Tally ERP 9 PDF Notes PDF

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NRIT COMPUTER EDUCATION

GST READY TALLY ERP 9 LATEST VERSION

NRIT COMPUTER EDUCATION TALLY GST READY BOOK

First Floor, Vijay Niwas Building, Gopal Lane, Above U& I Shop, Ghatkopar – West Contact: 9819 89 89 10 Email: [email protected] ________________________________________________________________________________ The information contained in this document represents the current view of Tally Software. The topics are included information about current version of Tally ERP. This books is belong to NRIT Computer Education with all applicable copyright laws is the responsibility of the user. Without limiting the rights under copyright, no part of this document may be reproduced, stored in, or introduced into a retrieval system, or transmitted in any form, by any means (electronic, mechanical, photocopying, recording, or other ways), or for any purpose, without the express written permission of NRIT COMPUTER EDUCATION.

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NRIT COMPUTER EDUCATION

GST READY TALLY ERP 9 LATEST VERSION

Contents Introduction of Accounting .......................................................................................................................... 6 Basic Accounting Concept ........................................................................................................................ 6 Types of Account ...................................................................................................................................... 7 What is Balance Sheet? ............................................................................................................................ 8 What is Trail Balance? .............................................................................................................................. 8 What is Profit & Loss? .............................................................................................................................. 8 Tally Introduction ....................................................................................................................................... 10 Intro of Tally Software ........................................................................................................................... 10 Create Company, .................................................................................................................................... 12 Create, Alter and Delete Ledger ............................................................................................................ 14 Create, Alter and Delete Group ............................................................................................................. 15 Intro of F11 Features .............................................................................................................................. 21 Intro of F12 Configuration ...................................................................................................................... 21 Accounting Vouchers ................................................................................................................................. 22 Receipt Voucher ..................................................................................................................................... 22 Contra Voucher Creation ....................................................................................................................... 23 Payment Voucher ................................................................................................................................... 23 Purchase Voucher ................................................................................................................................... 24 Sales Voucher ......................................................................................................................................... 24 Journal Voucher ...................................................................................................................................... 25 Cost Centres in Tally ................................................................................................................................... 27 Activating Cost centres and cost Category ............................................................................................ 27 Creating Cost Category ........................................................................................................................... 28 Creating Cost Centres ............................................................................................................................. 28 Voucher Entry of Cost Centres ............................................................................................................... 28 Inventory Info ............................................................................................................................................. 30 Stock item creation ................................................................................................................................30 Creating unit of Measurement .............................................................................................................. 31 Altering stock item ................................................................................................................................. 32 Deleting stock item ................................................................................................................................ 32 Account with inventory vouchers .............................................................................................................. 34 Purchase Process .................................................................................................................................... 34 Page 2 of 115

NRIT COMPUTER EDUCATION

GST READY TALLY ERP 9 LATEST VERSION

Sales Process ........................................................................................................................................... 34 PURE INVENTORY VOUCHER .................................................................................................................. 35 Purchase Order & Receipt Note ............................................................................................................. 39 Rejection Out .......................................................................................................................................... 39 Purchase Voucher & Debit Note ............................................................................................................ 40 Sales Order & Delivery Note ................................................................................................................. 42 Rejection In ............................................................................................................................................. 42 Sales Voucher & Credit note .................................................................................................................. 43 CREDIT NOTE .......................................................................................................................................... 43 Price List ...................................................................................................................................................... 44 Defining Customer Level ........................................................................................................................ 44 Create Stock Items ................................................................................................................................. 45 Applying Discount on Stock ...................................................................................................................45 Creating Sales invoice with Discount ..................................................................................................... 46 TDS in Tally .................................................................................................................................................48 Activating TDS in Tally ............................................................................................................................ 48 Creating Ledger of TDS ........................................................................................................................... 52 Adjustment Entry of TDS ........................................................................................................................ 52 TDS Deduction Entry .............................................................................................................................. 53 Generating TDS Form -16A ..................................................................................................................... 54 GST – Good and Service tax .......................................................................................................................55 What is GST? ........................................................................................................................................... 55 Why we need GST?................................................................................................................................. 56 Who will Pay GST? .................................................................................................................................. 56 How to Check GST Rates of Goods/Services & HSN Code / SAC Code? ............................................... 58 Advantages and Disadvantages ............................................................................................................. 60 Missing Trader Problem – the biggest problem (in GST) ...................................................................... 61 Activation of GST in Tally ....................................................................................................................... 61 GST Purchase Invoice .............................................................................................................................63 Creating GST Sales Invoice ..................................................................................................................... 65 GST Tax Ledgers .......................................................................................................................................... 67 GST Invoices of Trading Organization .................................................................................................... 69 Printing Invoice in Tally .......................................................................................................................... 69 GST Invoice of Service Organization ...................................................................................................... 71 Page 3 of 115

NRIT COMPUTER EDUCATION

GST READY TALLY ERP 9 LATEST VERSION

Creating POS Invoice of GST................................................................................................................... 76 Update GSTIN no of Parties ................................................................................................................... 77 GST Registration Details ......................................................................................................................... 78 GST Returns Portal Info .......................................................................................................................... 78 GST Returns Offline Utility Info ............................................................................................................. 80 PAYROLL...................................................................................................................................................... 84 What is Payroll?...................................................................................................................................... 84 Creating Employee Category .................................................................................................................. 84 Adding Employee Details ....................................................................................................................... 85 Creating Calculation Type ......................................................................................................................87 Creating Pay head................................................................................................................................... 88 Creating Salary Details ........................................................................................................................... 92 Creating Attendance Voucher ................................................................................................................ 92 Creating Payroll Voucher ....................................................................................................................... 93 Print salary Slip ....................................................................................................................................... 94 Budget......................................................................................................................................................... 95 Activate Budget ...................................................................................................................................... 95 Creating Budget of future Expenses ...................................................................................................... 95 Check the Budget ................................................................................................................................... 96 BRS in Tally .................................................................................................................................................97 What is BRS? ........................................................................................................................................... 97 View BRS window in Tally ...................................................................................................................... 97 Apply Bank Reconciliation in Tally ......................................................................................................... 98 Company Info .............................................................................................................................................99 Create Users for Company ..................................................................................................................... 99 Change Tally Vault Password ............................................................................................................... 100 Back up Restore Tally DATA ................................................................................................................. 100 Update Tally Version ............................................................................................................................ 101 ODBC ......................................................................................................................................................... 102 Export record into Excel ....................................................................................................................... 102 Export record into Word ...................................................................................................................... 102 Export to PDF ........................................................................................................................................ 103 Reports...................................................................................................................................................... 104 Horizontal Balance sheet .....................................................................................................................104 Page 4 of 115

NRIT COMPUTER EDUCATION

GST READY TALLY ERP 9 LATEST VERSION

Vertical Balance Sheet.......................................................................................................................... 104 Export Balance sheet in Excel, PDF etc. ............................................................................................... 105 Profit & Loss Report .............................................................................................................................106 Stock Summary ..................................................................................................................................... 106 View Trail Balance ................................................................................................................................ 107

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NRIT COMPUTER EDUCATION

GST READY TALLY ERP 9 LATEST VERSION

Int Introd rod roduc uc uctio tio tion no off A Acco cco ccoun un untin tin tingg Bas Basic ic Ac Accou cou countin ntin ntingg C Conce once oncept pt What is Account? An account is a summarized record of day to day transactions in such a way that the user can form opinion about business, judge its performance and take certain decisions. To learn accounting, it is necessary to understand the fundamental of Debits and Credits, Assets & Liabilities, Income & Expenses to prepare and maintain accounts systematically & correctly.

Why We NEED ACCOUNT? - (    









,  ,  

  ?)     

(       ,  

     



         

Accounting helps a businessperson to know:     ) What is his property (assets)? What is his liability? How much profit or loss he has incurred in the Business? Financial position: Will he be in position to meet the commitments in the coming years?

What is Transactions? Transactions means transfer of money from one party to another. For e.g. Sales of Computer, Purchase of Furniture etc.

Who is Debtor?

      |

Debtor is a person to whom we sold goods on credit basis.

Who is Creditor?       | Creditor is a person from whom we purchase goods on credit basis.

What are Assets? Assets are the things of value owned by the business for e.g. Cash, furniture, land and building, et c.

What are liabilities? Liabilities are that sum of money which the business owes to outsides. For e.g. Capital (Amount invested by proprietor to start the business), Loan taken etc.

What is Cash Transaction? When assets or goods are sold on cash or purchased on cash then this transaction is known as cash transaction.

What is Credit Transaction? When asset or goods are sold on credit or purchased on credit then this transaction is known as credit transaction. Page 6 of 115

NRIT COMPUTER EDUCATION

GST READY TALLY ERP 9 LATEST VERSION

Typ Types es o off Ac Accou cou count nt

ACCOUNT Personal Account

Impersonal Account Real Account

Nominal Account

Personal Account  Personal accounts means the accounts related to person. The person (individual or artificial) receives benefit from the business, those benefits persons account is said to be debited. If the person gives any benefit to the business then that person’s account is credited Persons are classified in two parts: Individual or Natural Persons. For e.g., Ram, Krishna, etc. Artificial Person. For e.g., NRIT computer, Thane college, Partnership firm etc.

Impersonal Account Account which is not related to person is called Impersonal accounts. These are divided into two parts Real Account Real accounts are accounts of asset...