Phase 1 system analysis and design eppp system PDF

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UNIVERSITI TEKNOLOGI MALAYSIASEMESTER I, SESSION 2021/PHASE 1: PROJECT PROPOSAL AND PLANNINGSECD2613: SYSTEM ANALYSIS AND DESIGNSECTION 05LECTURER’S NAME: DR NORAINI BINTI IBRAHIMTEAM: 5SUBMISSION DATE: 27 NOVEMBER 2021NAME MATRIC ID AYOUB ENABLLI A20EC UMAIR KHYAM A20EC MUHAMMAD AMIRUL HAKIM BIN MO...

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UNIVERSITI TEKNOLOGI MALAYSIA SEMESTER I, SESSION 2021/2022

PHASE 1: PROJECT PROPOSAL AND PLANNING SECD2613: SYSTEM ANALYSIS AND DESIGN SECTION 05

LECTURER’S NAME: DR NORAINI BINTI IBRAHIM TEAM: 5 SUBMISSION DATE: 27 NOVEMBER 2021 NAME

MATRIC ID

AYOUB ENABLLI

A20EC4054

UMAIR KHYAM

A20EC4055

MUHAMMAD AMIRUL HAKIM BIN MOHAMMED FARED

B20EC3010

ATIQAH IZZATI BINTI AIZAN

B21EC0015

TABLE OF CONTENTS 1.0 INTRODUCTION................................................................................................................................. 1 2.0 BACKGROUND STUDY ..................................................................................................................... 2 3.0 PROBLEM STATEMENT .................................................................................................................. 4 4.0 PROPOSED SOLUTIONS (FEASIBILITY STUDY & CBA) ......................................................... 5 4.1 AREAS OF FEASIBILITY .............................................................................................................. 6 4.1.1 TECHNICAL ............................................................................................................................. 6 4.1.2 OPERATIONAL ........................................................................................................................ 6 4.1.3 SCHEDULE................................................................................................................................ 6 4.1.4 ECONOMIC............................................................................................................................... 7 4.2 COST-BENEFIT ANALYSIS (CBA).............................................................................................. 7 5.0 OBJECTIVES ....................................................................................................................................... 9 6.0 SCOPE OF THE PROJECT.............................................................................................................. 10 7.0 SYSTEM BOUNDARIES .................................................................................................................. 11 8.0 PROJECT PLANNING...................................................................................................................... 13 8.1 HUMAN RESOURCE .................................................................................................................... 13 8.2 WORK BREAKDOWN STRUCTURE (WBS) ........................................................................... 14 8.3 GANTT CHART ............................................................................................................................. 16 8.4 PERT CHART ................................................................................................................................ 16 9.0 SUMMARY OF THE PROPOSED SYSTEM ................................................................................. 17 9.1 REFLECTION WORKSHOP 1 .................................................................................................... 17 9.1.1 PROJECT PLANNING & MANAGEMENT ....................................................................... 17 9.1.2 USER REQUIREMENT .........................................................................................................18 9.1.3 DATABASE DESIGN & MANAGEMENT .......................................................................... 19 9.2 BENEFITS AND OVERALL SUMMARY OS PROPOSED SYSTEM .................................... 20 REFERENCES.......................................................................................................................................... 21

1.0 INTRODUCTION Students Evaluation of Teaching Online System (ePPP) is a system that has been developed for the students to evaluate the lecturers teaching performance in UTM. The ePPP assessment is conducted every semester for the majority of courses, including those given at both the undergraduate and postgraduate levels. The purpose of the assessment is to offer lecturers with information and comments about their teaching performance, allowing them to reflect on their own performances and take the necessary steps to improve their teaching abilities.

Near the end of each semester, students will have several weeks to review the lecturers in their classes. As part of the university's top management, student responses were reviewed, tallied, and then given to the Dean of the Faculty. On the basis of the findings, remedial measures and future plans are established to guarantee that the quality of teaching and learning is consistently enhanced.

Because all lecturers held their tutors online throughout the Covid-19 outbreak, it was extremely difficult for both students and lecturers to deal with the crisis jointly. Lecturers must exhibit their teaching skills to students, and students must assess the lecturers' performance in the ePPP system, according to the present circumstances. Students can provide lecturers critical comments to help them improve their teaching skills.

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2.0 BACKGROUND STUDY The results of assessment data on the academic staff effectiveness such as teaching performance, competencies and professional experiences must be reported accurately and timely. At the same note, the leverage of specific education data namely the students rating on teaching effectiveness should be harvested to empower professional development and encourage to higher standard achievement.

In UTM, Students Evaluation of Teaching Online System (ePPP) is a stand-alone system for managing data from student evaluations of lecturer performance for every semester. The statistic report are critically beneficial not only to the evaluated staff, but also to the related various stakeholders namely the departmental and administrators to fine-tune current organization practice.

As for the lecturers, they could only view the summary of feedback by the Edited by NI Semester 1, 2021/2022 students and evaluation report without specific and relevant information to be used for their self-evaluation session to improve their teaching performance. Lastly, lecturer have their own self-evaluation function so that they can study and take look each evaluation and comments 2

given their student that can be based on course or section that they teach. Current ePPP system also will collect the data from the evaluation and printout for UTMLead to overview the performance of each lecturer based on the evaluation. Due to the amount of data that need to be analyze by UTMLead, they need to take a lot of time to convert the data produce from ePPP into graphical data that will be used to analysis and grading the lecturer performance. The dashboard can give overview on which course or section of the course that need to get attention during their self-evaluation session. Furthermore, UTMLead need to have ability to manage the form that can be choose for lecturer to use during evaluation session.

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3.0 PROBLEM STATEMENT Students Evaluation of Teaching Online System (ePPP) is a product where data from the students is used to determine the performance of the lecturer in every semester. The ePPP system converts the ePPP data that is submitted by the students into a graphical data that will be used to grade the client. The client requires the product in order to self-evaluate themselves and to improve their own teaching performance that will in turn benefit the students.

There are several problems occurred in this ePPP system. First and foremost, this Students Evaluation of Teaching Online System (ePPP) takes a lot of time convert the data into graphical data. This effect to all users such as students, lecturers and especially for the admin in order to get the graphical data.

Furthermore, lecturers also can only view the summary of the feedback without any specific and relevant information to improve their performance. In this case, lecturers need to have their own self-evaluation features so that they can study and take look at each evaluations and comments given from their students so that they can improve their performance.

Lastly, UTMLead need to have the access to the dashboard that can summarize the evaluation given from their students. They also need to have the ability to access the form in order to manage the form that can be choose for lecturer during the evaluation session. Those form will have its own criteria and rubrics that relevant to current time.

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4.0 PROPOSED SOLUTIONS (FEASIBILITY STUDY & CBA) The solution that we want to propose in this current ePPP system is to improve the time taken to convert the data into graphical data. In order to improve this features, we will need to have a download features that just takes a short time to convert into a graphical data.

This ePPP system are having problems on the summary section for the lecturers. In order to solve this problem, we will create a summary section for the lecturers to see the whole feedback given by their students. Hence, the lecturers will jot down everything from the summary section and will improve their teaching performance.

Besides that, UTMLead also plays a big role in this ePPP system. Currently, they are having problem on the access to the dashboard. They need the accessibility to manage a form that can be choose for lecturer during evaluation session.

According to our feasibility analysis, there are only a few things to be improve in the ePPP system. The new updated ePPP system will helps and much easier to use once it is updated. Hence, this ePPP system will make the students, lecturers and the admin’s works easier.

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4.1 AREAS OF FEASIBILITY In this area of feasibility, there are 4 things that need to be considered. For example, technical feasibility, operational feasibility, schedule feasibility and economic feasibility.

4.1.1 TECHNICAL Technical feasibility will determine either the current technical resources are sufficient for the new system. Assessing technical feasibility is an important aspect of deciding resources. It takes into account the project's technological requirements. The technical needs are then compared against the organization's technical capacity. Currently the technical resources is sufficient enough to satisfy the project needs. Hence, the systems project is regarded technically feasible.

4.1.2 OPERATIONAL Operational feasibility assesses the organization's willingness to support the proposed system. This is the most difficult of the possibilities to assess. It is critical to assess the management commitment to the proposed project in order to determine its feasibility. Operational feasibility is determined by the project's human resources and entails predicting whether the system will be used after it is built and installed. This assesses whether there are sufficient human resources to operate the system if it is implemented. Based on the project, the current team are enough to maintain the system.

4.1.3 SCHEDULE In discussing the schedule of when we can deliver, there are few things that we would like to highlight. We need a bit of time to retrain our team members so it will impact the schedule later. We need some time to study and come up with the best plan to provide the best system for the 6

stakeholders. Initially we planned the project to get it done in 14 weeks. We will be expecting a delay if there are any changes during development because it will affect our delivery time.

4.1.4 ECONOMIC An accurate estimation for cost and effort estimation in developing this ePPP system becomes critical issues in most of system development. This is because there are things to be considered such as hardware and other equipment, license and fees, consulting expenses and facility costs. To conduct this new project, system analyst must have to perform a cost-benefit analysis (CBA).

4.2 COST-BENEFIT ANALYSIS (CBA) ESTIMATED COSTS HARDWARE SOFTWARE MAINTENANCE SALARY ASSUMPTIONS DISCOUNT RATE SENSITIVITY FACTOR (COST) SENSITIVITY FACTOR (BENEFITS) ANNUAL INCREMENT (COST) ANNUAL INCREMENT (BENEFITS)

15000 15000 12500 40000

10% 0.5 0.7 5% 10%

EXPECTED BENEFITS RM 5000 PER MONTH SAVINGS INCREASE SALES RM25000

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COST

YEAR 0 YEAR 1 DEVELOPMENT COST HARDWARE 15000 15000 SOFTWARE TOTAL 30000 PRODUCTION COST MAINTENANCE 6250 20000 SALARY ANNUAL PRODUCTION COST 26250 23863.64 PRESENT VALUE ACCUMULATED COST 53863.64 YEAR 0 YEAR 1 BENEFITS SAVINGS 42000 17500 INCREASE SALES ACCUMULATED BENEFITS 59500 54090.91 PRESENT VALUE ACCUMULATED COST 54090.91 227.2727 GAIN/LOSS PROBABILITY INDEX (PI) 2.129555

YEAR 2

YEAR 3

6562.5 21000 27562.5 22778.93 76642.56 YEAR 2 46200 19250 65450 54090.91 108181.8 31539.26

6890.625 22050 28940.63 21743.52 98386.08 YEAR 3 50820 21175 71995 54090.91 162272.7 63886.65

The probability index for this project is 2.13. Hence, it is a good investment because of its index is greater than one. In instance, we can conclude that this current project is economic feasible to proceed to the next phase.

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5.0 OBJECTIVES Objectives of enhancement of current system:



To have a better automated data collection system to make it easier for UTMLead to grade each course lecturers teach for current semester, and also to save time as converting the data produced into graphical data for the analysis and grading takes a lot of time.



To provide a dashboard that can summarize lecturers and students activities (evaluations, projects, etc.), and also give an overview on the weaknesses that appeared during their selfevaluation session in order to determine the courses/section of courses that needs to get their attention.



To have the ability of UTMLead to manage the forms of the evaluation sessions given to the lecturers.



To provide to the lecturers their own self-evaluation function in order to give them the opportunity to work on remarks (comments, evaluations, etc.) given by students.

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6.0 SCOPE OF THE PROJECT The goal of the project is to reduce the amount of time it takes to transform data into graphical data. Graphical data, such as pie charts and bar charts, will display the data in such charts, which will make it easier for lecturers to examine the student response.

Next, to make the task of lecturers easier, the summary section features will be developed, allowing lecturers to see all of the student's input. The comments will be summarized in the summary section, and lecturers will be able to utilize the information to enhance their teaching effectiveness.

Furthermore, the upgraded ePPP system that we propose allows UTMLead access to the dashboard and allows them to control the assessment form for lecturers during the evaluation session. Hence, it will make the lecturer's works easier to improve their performance during teaching and learning conduction.

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7.0 SYSTEM BOUNDARIES System boundary is a conceptual line that separates the system interested in studying from the rest of the world. It is helpful to conceive of a system's environment as a collection of objects that are not part of the system but can influence or be influenced by it.

In this ePPP system, users are having problem on time taken to convert data into graphical data. If there are features that would help to reduce the time taken to convert the data, it would be a great solution for the system. In this case, we would suggest to provide a download features to convert the data in just a short time. The boundary of the system will helps the user to shorten the time on using the system.

Next, lecturers are having difficulty in order to view the specific comment and feedback given from their students. To solve this problem, we would like to create a summary section in which this section will be display in whole view such the details of the students and the feedback given. This system boundary will be able to utilize the information for the lecturers to improve their performance in teaching effectiveness.

Last but not least, the important role in this ePPP system, UTMLead are struggling to have the accessibility to the dashboard of the system. They need the access in order to summarize the evaluation given from their students. In addition, they also have to manage form for the lecturers to choose during the evaluation session. Hence, we will come up with update the limitations on the accessibility for the UTMLead in order for them to summarize the evaluation and manage the form for the lecturers. The boundary of the system will lend a helping hand to UTMLead to let them manage and handle their works become uncomplicated and easier.

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The scope that we didn't cover is the ability of the students to leave feedbacks on the lecturers at mid semesters and at the end of semester. We thought this would be a good idea because it would give the lecturers a chance to improve themselves and know what the students think about their methods of teaching. We decided to scrap this off because we believe it would not be operationally feasible.

The other scope we didn't add is the display layout. We wanted to make the system interface design more appealing to users and gives out reactions when you complete the evaluation by the students. However this was not implemented because we wanted to stick to the main issues in the current system and did not feel it was necessary to improve system interface design

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8.0 PROJECT PLANNING Project planning is the process of selecting a systems analysis team and assign members, which will be detailed further in the Human resource part, and scheduling the project by first fragmenting the project into smaller tasks and activities and distributed by phases, and then assigning estimated time for each of these tasks and activities. Fragmenting the project will be done following the Work Breakdown Structure.

8.1 HUMAN RESOURCE Human Resource management in the project aims to organize and lead the project team so that the team would be able to work effectively and in an organized way to increase productivity. Each member will be assigned a new role in each phase to achieve a fair distribution of the tasks and fulfill the readiness to take on leadership. For this first phase, roles will be distributed as follows: 

Ayoub Ennabili, the project manager for all the aspects of the project, who will be

responsible of the project planning: Distributing tasks and roles, breaking down the project into smaller tasks following the Work Breakdown Structure, and assigning time duration for each one of them. 

Atiqah Izzati, the recorder/scriber (secretary) who will be providing the background study,

the proposed solutions that include the feasibility study (technical, operational, economical), the Cost-Benefit Analysis (CBA), and a summary of the proposed system. 

Muhammad Amirul Hakim, the project analyst who will be responsible of the overview’s

further description and the scope of the project. Also responsible along with the facilitator (moderator) Mohammed Umair Khyam of Benefits and overall summary of the proposed system. 

Mohammed Umair Khyam, the facilitator (moderator) who will responsible for the

system boundaries, reflection on the workshop and Benefits and overall summary of the proposed system along with the project analyst as stated before.

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8.2 WORK BREAKDOWN STRUCTURE (WBS) Work breakdown structure is ...