CH3 Indexing Rules 1-10 pdf PDF

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ALPHABETIC INDEXING RULES 1 - 10 Rule 1: Indexing Order of Units A. Personal Names Examples of Rule 1A: Personal Names Filing Segment Name

Indexing Order of Units Key Unit

Unit 2

Unit 3

1. Charlene Arnold

ARNOLD

CHARLENE

2. Darin Arnold

ARNOLD

DARIN

3. Dalilah A. Samad

DALILAH

A

SAMAD

4. Rozita Che Wan

ROZITA

CHE

WAN

5. Sharrifah Aini Syed

SHARRIFAH

AINI

SYED

6. Paula Simon

SIMON

PAULA

7. Neil S. Simone

SIMONE

NEIL

8. Robert Sunderland

SUNDERLAND

ROBERT

9. Roberta Sunderland

SUNDERLAND

ROBERTA

S

10.

Tan Lee Peng

TAN

LEE

PENG

11.

Andrew Taylor

TAYLOR

ANDREW

12.

Andy Taylor

TAYLOR

ANDY

13.

Anne M. Taylor

TAYLOR

ANNE

M

14.

Armand R. Taylor

TAYLOR

ARMAND

R

15.

Shrozki R. Ubek

UBEK

SHROZKI

R

16.

Uma Devi Kumaran

UMA

DEVI

KUMARAN

17.

Uqasha Shahrul

UQASHA

SHAHRUL

18.

Susan A. Zachary

ZACHARY

SUSAN

19.

Zain Saidin

ZAIN

SAIDIN

20.

Zamarul Hisham

ZAMARUL

HISYAM

A

1

B. Business Names Examples of Rule 1B: Business Names Filing Segment Name

Indexing Order of Units Key Unit

Unit 2

Unit 3

1. Ali Ikan Bakar

ALI

IKAN

BAKAR

2. Cakara Maritime Bhd.

CAKARA

MARITIME

BHD

3. Kedai Cenderahati

KEDAI

CENDERAHATI

4. Kedai Cendol Sedap

KEDAI

CENDOL

SEDAP

5. Nina Shaid Designs

NINA

SHAID

DESIGNS

6. Nora Danish Studio

NORA

DANISH

STUDIO

7. Secret Recipe

SECRET

RECIPE

8. Secure IT Networks

SECURE

IT

NETWORKS

9. Serina Tailor Co.

SERINA

TAILOR

CO

10. Settlement Services Inc.

SETTLEMENT

SERVICES

INC

11.

Shelly Photography

SHELLY

PHOTOGRAPHY

12.

Sherman Auto Sales

SHERMAN

AUTO

SALES

13.

Silver Pizza Co.

SILVER

PIZZA

CO

14.

Silverwood Apartments

SILVERWOOD

APARTMENTS

15.

Sivam Painting Inc.

SIVAM

PAINTING

16.

Tamara Boutique

TAMARA

BOUTIQUE

17.

Tan Chong Brothers

TAN

CHONG

18.

Umairah Shoppers

UMAIRAH

SHOPPERS

19.

Usha Car Workshop

USHA

CAR

20.

Violet Spa

VIOLET

SPA

INC BROTHERS WORKSHOP

2

Rule 2: Minor Words and Symbols in Business Names Examples of Rule 2: Minor Words and Symbols in Business Names Filing Segment

Indexing Order of Units Key Unit

Unit 2

Unit 3

Unit 4

1. A & A Drilling

A

AND

A

DRILLING

2. A Clean House

A

CLEAN

HOUSE

3. The Afifah Market

AFIFAH

MARKET

THE

4. Dahlia Drug Store

DAHLIA

DRUG

STORE

5. The $ Shop

DOLLAR

SHOP

THE

6. Golf By The Mountain

GOLF

BY

THE

MOUNTAIN

7. Gone But Not Forgotten

GONE

BUT

NOT

FORGOTTEN

8. Gone To The Dogs

GONE

TO

THE

DOGS

9. Graham & Mona Yachts

GRAHAM

AND

MONA

YACHTS

10. The Hilton Hotel

HILTON

HOTEL

THE

11. Hong & Sons, Attorneys

HONG

AND

SONS

12. Motel Sri Murni

MOTEL

SRI

MURNI

13. # One Permata Biru

NUMBER

ONE

PERMATA

BIRU

14. The # One Store

NUMBER

ONE

STORE

THE

15. Over The Sky Trade

OVER

THE

SKY

TRADE

Name

ATTORNEYS

3

Rule 3: Punctuation and Possessives Examples of Rule 3: Punctuation and Possessives Filing Segment Name

Indexing Order of Units Unit 4

Key Unit

Unit 2

Unit 3

1. Cheong‘s Dolly House

CHEONGS

DOLLY

HOUSE

2. Fatt-Zura Music Studio

FATTZURA

MUSIC

STUDIO

3. Fizo’s Burger Corner

FIZOS

BURGER

CORNER

4. The Frenz’ Market

FRENZ

MARKET

THE

5. Jom_Sihat.com

JOMSIHATCOM

6. Julia Jones-Zeta

JONESZETA

JULIA

7. Jozan-Jep Co.

JOZANJEP

CO

8. Let’s go for Diving!

LETS

GO

FOR

DIVING

9. Let’s go for Travel!

LETS

GO

FOR

TRAVEL

MAKAN

10.

Mari Cari Makan!

MARI

CARI

11.

Mari Melancong!

MARI

MELANCONG

12.

Stacy O’Stanley

OSTANLEY

STACY

13.

Umrah-Haj Travels

UMRAHHAJ

TRAVELS

14.

Visit To Malacca!

VISIT

TO

MALACCA

15.

Why Not Fit?

WHY

NOT

FIT

4

Rule 4: Single Letters and Abbreviations A. Personal Names B. Business Names Examples of Rule 4: Single Letters and Abbreviations Indexing Order of Units

Filing Segment Name

Key Unit

Unit 2

Unit 3

Unit 4

1. A C T Realty

A

C

T

REALTY

2. Ace Smile Dental Lab

ACE

SMILE

DENTAL

LAB

3. Asmah & Dali Corp.

ASMAH

AND

DALI

CORP

4. KOGO Television

KOGO

TELEVISION

5. K-Nine Security

KNINE

SECURITY

6. KRU Radio Station

KRU

RADIO

STATION

7. M A C Jobs

M

A

C

JOBS

8. MAC, Inc.

MAC

INC

9. U & I Nursery

U

AND

I

NURSERY

10. Uda Abdul Rahman

UDA

ABDUL

RAHMAN

11. UiTM-PDRM Dept

UITMPDRM

DEPT

12. SAJ Ranhill

SAJ

RANHILL

5

Rule 5: Titles and Suffixes A. Personal Names Examples of Rule 5A: Personal Names Filing Segment

Indexing Order of Units

Name

Key Unit

Unit 2

Unit 3

Unit 4

1.

Father Paul

FATHER

PAUL

2.

Ms. Noreen Forrest, CPA

FORREST

NOREEN

CPA

MS

3.

Dr. Noreen Forrest

FORREST

NOREEN

DR

4.

Mr. Gopal Krishna

GOPAL

KRISHNA

MR

5.

Dr. Hong San Ser

HONG

SAN

SER

6.

Benjamin D. Hyatt

HYATT

BENJAMIN

D

7.

Benjamin D. Hyatt II

HYATT

BENJAMIN

D

II

8.

Benjamin D. Hyatt III

HYATT

BENJAMIN

D

III

9.

Benjamin Hyatt, Jr.

HYATT

BENJAMIN

JR

10. Benjamin Hyatt, Sr.

HYATT

BENJAMIN

SR

11.

King Olaf

KING

OLAF

12.

Ms. Naomi Luu, CRM

LUU

NAOMI

CRM

13.

Miss Naomi Luu

LUU

NAOMI

MISS

14.

Mrs. Naomi Luu

LUU

NAOMI

MRS

15.

Ustaz Azhar Idrus

USTAZ

AZHAR

IDRUS

DR

MS

6

B. Business Names Examples of Rule 5B: Business Names Filing Segment Name

Indexing Order of Units Key Unit

Unit 2

Unit 3

Unit 4

1. Capt. Kamal’s Bait Shop

CAPT

KAMALS

BAIT

SHOP

2. Dato’ Khalid City Mall

DATO

KHALID

CITY

MALL

3. Dr. Syamim’s Clinic

DR

SYAMIMS

CLINIC

4. Grandma's Cookie Shop

GRANDMAS

COOKIE

SHOP

5. Ladies Only Hair Saloon

LADIES

ONLY

HAIR

6. Mister Hulk's Gym

MISTER

HULKS

GYM

7. Mother Nature's Botanicals

MOTHER

NATURES

BOTANICALS

8. Mr. Mom's Day Care

MR

MOMS

DAY

9. Mr. Video Connection

MR

VIDEO

CONNECTION

10. The Oriental Beauty

ORIENTAL

BEAUTY

THE

11. Professor Little's Bookstore

PROFESSOR

LITTLES

BOOKSTORE

12. The Profs Tutorial Service

PROFS

TUTORIAL

SERVICE

13. Puteri Lin’s Boutique

PUTERI

LINS

BOUTIQUE

14. Tengku Daim’s Cafe

TENGKU

DAIMS

CAFE

15. Tengku Daim’s Quran

TENGKU

DAIMS

QURAN

SALOON

CARE

THE

CENTRE

Centre

7

Rule 6: Prefixes-- Articles and Particles Examples of Rule 6: Prefixes --Articles and Particles Filing Segment

Indexing Order of Units

Name

Key Unit

Unit 2

Unit 3

Unit 4

1.

Michael D'Agostino, Dmd

DAGOSTINO

MICHAEL

DMD

2.

D'Angelo's Pizza Parlor

DANGELOS

PIZZA

PARLOR

3.

Ms. Penelope D'Cruz

DCRUZ

PENELOPE

MS

4.

Mario De La Torres Md

DELATORRES

MARIO

MD

5.

Theresa Del Favero Cpa

DELFAVERO

THERESA

CPA

6.

La Marte & Mc Caw Attys

LAMARTE

AND

MCCAW

ATTYS

7.

Dr. Mariam ‘Ain Amir

MARIAM

AIN

AMIR

DR

8.

0'Donald’s Public House

ODONALDS

PUBLIC

HOUSE

9.

Dr. 0'Donalds Terrence

ODONALDS

TERRENCE

DR

10. San Souci Restaurant

SANSOUCI

RESTAURANT

11. St. Edwina's Arts & Crafts

STEDWINAS

ARTS

AND

12. Ms. Mayme Ten Eyck

TENEYCK

MAYME

MS

13. Ms. Lorraine Tenpas, Ph.D.

TENPAS

LORRAINE

PHD

14. Lt. Enid Van De Haven

VANDEHAVEN

ENID

LT

15. Van Der Camp's Hobbies

VANDERCAMPS

HOBBIES

CRAFTS

MS

8

Rule 7: Numbers in Business Names Examples of Rule 7: Numbers in Business Names Filing Segment

Indexing Order of Units

Name

Key Unit

Unit 2

Unit 3

1.

7 Day Market

7

DAY

MARKET

2.

17th Avenue Fashions

17

AVENUE

FASHIONS

3.

21 Club, Inc.

21

CLUB

INC

4.

24 Caret Jewelry

24

CARET

JEWELRY

5.

50% Discounters

50PERCENT

DISCOUNTERS

6.

65+ Retirement Village

65PLUS

RETIREMENT

VILLAGE

7.

405 Auto Body

405

AUTO

BODY

8.

500-510 Princess Court

500

PRINCESS

COURT

9.

The 500 Princess Shop

500

PRINCESS

SHOP

10.

1111 Vacations

1111

VACATIONS

11.

12500 McNary, Inc

12500

MCNARY

12.

XXI Club

XXI

CLUB

13.

Fourth Dimension Printing

FOURTH

DIMENSION

PRINTING

14.

Highway 18 Cafe

HIGHWAY

18

CAFE

15.

I-90 Road Services

I90

ROAD

SERVICES

16.

I-205 Towing, Inc

I205

TOWING

INC

17.

#1 Pet Grooming

NUMBER1

PET

GROOMING

18.

One Main Place

ONE

MAIN

PLACE

19.

Pier 99 Imports

PIER

99

IMPORTS

20.

Sixty-Six Sunset Blvd. Apts.

SIXTYSIX

SUNSET

BLVD

Unit 4

THE

INC

APTS

9

Rule 8: Organisations and Institutions Examples of Rule 8: Organisations and Institutions Filing Segment Name

Indexing Order of Units Key Unit

Unit 2

Unit 3

1. 1st National Bank

1

NATIONAL

BANK

2. Archdiocese of Austin

ARCHDIOCESE

OF

AUSTIN

3. Association of Lawyers

ASSOCIATION

OF

LAWYERS

4. Bank of the West

BANK

OF

THE

WEST

5. The Bank of Wyoming

BANK

OF

WYOMING

THE

6. Berjaya Community College

BERJAYA

COMMUNITY

COLLEGE

7. College of the Rockies

COLLEGE

OF

THE

8. De Long Children’s Centre

DELONG

CHILDRENS

CENTRE

9. Dewan Bahasa & Pustaka

DEWAN

BAHASA

AND

10.

Disabled American Veterans

DISABLED

AMERICAN

VETERANS

11.

FAMA Members Assoc.

FAMA

MEMBERS

ASSOC

12.

Federated Farm Workers

FEDERATED

FARM

WORKERS

13.

Freeport Daily News

FREEPORT

DAILY

NEWS

14.

Institute of Medicine

INSTITUTE

OF

MEDICINE

15.

Int'l Club of PDRM

INTL

CLUB

OF

16.

Irish Cultural Society

IRISH

CULTURAL

SOCIETY

17.

Lincoln High School

LINCOLN

HIGH

SCHOOL

18.

Linguistic School

LINGUISTIC

SCHOOL

19.

Malay Historical Society

MALAY

HISTORICAL

SOCIETY

20.

News Straits Times

NEWS

STRAITS

TIMES

Unit 4

ROCKIES PUSTAKA

PDRM

10

Rule 9: Identical Names Examples of Rule 9: Names of Cities Used to Determine Filing Order Filing Segment Name

Indexing Order of Units Key Unit

Unit 2

Unit 3

Unit 4

1. Delima Inn, Besut, Terengganu

DELIMA

INN

BESUT

TERENGGANU

2. Delima Inn, Kulai, Johor

DELIMA

INN

KULAI

JOHOR

3. Delima Inn, Marang,

DELIMA

INN

MARANG

TERENGGANU

4. Delima Inn, Muar, Johor

DELIMA

INN

MUAR

JOHOR

5. Delima Inn, Tangkak, Johor

DELIMA

INN

TANGKAK

JOHOR

Terengganu

Examples of Rule 9: Names of States and Provinces Used to Determine Filing Order Filing Segment

Indexing Order of Units

Name

Key Unit

Unit 2

Unit 3

Unit 4

Unit 5

1.

Anita J. Spencer Fenwick, ON

SPENCER

ANITA

J

FENWICK

ON

2.

Anita J. Spencer Fenwick, WV

SPENCER

ANITA

J

FENWICK

WV

3.

Topper's Cafe Clifton, AA