BSBITU306 Assessment 1 Business Finance PDF

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Summary

BSBITU306 Design and produce business documents. It applies to individuals who possess fundamental skills in computer operations and
keyboarding. They may exercise discretion and judgement using appropriate
theoretical knowledge of document design and production to provide technical advi...

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FNS40815 Certificate IV in FINANCE & MORTGAGE BROKING BSBITU306 Design and produce business documents Assessment 1

FNS40 815_ FNSCRD301 Assessment 3 V1.0

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Released November 2018

Activity 1 Four pieces of business equipment are available in an organisation: → a computer → a scanner → a photocopier → a printer. Identify which piece or pieces of equipment to use in each situation in the following table: (Identify appropriate technology for production requirements).

Activity 1 Answer Situation

Equipment needed

A hard-copy report needs to be reproduced 10 times.

Photocopier

A hard-copy photograph needs to be put into an e-newsletter.

Scanner & Computer

A proposal needs to be written and 50 Computer & Printer copies made. A hard-copy accounts statement needs to be updated and emailed to an accountant.

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Scanner & Computer

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Activity 2 Describe what functions and features of Microsoft PowerPoint have made it one of the world’s most used presentation applications. (Describe functions and features of contemporary computer applications).

Activity 2 Answer Microsoft PowerPoint is a very useful tool that is widely used by many organisation. The ease of use is what makes it the most used presentation applications. MS PowerPoint can be used to design impactful visual content that is not possible in MS Word or Excel. The SmartArt and Insert Shape options within MS PowerPoint allows to design the content in a way that can be easily communicated and interpreted. The ability of inserting audio and video into a PowerPoint to explain content is what makes it more usable and applicable for presentations compared to MS Word or Excel.

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Activity 3 Outline some folder and file naming / saving conventions which may form part of a modern organisation’s data storage policy. (Outline organisational policies, plans and procedures).

Activity 3 Answer A filename should be made using a series of components like organisational keywords, dates, version numbers, etc. While designing a file naming convention, we must decide which key components to use and in what order. The order in which we use the keywords and dates is important so that it is easy to search or sort according to the filename. Consideration should be taken while designing file name to not include special characters or spaces or exceed character limitation. As per the organisational policies, plans and procedures, file names must contain the name of title of the document, followed by the date in DDMMYYYY format and version number starting from 0.1. Any updates made to the same file, the version number needs to be updated as 0.2, 0.3,0.4 and so on.

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Activity 4 Barbara works as a personal assistant. Part of her role is to prepare documents for her manager, who is going to make a presentation to all staff next week. He has asked Barbara to develop the presentation, including the presenter notes. Barbara found the organisation’s style guide for developing presentations and designed the information accordingly. She used consistent design principles throughout the document. She prepared presenter notes and made a hard copy. The presentation included some photographs that Barbara had to scan before she could include them on slides. Identify how Barbara made sure that the style of her presentation met with the requirements of her organisation and that she used consistent design principles throughout the document. (List organisational requirements for document design e.g. style guide).

Activity 4 Answer To ensure the style of presentation met with the organisation requirements Barbara followed the following conditions were met as per her organisation style guide: - Font and font size to use for headings, subheadings and normal body of content - Header and footer details - Colour palette to choose - Company logo dimensions - Grammar and spell check - File naming convention and saving location - Print properties

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Activity 5 When proofreading a document, what are some of the things to check? (List organisational requirements for document design e.g. style guide).

Activity 5 Answer Proofreading ensures we have achieves consistency and correctness before submitting or publishing a document. Some of the essential things to check while proofreading includes: - spelling and grammar errors - appropriate use of uppercase letters - proper use of nouns and verb tenses - appropriate use of punctuations - adherence to the style guide A style guide is a set of standards for designing or writing documents that follows the organisation brand. A style guide ensures all documents designed and communicated within the organisation are consistent in using the best practice in representing the brand of the

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Activity 6 – Provide Portfolio Submit practice Exercises as a Portfolio of completed work: → Practice Activity 1 Purpose of documents → Practice Activity 2 Document format → Practice Activity 3 Prepare a letter → Practice Activity 5 Design and produce_a_document → Practice Activity 6 Set a password for this file → Practice Activity 7 Printing_documents

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