Protocol AND Social Gracess. Follow PDF

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It will help you about military practices and customs. It is related to criminology. Keep it up. Understanding the self hahaha...

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PHILIPPINE AIR FORCE AIR FORCE RESERVE COMMAND HEADQUARTERS 3RD AIR RESERVE CENTER Fernando Air Base, Lipa City

SUBJECT: PROTOCOL AND SOCIAL GRACES PROTOCOL DEFINED- (LATIN – PROTOCULLUM; FRENCH – PROTOCOLE) - rolls on which the agreements between city and states and later between nations were recorded and subsequently refers to the agreement themselves. GREEK – PROTO (first) KOLLA (to glue) – first sheet of rolls of papyrus including the whole rolls on which public documents of a domestic or international character were recorded. PROTOCOL is referred as: 1. Forms official minutes giving the conclusions of an international conference and signed at the end of each session by the negotiators. 2. International agreement itself. 3. Document on which the rights, obligations, privileges and amenities of diplomats were put down; or body of ceremonial rules to be observed in all or written or personal official intercourse between the heads of different states or their ministries. It lays down the styles and titles of states, their heads and public minister and indicates the forms and customary courtesies to be observed in all international acts. 4. In French, referred to as “protocol diplomatque” or “protocol chancelleries”. It is according to P. Pradier – Fodere, the “CODE OF INTERNATIONAL POLITENESS”. CUSTOMS - a practice followed by the people of a particular group or region. COURTESY - good manners and politeness in dealing with other people. SOCIAL GRACES- friendly manner, social behaviour, decorum, politeness, diplomatic relationship. TRADITION- a long established action or pattern of behaviour in a community or group of people, often one that has been handed down from generation to generation. IMPORTANCE OF PROTOCOL The observance of protocol has received serious considerations and has given rise to incidents of international importance during the past years. 1. The Peace Congress of Westpalia – the first international conference which gave impetus to modern diplomacy which lasted for 6 years (1642- 1648). 2. The Peace of Utrecht- lasted for 2 years. 3. The Congress of Vienna – lasted for 14 months. 4. Peace Congress at Paris in 1919- lasted for 6 months.

5.

Peace Treaty with Japan signed in San Francisco in a915 – concluded only in 4 days.

SOURCES OF PROTOCOL The ceremonial aspect of protocol today has the following main sources. 1. Local Customs, Laws and Regulations a. Cocktail party or a sumptuous feast before sundown during Ramadan Moslem countries while correct in our point of view as a sign of reciprocity would be the height of bad taste as far as the Moslem are concerned. b. Floral offering made by the newly accredited diplomats at the Monument after the presentation of their letters of credence of the President. c. The Filipino flag should be of the same size as that of an alien when displayed together. The Filipino flag should be placed left of the observer . 2.

International Agreement a. The Peace Westphalia of 1646 b. The Peace Treaty of Utrecht of 1713 c. The Congress of Vienna of 1815 d. The Aix-la Chappete of 1816

3. Traditions are combinations of local customs and decisions agreed upon and practiced on a universal scale. a. The practice for example of meeting diplomatic representatives accredited to a state on their first arrival and seeing them off on their last departure. All countries observed their customs. b. The President of the Philippines is addressed by his/her countrymen either as Your Excellency or as Mr/Mrs President. Both forms of salutation have arisen from tradition (EO #2 Manila dtd Jan 4, 1954). 4. Treaties are the best and most authoritative sources of protocol. These generally contain the practices and legislations of various countries together with the commentaries of the author. MILITARY COURTESIES, CUSTOMS AND TRADITIONS         

Military salute Taps Rifle volleys at military funerals The place of honor Wearing of uniform Desire of commander RHIP Officer and gentleman Courtesy calls/visits

GENERAL COURTESY AND SIMPLE AMENITY Education and Training are normal standards for commission in the military service. A Commission carries the obligation to observe the customs and traditions of

the Armed Forces. Among these traditions is the acceptance of an officer as a gentleman. The officer must live up to this expectation. Among people, gentleman conducts himself with dignity and grace. He shows self-confidence and poise developed as a result of discipline. It should appear that an officer tailor-made to become a gentleman. However, this does not follow automatically. There are certain efforts to be done, largely in the field of social relations. An officer shows breeding and is therefore considered a gentleman by his conduct in all his dealings. He knows that: 1. Being late for any engagement is the height of bad manners. 2. An officer of the Armed Force is expected to behave and conduct himself with dignity and restraint. 3. It is bad taste to address a woman by her first name or nickname unless she has indicated otherwise. 4. An officer always asks to be permitted to smoke in the presence of a woman especially in a room or in an automobile. 5. If an officer invites a friend to his club, he should be outsight only when necessary. 6. An officer always stands when introduced to a woman, clergyman, an officer and an old man. 7. It is not polite to compliment a person in a company because the others might feel slighted. 8. An officer must be careful in speaking about his wife. To people who have not met her socially, she is preferred to as “my wife” or her first name. Lady Officers in the Armed Forces must observe that: Woman normally stands when an old woman enters the room unless there are more than a dozen persons inside the room. The woman has the privilege of offering to shake hands with a gentleman. However, she should not embarrass a man who has offered his hand. DON’TS IN THE MILITARY        

Never criticize in public. Never go “over the heads” of superiors – don’t jump the chain Never offer excuses Never “wear’ a superior rank by saying something like “the first sergeant wants this dime now,” when in fact the first sergeant said no such thing. Speak with your own voice. Never turn and walk away to avoid giving the hand salute. Never run indoors or pretend you don’t hear (while driving, for example to avoid standing reveille or retreat. Never appear in uniform while under the influence of alcohol. If you don’t know the answer to a superior’s question, you will never go wrong with the response “I don’t know sir but I’ll find out.”

RULES TO FOLLOW IN CONVERSATION 1. An officer should think before starting to speak. 2. An officer should be calm. 3. An officer never rushes a conversation he must be a good listener and wait for his turn to speak. 4. It is rude for an officer to talk while someone is speaking or raise his voice to force others to listen to him. Should a situation arise in which he accidentally starts talking at the same time with another it is to excuse himself and give way to the other speaker. 5. A glib talker can be as boring as man of silence. CUSTOMS IN THE SERVICE Customs of the service are the long established practice or usage in the Armed Forces of the Philippines that have, by reason of constant and repeated observance acquired the character of unwritten norms of conduct. Most of the customs and traditions in the AFP are embodied in regulations while others are simply adopted to supplement the pleasantries of family life. SOCIAL USAGE PROTOCOL AND ETIQUETTE INTRODUCTION Introduction is an act of formally making persons known to each other or the art of presenting one person to another. It follows either of the two types: self-introduction and the introduction by a third person. WHEN TO INTRODUCE 1. It is the duty of the host or hostess to introduce all his or her guest to the guest of honor. 2. At formal dinners every gentleman is introduce to the lady he is paired with except when the introduction would be impractical. 3. Strangers when seated next to each other at a table should introduce themselves to each other. 4. When taking a house guest not known in your neighbourhood, he should be introduced to all close acquaintance at a party. RULES FOR MAKING INTRODUCTION The overall rule is that one person is always introduce to another. Example:

Mrs. Cruz I’d like you to meet Mr. Ramos. Mr. Ramos I’d like to introduce you to Mrs. Cruz.

In addition to the overall rule, there are three basic rules: 1. Example:

A man is always introduced to a woman. Mrs Reyes may I introduce Mr. Santos. Alice this is my cousin, Jonas.

2. Example: 3. Example:

A young person is always introduced to an older person. Mr Aguirre I’d like you to meet my daughter Sonia. Auntie Dory this is my classmate Cynthia Manalo. A less important person is always introduced to a more important person. Mr. Lim I’d like you to meet my uncle Mayor Reyes. Mrs. Sison this is my untie Professor Santos.

FORMS TO BE AVOIDED 1. Don’t introduce people by their first name only. Always included a person’s full name. 2. When praising your introduction, avoid expressing it as a command, such as Example:

Mrs. Gonzales shake hands with Mr. Manalo. Mrs. Delgado, meet my cousin, Grace. 3. Avoid calling only one person “my friend” in an introduction. It implies that the other person isn’t your friend. 4. When you introduce yourself don’t begin by saying “What’s your name?” Start by giving your own name “Hello I’m Lourdes Ferrer”. 5. Do not repeat “Mr. Pineda, Mr Delgado, Mr Delgado, Mr Pineda”. To say each name is enough. 6. Do not refer to your spouse as “Mr. Locsin” or “Mrs. “I” in a conversation. Rather refer to him or her as “my husband” or “my wife” in situation where first names are not being used. DINING IN AND DINING OUT Manners at the table: 1. Controversial topic should be avoided at the dinner table. Talking about accidents illness, scandals and anaesthetic things should be avoided. Conversation and laughter should always tone down but the hostess must encourage all around. Well-bred men and woman talk pleasantly with those who seem be disengaged in any particular moment. 2. The left hand may be used to convey food with the fork if one has just cut a piece of meat or fish with the knife. The continental fashion is accepted everywhere. It is, of course entirely correct to use the right hand all the time for conveying foods. A combination of two systems is currently acceptable. 3. In a small sit-down dinner it is good form to wait for the host to be served, or wait for the host to begin. 4. It is ill-manner for a guest to go to the table with a lighted cigarette in his hand. Smoking is permitted only in the living room or library after the conclusion of the meal.

5. Wiping the server and plates with napkins indicate poor manners. Likewise leaving the spoon in the cup or cooking for toothpicks show lack of breeding. 6. One must make sure his mouth is empty and his lops wiped clean before taking any beverage. This will keep the rim of the glasses and the cups free from ugly marks. 7. Napkins are placed on the lap by individual guests after the hostess has taken hers. Dinner napkins are folded one in half wh ile others are spread out. At the end of the meals, the napkins must be laid to the left of the place setting. No attempt should be made to let it look neat. It should never be refolded. 8. The soup spoon is filled from one side in an outwardly direction, that is, away from the one eating. Convey to the mouth, the same side of the spoon, never from the end or tip of the spoon. Again, one can easily tell the breeding of a person by just observing the manner he or she takes soup. 9. One should never stir up food or mix different items into a heap on the plate. Gravy, for example, is used only for specific dishes and should not spread all over. 10. Chewing must be done quietly with the mouth closed. 11. Foreign particles taken with the food are removed with the thumb and forefinger. Same thing is done with fish bones and other small bones. 12. Wet spoons should never be used to take sugar. The hostess should see to it that silverwares are adequate for every purpose. 13. No guest should deliberately ask for second helpings, but make sure there is company. The experienced hostess immediately places an individual guest at easy by providing the company herself. 14. It is but proper for a guest to take a little of every item served at the table. The guest’s favourable reaction to the food served is some compensation to the hostess. 15. Elbows should never be placed while one is eating. Feet must be flat on the floor. 16. When one is finished a certain course, or the meal itself, he places the fork and the knife on the right side of the plate. The sharp side of the knife must face inward and the fork, with the tines-up, is placed on the left of the knife. 17. When using a finger bowl, the finger of one hand is dipped lightly, followed by the other hand. They are dried on the napkin on the lap and not on the surface of the table. In the used of the finger bowls, it is normally served with the fruit plate. 18. One must be familiar with the manner of eating different kinds of cooked foods, vegetables and fruits. It adds a great deal to one’s poise to know if a certain item is to be taken with the particular type of fork, with the fingers, with a teaspoon, or with the aid of a sharp knife. 19. When in doubt, follow the host. CUSTOMS AND TRADITIONS OF THE SERVICE CUSTOMS OF THE SERVICE Customs of the service are the long established practices or usage in the Armed Forces of the Philippines that have by reason of constants and repeated observance, acquired the character or unwritten norms of conduct.

Most of the customs and traditions in the AFP are embodied in regulations while others are simply adopted to supplement the pleasantries of military life. Despite the possible change in customs to suit the needs of modern living, these established precedents remain as the minimum accepted practices in the military. THE OFFICER CODE 1.

Official Statements

An officer’s official statement, whether written or unwritten is accepted without reservations. Making false official statements knowingly is not only contrary to military ethics but is also punishable under Articles of War. 2.

Responsibilities It is the officer’s duty to prepare himself professionally for higher responsibilities. The rank of an officer carries with it commensurate responsibilities. When an accept a commission, it is also his duty to prepare himself for higher responsibilities. 3.

Tact and Foresight An officer must not only be discreet in the exercise of his duties but must be prepared to perform his task skilfully under all circumstances. 4.

Personal Appearance An officer must at all times appear neat and clean. Nothing destroys the respect and confidence of subordinates than that shabbiness of their superiors. 5.

Officer-Soldier Relationship It is an officer’s concern to improve his organization. He must be able to exercise good leadership. The common familiar saying “familiarity breeds contempt” is particularly true in officer-soldier relationship. Familiarity as referred to may not be the same as in other countries in some armed forces. Soldiers address their superior by their first or nicknames, but the manner of conversation is not one that breeds familiarity or facile relations. 6.

Welfare of the Enlisted Men The welfare of the enlisted men and their families should be the paramount concern of an officer. COURTESIES TO THE NATIONAL FLAG AND THE NATIONAL ANTHEM 1.

The National Flag

a. The National flag shall be displayed in all public office building, official residences and public squares and shall be raised at sunrise and lowered at sundown. It should be lowered on the mast at the break of day, but shall not stay flying

after the sun has actually set, except when especially prescribed. The flagstaff must be straight, tapering slightly and gently at the end. b. The flag should never be used to return the salute of an individual or organization. It should never be dipped by way of compliment or salute to for any person. c. The only flag that float above the National Flag is a church pennant to symbolize “God above Country”. d. The flag, it flows from a flagpole, should have its blue on top in time of peace and red filed on top in time of war. If in hanging position, the blue field should be to the right (left of the observer) in time of peace, and the red field to the left (right of the observer) in time of war. e. In hoisting the flag, it should be raised clear to the top end of the flagpole which, if planted on the ground should be at a prominent place and higher than the roof of the principal building in the compound. If the pole is attached to a building, it should be on top of its roof and if placed in a window, it must project at an angle pointing upward....