Lecture 7: Letter of Transmittal PDF

Preview

Summary

Lecture 7 Notes...

Description

Letter of Transmittal 07 February 2018 COMM 2200 Lecture - See page 271 in textbook for formatting Letter of Transmittal ● Appended to the outside of the report ● Introduces the report for the person who requested it ● Reminds recipient of the purpose and origin of the report ● Presents the main conclusions & recommendations in simple, unambiguous language ● Slightly less formal tone than the actual report Summary ● Might be the only section read initially ● Covers main elements of entire report ● Includes & emphasizes benefits ● Includes qualifications ● May include total costs (or not) Introduction ● Current situation ● Proposed solution ● Benefits of proposed solution ○ Benefits? ○ How will it solve the problem? Project Details ● Tasks & details of carrying out the proposal ● Length of this section depends upon nature & scope of proposal ● Should be as detailed as possible ○ Answer all readers’ questions ○ Demonstrate you know what you’re talking about ○ Persuade the readers Details Section Break-Down ● Methods ● Materials ● Equipment ● Facilities → Available & Needed

1

Schedule ● Necessary to demonstrate how & when you will carry out proposal ● Lets reader see timeline of project and judge the merit of your proposal ● Must be as short as possible while still being realistic Evaluations ● States how you will evaluate progress ● Makes it clear how you will monitor your progress ● Makes it clear how to judge the completion of the proposal ● Demonstrates you are capable of working without supervision Qualifications & Experience ● Need to establish your ability to complete proposal ● Need to convince readers of this, or your proposal will be rejected ● Need to provide credentials/experience of team members or company Budget ● Good ideas are only “good” if affordable ● Need to show how you can implement the proposal within budget ● Cost-Break-Down lists everything, including contingency costs ● Needs to be cost-effective and promise an ROI ● Be as detailed as possible Conclusions & Recommendations ● To end proposal persuasively, conclude that your proposal is the most appropriate solution ● Restate key benefits ● Recommendations are suggestions to put your proposal into action References ● Alphabetical listing by author’s last name ● Correctly formatted using APA style

2...