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REGISTRATION CRITERIA BOOK

TABLE OF CONTENTS 1.0

INTRODUCTION ......................................................................1

2.0

CATEGORIES AND TYPES OF REGISTRATION .................2 1.1 Categories of Registration ............................................................... 2 1.2 Types of Registration ........................................................................ 2

3.0

TYPES OF CONTRACTORS......................................................4

4.0

CLASSIFICATION OF CONTRACTORS AND CLASS LIMITS .........................................................................................5 4.1 Classificationof Contractors ........................................................... 5 4.2 Class Limits ........................................................................................ 6

5.0

PROCEDURE FOR REGISTRATION AND UPGRADING OF CONTRACTORS...................................................................6 5.1 BasicRequirements ........................................................................... 6 5.2 ApplicationforRegistration ........................................................... 8 5.3 Processingof Applications .............................................................. 10

6.0

DETERMINATION OF CLASS OF REGISTRATION ..........12 6.1 Staff Qualifications ........................................................................... 12 6.2 PlantandEquipment ........................................................................ 13 6.3 OfficeandServicesFacilities ........................................................... 13 6.4 Safety Gear ......................................................................................... 14 6.5 FinancialStatus .................................................................................. 14 6.6 Experienceof thefirm ..................................................................... 15 6.7 Experienceof Individual ................................................................. 16 6.8 Detailed Criterion for Registration .................................................... 16

7.0

REGISTRATION FEES AND REGISTRATION CERTIFICATE ............................................................................17 7.1RegistrationFees................................................................................. 17 7.2 RegistrationCertificates .................................................................... 19

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REGISTRATION CRITERIA BOOK

8.0

CHECK LIST TO ASSIST APPLICANTS FOR SELF ASSESSMENT OF THE COMPLETENESS OF THE APPLICATIONS .........................................................................20 8.1FirstApplication ................................................................................... 20 8.2ApplicationsforUpgrading ............................................................... 22

APPENDICIES

ApplicationForm–FirstRegistration:CRB–F1...................................25 ApplicationForm–Upgrading:CRB–F2 ...............................................34 ApplicationForm–TemporaryForeignContractors:CRB–F3 ..........44 ApplicationForm–TemporaryJointVentures:CRB–F4 ...................52 Anti–BriberyPledge:CRB–F5 ................................................................ 57 CurriculumVitaeforShareholders/Partners:CRB–F6 ...................... 59 NotApplicable:CRB–F7 ...........................................................................62 ReferenceForm-Professional/TechnicalReferees:CRB–F8 ..........63 ReferenceForm–Clients/Consultants:CRB–F9 ...............................66 Affidavit:CRB–F10 .....................................................................................68 ChecklistForMissingInformation:CRB–F11 ....................................... 70 CRITERIA FOR REGISTRATION OF CONTRACTORS ............. 72

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REGISTRATION CRITERIA BOOK

PART A 1.0 INTRODUCTION 

In processing applications for registration as contractors, the applicant is required to submit to the Board a number of  documents as proof. Furthermore the Board has set up procedures to be completed before theapplicantisapprovedforregistration.Submissionof documentsand establishedproceduresallaimtoensurethattheapprovedapplicantmeet minimumcriteriaforregistrationasacontractorinthatparticulartypeand appliedclass.ThisBookletthereforeaimsatguidingtheapplicantonthe necessarydocuments,proceduresandminimumregistrationcriteria.



This document covers all aspects of  registration including requirements forstaff,equipment,officefacilities,safetygear,financialrequirementand experience.Itelaboratesonthetypescategoriesandclassesof contractors, and,includesprocedureforregistrationof contractorsonaPermanent, TemporaryandJointVenturesbasis.



It also gives the applicant an overview of  how the Board processes applications(Aflowcharthasbeenprovided.) Othercontentsof thisdocumentincludethefollowing:• Basicrequirements • Determinationof appropriateclass • Howtoqualifyforappropriateclass • Sampleof applicationforms • Sampleof affidavit • Questionnaireforprofessional/technicalreference • Consultant/ClientsCommentsoncontractorsworkperformance • Checklistof missinginformation • DetailedRegistrationrequirementslistforalltypesof contractorsin termsof Staff,Equipment,SafetyGear,officefacilities,financeand experiencerequirement • Application,  Registration and Annual Fees for local and foreign contractors.

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REGISTRATION CRITERIA BOOK



This  booklet will not only be beneficial to applicants for registration as contractors,butalsotovariouspotentialclients,andotherstakeholdersin theConstructionIndustry.

2.0 CATEGORIES AND TYPES OF REGISTRATION 2.1

Categories of Registration



There are two main Categories of  Contractors, namely Local CategoryandForeignCategory.LocalContractingFirmsarethose whose majority shares of  the Authorised Shares are owned by Citizens of  the United Republic of  Tanzania. If  this condition is notmetthefirmiseligibleforregistrationunderForeignCategory. Registration of  Foreign contractors is restricted to Classes One only.ThisrestrictioniselaboratedinSection12of theContractors RegistrationActNo17of 1997asamended.

2.2

Types of Registration 2.2.1 Permanent Registration  Underthistypeof registration,thefirmisregisteredforthe purpose of  carrying out works in the registered category andclasswithoutlimitationonthenumberof projectsand durationof registration,providedthefirmcomplieswiththe registrationrequirementsstipulatedbytheBoard. 

A firm registered under permanent registration will be subjected to review from time to time (at the discretion of the Board) to ascertain if it still meets the minimum requirements for its class.

2.2.2 Temporary Registration Therearetwomaintypesof TemporaryRegistration.



Temporary Foreign Registration Section11of ContractorRegistrationBoardActprovidesfor Temporary Registration of  foreign Contractors who intend to be in the country for  the express purpose of  executing a Specific Projectthatthe firmhas beenawarded. Foreign 2

REGISTRATION CRITERIA BOOK

Contractors  applying for Temporary Registration should ensurethat; (i)

(ii)

(iii)



The firm has a Certificate of  Compliance from the BRELA (Registrar of  Companies) showing that, the firmis,orimmediatelypriortoenteringTanzaniawas, tradingasaContractorsinacapacitywhichshallsatisfy theBoardof thefirmscapabilitytoservethepublicas aqualifiedcontractor. Thefirmhasinitsemployment,onlythoseexpatriates, whose qualifications and skills are not available in Tanzania. Thefirmhas lodgedanaffidavitwiththe Board,that once the firm has completed the specific contract, it shallwind-upitsbusinessandnotengageinanyother contracting business unless it applies for permanent registration. Temporary Registration of  a firm shall entitle it to undertake works only for the duration or period of  the contractedworksand upon theexpiration of  the Contractthe firmshall ceaseto havebeen registered, and shall return the Registration Certificate to the Board.  In case of  doubt, as to the completion of  a specific project done by a firm the decision of  the Boardshallbeconclusive. a) 

Temporary Joint Venture (JV) Registration Construction firms can be registered as JVs when the firms have jointly tendered for the works and been awarded a contract.  Joint Venturesareusuallyformedforthepurposeof  either capacity building in the case of  a large contractorpartneringwithasmallcontractoror totapexpertiseandtechnologicaladvantageof  a joint venture partner in executing a complex project.

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REGISTRATION CRITERIA BOOK



Firmsapplyingforregistrationasajointventure mustallbeindividuallyregisteredbytheBoard as bona fide contractors in the required type of  registration prior to seeking JV registration. Classification of  a temporary joint venture is dependentonthecombinedresourcesthateach individualJVpartnercommitsintotheJV.



Liketemporaryregistration,JV’sareentitled to undertakeworksonlyforthedurationorperiod of thecontractedworks.

3.0 TYPES OF CONTRACTORS 

Therearefivetypesof contractorsasillustratedbelow; No Type Nature of Works 1 BuildingContractors Construction of residential, commercial and industrial buildings – single and multi storeyed together with associated external works, 2

CivilWorks Contractors

Construction of roads, bridges and highways and associated works, construction of dams, irrigation systems and associated waterworks

3

Electrical Contractors

Domestic, commercial and Industrial electrical installation, construction of high and low tension power lines, construction of electrical sub-stations

4

Mechanical Contractors

HVAC installations, plumbing, fabrication and installation / erection of steel structures, installation of industrial plant and machinery

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REGISTRATION CRITERIA BOOK

SpecialistContractors Specialist Building Demolition, roofing , glazing, terrazzo paving concrete works, water proofing installation Specialist Civil drilling, water works and sewerage, pilling landscaping,road marking Specialist Electrical Motor rewinding, telecommunication and security systems installation, security and safety surveillance systems, fire prevention and protection system, power generation Specialist Mechanical Plumbing and sanitation , scaffolding refrigeration and air conditioning, lift/elevator installation, .car/truck body builders , marine structures railway tracks

4.0 CLASSIFICATION OF CONTRACTORS AND CLASS LIMITS 4.1

Classificationof Contractors An application by a contractor who is registered as a Sole Proprietor or Partnership in terms of the Business Names Registration Act shall be limited to registration in Classes Six and Seven for General Contractors and Classes Two and Three for Specialist Contractors



Classificationisameasureof aContractorsCapacityandCompetence toundertakeconstructionprojects.GeneralContractorsi.e.Building, CivilWorks,Electrical andMechanicalcontractors areclassifiedin seven (7) classes of registration whilst Specialist Contractors are classifiedin three(3)Classes.In allcases ClassOneis thehighest classof registration.

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4.2 CLASS LIMITS 

Class Limits is the maximum value of  a single contract that a contractorinacertainclassisallowedtoundertake.Thisincludesthe costof Materials,LabourandTaxes.ClassLimitsforeachclassand typeof Contractorshavebeendevelopedonthebasisof capacityof  such contractors to execute works and actual construction market trendinTanzaniaandthesearerevisedfromtimetotimetoensure thattheyare commensuratewiththe market.CurrentClass Limits forvarioustypesof ContractorsaresetoutinTable9.

CLASS OF REGISTRACivil TION ONE

CLASS LIMIT FOR A SINGLE CONTRACT [MillionTZS] Building* Electrical

Unlimited Unlimited

Unlimited

Mechanical Specialist Unlimited

Unlimited

TWO THREE

5,000 3,000

3,000 2,200

2,000 1,200

2,000 1,200

FOUR

1,500

1,200

600

600

FIVE SIX

750 300

600 200

300 150

300 150

SEVEN

150

120

75

75

400 150

Table 9: Class Limits for Contractors *Building contractors in Class six are restricted to constructing structures not exceeding two storeys while Class Seven are not allowed to construct multi storey structures

5.0

PROCEDURE FOR REGISTRATION AND UPGRADING OF CONTRACTORS 5.1 

Basic Requirements TherearethreebasicrequirementsforanyfirmorCompanyapplying forregistrationasaContractor,namely (a)

Registration with BRELA : Such a firm has a Certificate of  Registration from the Business Registration Licensing 6

REGISTRATION CRITERIA BOOK

Authority (BRELA) either as a Limited Liability company, Partnership or Sole Proprietorship, in case of  a Limited LiabilityCompanytheCertificatemustbeaccompaniedwith certifiedcopyof MemorandumandArticlesof Association. Partnership and sole proprietorship firms must submit certifiedcopyof ExtractfromBRELA.Inthecaseof Foreign FirmsaCertificateof ComplianceissuedbyBRELAhastobe submitted Firms registered with BRELA as Partnerships or Sole Proprietors are restricted to register as Contractors in Class VI and VII only for General Contractors and Class II and II for Specialist Contractors. (b)

Type of Contractor

Technical Director : A least one of  the shareholders or partners must have the minimum Technical qualifications stipulatedinTable10accordingtoSections7–1(i)and10– (1)aof theAct. The Technical Director must be appointed as a Director of the Company and must not be employed elsewhere (i.e. he should work with the company on a full time basis) MinimumQualifications

Civil

FTCCivilEngineering

In addition, any Profes-

Building

FTCCivil/ArchitecturalEngineering OrQuantitySurveyor

sionally Qualified person in Engineering, Architecture and Quantity Surveying who Electrical

TradeTestGradeIElectrical

Mechanical TradeTestGradeIMechanical

is registered by the relevant Professional body can be a Technical Director in any type

Specialist

TradeTestGradeIintherelevantfield

of Contracting Firm

Table10:MinimumqualificationsforTechnicalDirectorsQualifications 7

REGISTRATION CRITERIA BOOK

When assessing for minimum qualifications of  a Technical Director the Board may whenever necessary consider individual practical experiences in supervising construction projects, or relevant academic qualification in Construction Managementof oneof theshareholders (c)

5.2

OfficeandServiceFacilities:Applicantsforregistrationas permanent contractors should show proof  of ownership / leaseof Officefacilities,workshopsandyards.

Application for Registration 5.2.1 Permanent Registration 

Applicationsforfirstregistrationandupgradingonpermanent termshallbesubmittedonFormCRB-F1andCRBF2issued by the Board on payment of  Application Fee prescribed in Table13of theSecondSchedule.Thedulyfilledapplication formshouldgivethefollowinginformation. (a) (b)

(c) (d)

(e)



TheCompanyProfile Applicant’sfinancialstatus,includingliquidity,andvalue of fixedassetssupportedbycertifiedbankstatement, andassetsvaluationreport. Particularsof keyequipmentownedbytheapplicant(s) Names and qualifications of  at least two referees (personsnotfirms)whomustberegisteredEngineers, ArchitectsorQuantitySurveyors. A signed declaration undertaking to comply with the conditions of  registration and non-involvement in corruptpracticesinFormCRB-F5.

Apartfromtheaboveinformationeachdirector/shareholder of partnerwillberequiredtofillaprescribedCurriculumVitae Formtoprovidepersonalbio-data,academicandprofessional training, and professional experience (see Form CRB-F8). Other attachments are listed at the end of  the application form.

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REGISTRATION CRITERIA BOOK

5.2.2 Temporary Registration (Foreign) 

Anyforeignfirmintendingtocarryoutaspecificcontractfor which it has been contracted shall submit to the Board the application on Form CRB-F3 upon payment of  application andprocessingfeeassetoutinTable11.Adulyfiledapplication formshallbeaccompaniedwiththefollowinginformation: (a) (b) (c) (d) (e) (f) (g) (h)

(i)

Companyprofile Particularof thecontractedproject Particulars of  key personnel engaged in the project includingtheirprofessionandnationalities. Particularsof equipmentandplantfortheproject, Experienceof thefirmincludingparticularsof related projectsexecutedoverthelastfiveyears, Certificate of  compliance from the Registrar of  companies(BRELA), Aletterfromtheclientsupportingtheapplication AnaffidavitasshowninFormCRB-F10declaringthat oncethefirmhascompletedthespecifiedcontract,it shall windup businessand it shallnot engage inany otherbeforeapplyingforpermanentregistration, A signed declaration that the firm shall not involve itself incorruptpracticesandthatitshallcomplywith allconditionsof registration.

5.2.3 Temporary Registration – Joint Ventures  Local firms can apply for temporary registration as Joint Ventures as a capacity building strategy. Firms intending to apply for JV registration should be bona fide registered Contractors and a duly filed application form CRB-F4 and shallbeaccompaniedbythefollowing: a) b) c)

A Memorandum of  Understanding for the Joint Venture Particularsof PlantandEquipmentthatthefirmsshall commitintotheJV Particulars of  key personnel engaged in JV their professionalcertificates...