495762700 Chapter I Police Report PDF

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CDI 5 – TECHNICAL ENGLISH 1(INVESTIGATIVE REPORT WRITING AND PRESENTATION)CHAPTER IPOLICE REPORTREPORTIt is defined as an account of any occurrence prepared after thorough investigation. It is an account or statement describing in detail an event, situation or the like, usually as the result of obse...

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Student Handout in Police Report Writing – Prelims

CDI 5 – TECHNICAL ENGLISH 1 (INVESTIGATIVE REPORT WRITING AND PRESENTATION) CHAPTER I

POLICE REPORT REPORT It is defined as an account of any occurrence prepared after thorough investigation. It is an account or statement describing in detail an event, situation or the like, usually as the result of observation or inquiry. POLICE REPORT WRITING It is considered technical writing, and as such, one needs to develop special skills and techniques. It is the backbone of criminal investigation and prosecution. DEFINITION OF TERMS 1. Assumption – pertains to the belief of somebody that something is true without having any proof. 2. Chronological Order – refers to the arrangement of events and/or actions in the order or by the time of their occurrence. 3. Communication – the use of language, spoken or written to exchange ideas or transfer information. It includes the use of non-verbal language (sign, symbol) to exchange ideas or transfer information. 4. Coherence – means logically or aesthetically consistent so that all the separate facts or information fit together and add up to a harmonious or credible whole report. 5. Conclusion – pertains to a decision made or an opinion formed after considering relevant facts or evidence. 6. Corpus Delicti – refers to the body of facts that show that a crime has been committed, including physical evidence such as a corpse. 7. Fact – refers to anything which either through careful observation or investigation, has been proven to exist as to have happened. 8. Hearsay – pertains to information that is heard from other people.

Instructor: Facebook Account:

SHERWIN H. PINALGAN, LPT www.facebook.com.ph/sherwinhpinalgan

Mobile Number: +63 919 002 7591 Email Address: [email protected]

Student Handout in Police Report Writing – Prelims

9. Jargon – refers to the language or technical term that is used by a group, profession or culture, especially when the words and phrases are not understood or used by other people. 10. Logical – is a characteristic or trait which one is able to think sensibly and come to a rational conclusion based on facts rather than emotion. 11. Narrative – pertains to the story or an account of a sequence of events in the order in which they happened. 12. Note Taking – is a brief notation concerning specific events while fresh in one’s mind and used to prepare a report. 13. Opinion – refers to a personal view about an issue especially when it is based on personal judgment. 14. Proofreading – is a way of reading the proofs of a text and marking corrections to be made. 15. Reporting – is a way of knowingly passing along information to someone else. 16. Report Writing – is a communication that lends itself to a useful tool for people in a free society to express their thoughts and ideas and to obtain what they need or want. 17. Slang – pertains to the words, expressions and usage that are casual, vivid, racy or playful replacement for standards ones which are often short-lived and are usually considered unsuitable for formal context. 18. Surveillance – refers to the discreet observation of places, persons and vehicles for the purpose of obtaining information concerning the identity or activities of the subjects. 19. Tone – is a writer’s attitude toward a subject, an audience and the self. 20. Verbal – is a way of using words, especially spoken words as opposed to pictures or physical action. PURPOSE OF WRITTEN REPORTS A. B. C. D.

To Preserve Knowledge To Provide Accurate Details To Aid the Personnel and Other Agencies To Coordinate the Activities within the Organization

Instructor: Facebook Account:

SHERWIN H. PINALGAN, LPT www.facebook.com.ph/sherwinhpinalgan

Mobile Number: +63 919 002 7591 Email Address: [email protected]

Student Handout in Police Report Writing – Prelims

QUALITIES OF A GOOD REPORT 1. 2. 3. 4. 5. 6. 7.

Accurate Clear Complete Concise Factual Objective Prompt

STEPS IN REPORT WRITING 1. Interviewing – defined as asking somebody a series of questions to gather information. 2. Note Taking – means brief notation concerning specific events while fresh in one’s mind and used to prepare a report. 3. Organizing – means to arrange the components of something in a way that creates a particular structure. 4. Writing the Narrative – the task is not only to express your ideas, but to make an impression upon the mind of the reader as well. 5. Proofreading – ask yourself the following questions: i. Is this report the best I can do? ii. Do I want to read it to the Chief of Police? iii. Is there anything I can do to make it better? GUIDELINES IN REPORT WRITING A. Word Usage a. Slang is usually a nonstandard vocabulary developed by a group of people. b. Jargon is usually the specialized language of profession B. Tone (First Person and Third Person) a. Both are acceptable b. First Person- (Active participants act as victim) writing style is preferred and the most widely used C. The Contents of a Police Report (5Ws and 1H) a. Who – Complete and Correct Name b. What – happenings c. Where – geographical location of the crime scene, property or evidence d. When – includes the date and time when the offense was committed

Instructor: Facebook Account:

SHERWIN H. PINALGAN, LPT www.facebook.com.ph/sherwinhpinalgan

Mobile Number: +63 919 002 7591 Email Address: [email protected]

Student Handout in Police Report Writing – Prelims

e. Why – object or desire which motivated the offense f. How – refers to general manner in which the crime was committed SECURITY CLASSIFICATIONS OF DOCUMENTS A. Top Secret – a document which unauthorized disclosure of its contents would cause exceptionally grave damage to the nation, politically, economically or from security aspect. Ex. Sinovac it ranges 600 pesos per dose. The price might not be divulged. Major govt projects bet two countries. B. Secret Matter – a document which unauthorized disclosure of its contents would endanger national security, cause serious injury to the interest or prestige of the nation or to any governmental activity or would be of great advantage to a foreign nation. Ex. National Security, Nego with other countries. Extradition Treaty could request for investigation. C. Confidential Matter – a document which unauthorized disclosure of its contents while not endangering the national security would be prejudicial to the interest or prestige of the nation or any governmental activity or would cause administrative embarrassment or unwarranted injury to an individual or would be of advantage to a foreign nation. Ex. SAF 44 Anniversary. They didn’t inform the DILG regarding the OPLAN EXODUS D. Restricted – a document which requires special protection other than that determined to be Top Secret, Secret or Confidential. Ex. Dept. of Instructions and Training

Instructor: Facebook Account:

SHERWIN H. PINALGAN, LPT www.facebook.com.ph/sherwinhpinalgan

Mobile Number: +63 919 002 7591 Email Address: [email protected]

Student Handout in Police Report Writing – Prelims

References 2016. Fetalvo-Belares, Marilyn, Ananayo-Sanao, Mary Jane, Garcia, Nicasio Lanite Police Report Writing Wisemen’s Books Trading, Inc.

Instructor: Facebook Account:

SHERWIN H. PINALGAN, LPT www.facebook.com.ph/sherwinhpinalgan

Mobile Number: +63 919 002 7591 Email Address: [email protected]...