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Unit 2 Project Running Head: UNIT 2 PROJECT

Unit 2 Project Brandon Lehmann Kaplan University

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Unit 2 Project Unit 2 Project Russell / Lehmann Wedding Project Charter Project Name: Russell / Lehmann Wedding Project Manager: Brandon Lehmann Date: February 14, 2011 Project Justification: This project will plan all aspects of the wedding of Christopher Russell and Nicole Lehmann. The project will include the ceremony and the reception. This approach ensures that all of the requirements for a successful wedding are met. This project is being undertaken to prove that a big brother can indeed help with the planning of his sister's wedding. Overview of Deliverables: 1.0 WEDDING CEREMONY VENUE 2.0 RECEPTION VENUE 3.0 WEDDING PARTY 4.0 OFFICATE 5.0 WEDDING COLORS 6.0 GUEST LIST

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7.0 INVITATIONS 8.0 WARDROBES 9.0 PLAN WEDDING CEREMONY 10.0 FOOD SERVICE 11.0 BAKED GOODS 12.0 ENTERTAINMENT 13.0 DECOR 14.0 MARRIAGE LICENSE 15.0 EXECUTE WEDDING CEREMONY 16.0 EXECUTE RECEPTION Specific Project Objectives and Success Criteria: A. The project goal is to hold the wedding and reception of Christopher Russell and Nicole Lehmann on October 15th, 2011. B. The Project Manager "PM" Brandon Lehmann will be responsible for providing the sponsors Christopher Russell ("Groom") and Nicole Lehmann ("Bride") with the project status on a weekly basis. 1. Cost a. The wedding and reception will be completed with a budget of $10.000.00 dollars.

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b. The costs will be further refined as project resources and cost estimates are provided for contracted services. 2. Quality a. The wedding will be planned according to all specifications of the Bride and Groom. b. All deliverables stated shall be inspected by the Bride and Groom before they are secured for the ceremony or reception. c. Risk management shall be address by the Bride, Groom, and PM. d. The goal is that the Bride and Groom enjoy their ceremony and reception and it provide enjoyable memories for years to come. Primary Stakeholders and Roles: Name

Role

Responsibilities / Authority

Christopher Russell

Signoff Charter / Project

Responsibilities:

Sponsor

Approval of project completion and closure.

Procurement of monetary funds.

Authority: None - According to the Bride Nicole Lehmann

Signoff Charter / Project

Responsibilities:

Unit 2 Project Sponsor

Approval of project completion and closure.

Procurement of monetary funds.

Authority: Authorize changes and any corrections to be taken. Brandon Lehmann

Project Manager / Signoff

Responsibilities:

Charter

Coordinate all aspects of the project.

Ensure that deliverables are completed within budget and on time.

Report progress of the project to the stakeholders and identify any risks.

Coordinate contractors to ensure proper completion of

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Unit 2 Project the project.

Authority: Contract negotiations for services.

Communicate with the stakeholders concerning any issues.

Key Constraints: 1. The Bride does not currently have all funds procured for the project. 2. The project must be completed by October 15th, 2011. 3. Estimated budget is not to exceed $10,000.00 dollars. 4. The guest list must not exceed 250 participants. Key assumptions: 1. The Bride and Groom have preselected the date and it cannot be changed. 2. The Bride and Groom will not back out of the wedding. 3. That the project can be completed by October 15th, 2011 within the estimated budget of $10,000.00.

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Signatures The following people agree that the above information is accurate: Project Team Members: Brandon Lehmann

_____________________________________________________

Project Sponsor(s): Nicole Lehmann

____________________________________________________

Christopher Russell

____________________________________________________

Unit 2 Project Russell / Lehmann Wedding Work Breakdown Structure Project Overview: The project team is managing the wedding and reception for Christopher Russell and Nicole Lehmann. The goal is to complete the wedding to the specifications of the couple and provide them with an enjoyable and stress free wedding. Wedding Components and Steps: 1.0 WEDDING CEREMONY VENUE 2.0 RECEPTION VENUE 3.0 WEDDING PARTY 4.0 OFFICATE 5.0 WEDDING COLORS 6.0 GUEST LIST 7.0 INVITATIONS 8.0 WARDROBES 9.0 PLAN WEDDING CEREMONY 10.0 FOOD SERVICE 11.0 BAKED GOODS

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Unit 2 Project 12.0 ENTERTAINMENT 13.0 DECOR 14.0 MARRIAGE LICENSE 15.0 EXECUTE WEDDING CEREMONY 16.0 EXECUTE RECEPTION High-Level Work Packages: 1.0 WEDDING CEREMONY VENUE 1.1 Gather input from couple as to possible locations 1.2 Research availability of provided locations in regards to wedding date 1.3 Book the venue for the date and time required 1.4 Confirm booking 2.0 RECEPTION VENUE 2.1 Gather input from couple as to possible locations 2.2 Research availability of provided locations in regards to the wedding date 2.3 Book the venue for the date and time required 2.4 Confirm booking 3.0 WEDDING PARTY 3.1 Gather the list of possible wedding party members from the couple 3.2 Contact the wedding party candidates to confirm their participation 3.3 Match the groomsmen to the bridesmaids 3.4 Provide the wedding party with schedules and requirements

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Unit 2 Project 4.0 OFFICATE 4.1 Determine religious affiliations (if any) the couple might have 4.2 Gather list of possible officiates 4.3 Research the availability of each officiate 4.4 Determine any requirements for the couples to use each officiate 4.4.1 Assess the feasibility of any requirements to use an officiate 4.4.2 Complete any requirements for use of selected officiate 4.5 Book the officiate for the wedding date 4.5.1 Secure a backup officiate 5.0 WEDDING COLORS 5.1 Gather input from the bride and groom regarding possible color schemes 5.2 Select the color palette for wardrobe and decorations 6.0 GUEST LIST 6.1 Gather list of possible guests from the couple 6.2 Verify that list does not exceed 250 attendees 6.3 Distribute invitations to all attendees on the guest list 6.4 Process RSVP information from each of the guests 6.5 Determine if assigned seating will be used 6.5.1 If so, consult with couple on seating arrangements 6.5.2 Create assigned seating chart 7.0 INVITATIONS 7.1 Gather the input from the couple regarding possible stationary. 7.2 Create mock up designs of invitations

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Unit 2 Project 7.3 Acquire approval from couple for printing 7.4 Have the invitations printed 7.5 Address and mail all invitations to the guests from 6.0 8.0 WARDROBES 8.1 Wedding Dress 8.1.1 Locate wedding dress 8.1.2 Procure wedding dress 8.1.3 Alter wedding dress as required 8.1.4 Store wedding dress in a safe and secure place 8.1.5 Alter wedding dress as required no less than two weeks before wedding date 8.2 Tuxedos 8.2.1 Gather input from couple as to the style of tuxedo 8.2.2 Locate suitable rental agencies 8.2.3 Select appropriate rental agency 8.2.4 Arrange billing requirements with the rental agency 8.2.5 Notify the groomsmen of location to provide tuxedos 8.2.5 Groomsmen must be fitted for tuxedos 8.2.6 Verify groomsmen have been fitted for tuxedos 8.2.7 Pick up all tuxedos at once 8.2.8 Deliver tuxedos to groomsmen at preparation location 8.2.9 Teach groomsmen how to tie a Windsor knot 8.2.9.1 Give up and tie it for them

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Unit 2 Project 8.3 Bridesmaid Dresses 8.3.1 Gather input from couple as to the style of dresses 8.3.2 Locate suitable retailer 8.3.3 Locate suitable dress 8.3.4 Arrange billing requirements with the retailer if possible 8.3.4.1 Reimburse bridesmaids if contract with retailer is not possible 8.3.5 Notify bridesmaids as to the retailer for their dress 8.3.6 Verify bridesmaids have been fitted for dresses 8.3.7 Have retailer make alterations as needed 8.3.8 Verify that bridesmaids have picked up all dresses 9.0 PLAN WEDDING CEREMONY 9.1 Consult with couple and officiate as to possible ceremony styles 9.2 Select ceremony type 9.3 Review ceremony proceedings with bridal party and officiate 9.4 Determine if couple will write their own vows 9.4.1 Verify the couple has written their vows 9.4.2 Secure grooms vows and keep in secure location 9.5 Write rough outline of ceremony program 9.6 Print ceremony program 9.7 Distribute ceremony program to bridal party and officiate 9.8 Execute wedding rehearsal 9.8.1 Convince bride and groom everything will go as planned

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9.8.1 Secure groom using any means necessary 10.0 FOOD SERVICE 10.1 Determine couples preference for reception menu 10.2 Research possible catering companies that meet the couples specifications 10.3 Verify caterer available on the wedding date 10.4 Arrange meeting for couple with the caterers to discuss menu 10.5 Request quote from caterers for menu based upon 250 guests + bridal party 10.5.1 Negotiate price and terms 10.6 Select caterer 10.7 Book caterer for the wedding date 10.8 Confirm caterer is prepared for reception 11.0 BAKED GOODS 11.1 Gather couple input concerning wedding cake 11.2 Research bakeries to determine possible retail locations 11.3 Contact bakeries to arrange tasting of cake and frosting 11.4 Select baker 11.5 Place order with baker -- Specify date for cake 11.6 Pickup cake 11.7 Ensure the cake makes it safely to the reception venue 11.8 Keep the cake safe 11.9 Cut the cake 11.10 Distribute the cake to reception guests 12.0 ENTERTAINMENT

Unit 2 Project 12.1 Gather couple input concerning entertainment types 12.2 Research available entertainers -- Clowns, DJs, Live Band 12.3 Verify entertainer availability 12.4 Arrange for meeting between couple and entertainer for selection 12.5 Select entertainer 12.6 Book entertainer for wedding date 12.7 Verify entertainer booking 12.8 Settle bill with entertainer 13.0 DECOR 13.1 Flowers 13.1 Gather couple input regarding flower selection 13.2 Locate suitable florist to provide flowers 13.3 Gather examples of possible arrangements 13.4 Consult couple on arrangement selection 13.5 Gather quotes for selected arrangements 13.5.1 Negotiate pricing 13.6 Place arrangement orders 13.7 Confirm arrangement orders 13.8 Pickup flower arrangements 13.2 Dining Tables / Cloths 13.2.1 Gather couple input 13.2.2 Locate example cloths 13.2.3 Verify cloths will fit tables at reception venues

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Unit 2 Project 13.2.4 Present cloths for selection to the couple 13.2.5 Order selected cloths 13.2.6 Place cloths on tables 13.2.7 Decorate tables as specified 13.2.8 Place name placards on tables 14.0 MARRIAGE LICENSE 14.1 Take couple to county office to apply for marriage license 14.2 Submit application for marriage license 14.3 Secure marriage license for officiate signature upon receipt 14.4 At wedding ceremony have officiate sign marriage license 14.5 Submit copy of signed marriage license to county 15.0 EXECUTE WEDDING CEREMONY 15.1 Secure bridal party 15.2 Verify that everyone knows the program 15.3 Return wedding vows to groom 15.4 Resolve any wedding day jitters 15.6 Perform wedding according to plan 15.7 Celebrate 16.0 EXECUTE RECEPTION 16.1 Set up reception venue at least 5 hours before reception time 16.2 Contact service vendors to verify they are coming 16.3 Verify service vendors have arrived and are set up 16.4 Greet bridal party and guests

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Unit 2 Project 16.5 Dispense food per catering arrangements 16.6 Cut and distribute cake 16.7 Dance the night away 16.8 Farewell to bride and groom 16.9 Kick everyone out and commence clean up operations 16.9.1 Those left behind must help with clean up 16.9.2 Restore reception venue to original state 16.9.3 Collect venue deposit

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Questions from Discussion Board 1. What are the deliverables? Please see the overview of deliverables starting on page 2 of this document for the list of deliverables. 2. What are the tasks? The subtasks? The work packages? Please see the Work Breakdown Structure starting on page 8 of this document for the list of tasks, subtasks, and work packages for this project. 3. Would any of the activities listed exceed 80 man-hours of effort? Task 4.4.2 titled Complete any requirements for use of selected officiate, task 8.1.1 titled Locate wedding dress, and task 9.8.1 titled Convince bride and groom everything will go as planned could all potentially exceed 80 man-hours. 4. How do you know if you've decomposed your WBS activities far enough? I believe I have included all of the required tasks for the completion of the project. I believe each task can be accomplished by one person (except where required), can be easily marked off as complete, and the activities listed are small enough to allow for accurate time estimation. 5. Does the information given allow for control of the project? I believe I have broken the project down and defined the scope of the project enough to form a baseline level of control. Activities and requirements may be altered, added, or removed during the project cycle and the WBS and project charter will reflect any changes....