Jfinex Constitution and By Laws for the year 2020 PDF

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Jfinex Constitution and By Laws for the year 2020...

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College of Accountancy and Finance DEPARTMENT OF BANKING AND FINANCE

JUNIOR FINANCIAL EXECUTIVES PUP Manila Chapter

CONSTITUTION & BY-LAWS JUNIOR FINANCIAL EXECUTIVES

Polytechnic University of the Philippines Sta. Mesa, Manila

College of Accountancy and Finance DEPARTMENT OF BANKING AND FINANCE

JUNIOR FINANCIAL EXECUTIVES PUP Manila Chapter

CHAPTER I GENERAL PROVISION

Article 1 General Provision Junior Financial Executives is an academic organization that intends to develop and enrich the knowledge and skills of its members in the field of Banking and Finance. It also promotes open communication between financially inclined students and any business-related course as well as establishes a healthy environment among its members and those of other government and nongovernment organizations, therefore achieving holistic formation both inside and outside the school. Section 1 - Name of the organization. The name of the organization shall be the Junior Financial Executives of Polytechnic University of the Philippines- Mabini Campus Sta. Mesa, Manila Chapter. Section 2 - Acronym. The organization shall also be identified by the acronym, JFINEXPUP. Section 3. a. This shall be known as the Constitution and by-laws of the Junior Financial Executives. b. This Constitution and by-laws shall regulate all matters concerning the Administering and the governing of the organization. c. A copy of this Constitution shall be given to all its members of the organization. Section 4. The Junior Financial Executives shall be, by nature, an independent academic organization created to pursue excellence through academic freedom.

Article 2 Mission JFINEX-PUP aspires to develop and enrich the talents and skills of its members for the betterment of the organization, the university, and the society. It seeks to immerse each member in a different kind of experience, ultimately shaping his/her knowledge toward financial practices and ethical standards.

Article 3 Vision JFINEX-PUP intends to be one of the organizations in the Philippines that strive for excellence in helping its members to be professional practitioners dedicated to the advancement of financial knowledge and expertise in the field of business and finance.

Article 4 Junior Financial Executives Logo To protect the organization from any misused or counterfeit documents that may lead to an erroneous image. The logo serves as an icon of the whole body of JFINEX. Persons found to be responsible for the misuse of this logo in any file and/or document without the consent of JFINEX are subject to disciplinary action by the Adviser and President of the organization. Section 1 – The Logo. The organization utilizes the official logo of JFINEX for purposes of efficiency and quick recognition.

Section 2 – Documentation Basis. All important documents of JFINEX must contain the logo of the organization. Without so doing, documents will be rendered unofficial.

College of Accountancy and Finance DEPARTMENT OF BANKING AND FINANCE

JUNIOR FINANCIAL EXECUTIVES PUP Manila Chapter Article 5 CORE VALUES The organization aims to inculcate the following values to its officers and members: 1. 2. 3. 4. 5. 6. 7.

Integrity- Doing the right thing even no one is watching. Professionalism- The state of separation between work and personal life. Responsibility- The sense of independence is the most sited virtue. Loyalty- Commitment and Accountability is highly sited to this value. Initiative- The readiness of each officer and member in any given task or situation. Respect-To recognize one’s excellence and self preservation. Creativity – Reinventing the lives of its members and officers.

Article 6 PRIMARY OBJECTIVES The Primary Objectives of the Junior Financial Executives Sta. Mesa, Manila is to promote the following fields as follows: A. Academic Excellence- promoting and facilitating activities to help its members and Bachelor in Banking and Finance (BBF) students to become exemplary PUPians in terms of academic standing. B. Ethical Standards-establishing members with the same mindset and corporate ethical standards and to produce a well-rounded PUPians. C. Extracurricular - to develop the other interests of the students. Focusing not only on academics, JFINEX-PUP aims to bring out the best in everyone and to use the talents of its members to create a society open to develop each person’s potentials.

D. Socio-Economic Responsibility- making its members and the BBF students concerned about the different social issues as well as provide some solution to the different social problems present in the field of Finance or Banking.

Article 7 POLICIES This organization shall be non-sectarian, nonpartisan, and non-profit.

CHAPTER II Right and Responsibility of Members Article 1 Membership Section 1. All bona fide students majoring in the programs offered by the Department of Banking and Finance are allowed to become a registered member of the organization. Section 2. All students of the Department of Banking and Finance who want to register as a member of the Junior Financial Executives shall pay the amount of Php 50.00 as membership fee, which shall be collected by the Vice President for Finance or any person authorized by the organization. Membership shall be renewed every semester. A renewal fee of Php 35.00 shall be paid by the member for every succeeding semester thereon. Section 3. All membership fees collected shall be deposited into a Savings Account to ensure the safekeeping of money and a concrete record of cash flows. The primary, secondary and other cosignatories of the check for withdrawal must be named clearly according to what is being stated in Article IV of this constitution and by-laws. Section 4. The deposited funds shall be allocated with reasonable purpose relevant to the aims of the organization. Funds may be used during JFINEX General Plan of Action meetings.

Section 5. All disbursements must be evidenced by supporting receipts.

College of Accountancy and Finance DEPARTMENT OF BANKING AND FINANCE

JUNIOR FINANCIAL EXECUTIVES PUP Manila Chapter Article 2 DUTIES AND RESPONSIBILITIES OF MEMBERS Section 1. All registered members of the Junior Financial Executives have the following responsibilities: a. Uphold this charter b. Abide by the rules and regulations of the organization c. Actively participate in all activities of the organization d. Duty to vote e. Pay the required membership due with the amount of Php 50.00 for 1st semester and P35.00 for membership renewal every semester. Section 2. All registered members of the Junior Financial Executives shall have the following rights: a. To run for any elective office in the Junior Financial Executives, provided that s/he complies with the qualifications set forth by the constitution. b. To vote or to be voted for any election proceedings in the Junior Financial Executives. c. To speak freely about his/her opinions, suggestions, problems (about professors, academics, schedules, etc.) and other issues without fear of suppression or interference. Section 3. No member shall use the name or any property of the organization for personal purposes. Violators of this provision shall be subjected to penalties or dismissal as decided upon by the General Assembly or by the Executive Board. Section 4. No member shall represent the organization without proper authorization. Any violator of this provision shall be subjected to penalties or dismissal as decided upon by the General Assembly or by the Executive Board.

CHAPTER III The General Assembly Section 1. The General Assembly shall consist of all the members of the Junior Financial Executives. Section 2. The General Assembly shall be the highest policy-making body of the organization. Section 3. The General Assembly shall have the following powers: a. Elect officers of the Executive Board b. Impeach officers of the Executive Board c. Approve and disapprove amendments prepared by the Constitutional Commission d. Submit petition and resolution e. Overrule any decision of the Executive Board through a two-third (2/3) majority vote or signature of the members. f. Discuss and approve the General program of action.

CHAPTER IV Chairperson Authority and faculty Advisory Article 1 Section 1. For the benefit of the General Assembly, any proposal, project, program and activity that will be made and conducted by the Executive Board shall be communicated to the Chairperson to be able to verify if the said may cause any harm to the General Assembly or deviate from any rule or regulation of the university/college/department. Section 2. The Junior Financial Executives may or may not appoint an adviser. In case a need for an adviser may arise, s/he must be a regular faculty member of the Department of Banking and

Finance endorsed by the Executive Board through a letter of endorsement submitted to and acknowledged by the University Internal Audit. His/her duty is to “advise” the organization on things that “require critical analysis and decision.”

College of Accountancy and Finance DEPARTMENT OF BANKING AND FINANCE

JUNIOR FINANCIAL EXECUTIVES PUP Manila Chapter Section 3. All issues, projects and other operation-related concerns must be evaluated by the aforementioned authorities. Section 4. The Department of Banking and Finance (DBF) Chairperson and the JFINEX Adviser are expected to act ethically with their corresponding authority and to strictly observe and respect the provisions of this Constitution and By-laws to their utmost knowledge and ability. Section 5. The aforementioned authorities have no power to make any formal or informal decision for the Junior Financial Executives, regardless of the situation, without the knowledge and acceptance of two-thirds (2/3) of the officers of the Executive Board.

CHAPTER V Co-signatory for Savings Deposit Withdrawal Article 1 Authorized Person Section 1. The President of the Junior Financial Executives, whose power, duties and responsibilities are expressly stated in this Constitution and by-laws, is the only primary cosignatory of the check for the withdrawal. Section 2. The secondary co-signatory must be the Vice President for Finance of the Junior Financial Executives whose authority, duties and responsibilities are expressly stated in this Constitution and by-laws. Section 3. Only regular faculty members of the college who are officially endorsed by the organization and duly approved by the Dean may be stated as the co-signatory.

Article 2 Endorsement of Signatory and Financial Documents Section 1. The University Internal Audit, Commission on Student Organization and Accreditation, Commission on Audit and “Sentral na Konseho ng Mag-aaral” should be furnished a copy of the documents of the organization’s endorsement of faculty/ies as the other co-signatory/ies. The said organizations and departments must recognize them as the persons responsible in handling the bank account of the organization.

Article 3 Transition of Signatory Section 1. The primary co-signatory cannot be changed and has the power and authority to transact until such time that: a. The newly elected president of the Junior Financial Executives has been officially declared by the Committee on Elections. b. A letter evidencing the transfer of authority of the outgoing President of the Junior Financial Executives to the newly and officially declared President noted by the Dean, has been Acknowledged by the University Internal Audit and has been submitted to the bank. c. In exchange with the letter evidencing the transfer of authority, the officially declared President of the Junior Financial Executives must seek certification from the University Internal Audit that contains the acknowledgment of the latter to the power and authority of the former. d. All the documents required under section 1 of this article must be completely submitted

to be able to change the Primary co-signatory. e. Once the primary co-signatory has been removed from his power and authority, the authority of the secondary and other co-signatory is considered void except when the

College of Accountancy and Finance DEPARTMENT OF BANKING AND FINANCE

JUNIOR FINANCIAL EXECUTIVES PUP Manila Chapter secondary and other co-signatory has been re-elected or has been endorsed again by the organization to be a co-signatory. f.

In specifying new set of co-signatories, Articles 1 to 3 of this chapter must be followed accordingly.

CHAPTER VI The Executive Board Article 1 COMPOSITION EXECUTIVE BOARD Section 1. The Executive Board shall be composed of the Executive Board and year level representatives. Section 2. The Executive Board shall be composed of the following officers: a. b. c. d. e. f. g. h. i. j. k. l. m. n. o. p.

President Executive Vice President for Internal Affairs Executive Vice President for External Affairs Vice President for Human Resource Assistant Vice President for Human Resource Vice President for Finance Assistant Vice President for Finance Auditor Vice President for Publicity Assistant Vice President for Publicity Vice President for Marketing Assistant Vice President for Marketing 4th year Representatives 3rd year Representatives 2nd year Representatives 1st year Representatives

Article 2 Qualification and Responsibilities of Executive Board Section 1. The qualifications of Executive Board are as follows:  Must be enrolled in the current school year taking up Bachelor in Banking and Finance carrying the prescribed load by the department in the respective semester.  Must be a member of Junior Financial Executives.  Must have good moral standing.  Must be academically competent.  Must have a General Weighted Average grade of 2.25 regardless of 2.75, 3, 5, Drop, Inc. or Withdraw. (With the provision that all non-numeric grades will be consider as 5)  Must have at least 1 year experience of officership in any academic organization. A candidate with an experience in the JFINEX organizational activity or has previously served as an officer of the organization is a plus.  Can communicate both verbal and written Section 2. Responsibilities of officers. A. President  Shall supervise the general affairs of the organization  Shall maintain the rapport and camaraderie of its members and officers  Shall lead the JFINEX society in carrying out the mission, vision, and primary objective of the organization

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Shall maintain the peace and order in the organization and department Shall be responsible in all activities conducted by the organization Act as the official representative of the organization. Chair the Executive Board....