CIS 500 - Networking and IT protocols PDF

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Networking and IT protocols...

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Running head: MEMO

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CIS 500: Memo Name Institution Date

MEMO To: From: Date: Subject: Introduction In this memo, I would like to bring to your attention to a new, improved system; I consider ideal in meeting ABC's current information needs. The new system could prove to be the future of the organization, and I would urge everyone to consider it. The allocated budget of $5 million will be handy in refining the new system (ABCS) and tailor its parts to achieve the specific needs of our organization. I will narrow down to elaborate the entire dynamics involved in the new system implementation, and reason for its dependability within the organization to efficiently and accurately record data and generate info (Baskerville, 2016). Proposed Information System ABCS is a computer-based tool that will be responsible for gathering and managing all data relating to contract works, personnel info, mails, social media traffic for contents within networked computers, program documents, videos, etc. The ABCS will generate data to its users using various data analytical capabilities. A combination of ideas, events, applications, and personnel will be vital in achieving the system's operational requirements (Abrahamsson et al., 2017). Functions Important to the Business I am sure that many of you are familiar with how the information system functions. Just to explain about this software, its core functions will be to gather, organize, and analyze data.

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The main aim of ABCS is to gather data and convert them into viable info to better the organization's decision process. Effective planning of resources moving forward will be vital for ABC and its environment, i.e., external and internal (Donets, Kuchuk & Shmatkov, 2017). Since this is a computer-based system, the hardware bit will require connectivity with printers, keyboards, monitors, and other peripheral devices. It is the software that will perform the system's core functions by gathering, processing, and analyzing data. As a large firm with several employees, it is a concern that the system's connection must be made in multiple ways to achieve communication needs at the workplace. These connections should assist with handling massive traffic within the system network and achieving trails to establish how data were collected and how they are used. Such will help the organization realize solutions to new problems at the workplace (Baskerville, 2016). Since Shadow IT tends to be a common defiant factor, ABC must pay close attention to its works. Shadow IT is a technical solution that can be implemented without organization/ individual notice. Hence, it is a prerequisite for all users of the software to check on its security updates against virus and malware attacks (Abrahamsson et al., 2017). Proper management of the ABCS is crucial as it is the lung that receives the oxygen (data) to ensure organization respires. Additional functions for ABCS include coming up with a query system, data service, an analysis system, and audiovisual. With such a system, the organization can achieve better decisions. Furthermore, there is a modeling system that analyzes the system's construction and IT model as intended for business use (Davis & Yen, 2019). Data Management ABCS will immensely help with overall business planning, management control, operations control, and transaction processing. The ability for the system to deliver on the entire

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four functions and the chances of information hitches is null. The ABCS will be able to assist with data management, as well as operations planning, and decision accomplishment. Adopting such a system will be handy within short-term planning, controlling the business functions, and targeting business priorities. The EMS will be a significant driver for ABC productivity, function, and performance (Abrahamsson et al., 2017). Data Type An effective data system must remain accountable for data accuracy. Having a DSS (decision support system) is essential, considering that a decision will have to be made in the end. Hence, having the system is extremely important as it helps achieve decision and simulate data that are handy for business forecasting. Also, the TPS (Transaction Processing System) will allow for processing, receiving, storing, altering, and even deleting a transaction where need be (Davis & Yen, 2019). Furthermore, TPS achieves a database for gathering specific data and stockpiles to develop a report, e.g., invoicing, stock supply, among other essential data summaries. The ABCS is devised to gather, stock up, and process the received data in real-time to achieve the firm's genuine impression. With a robust MIS, the new system adoption is imminent and will enable the firm to retrieve data from the TPS and be depicted in graphs and charts for easy understanding and decision making (Donets, Kuchuk & Shmatkov, 2017). Storage Methods Data storage can be achieved in two significant ways, i.e., the primary storage and secondary storage. The secondary storage's purpose is to handle any other item that cannot be handled by the primary storage. The primary storage is the main memory/ RAM and will contain all necessary files and application programs that run the system software (Abrahamsson et al., 2017).

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Data Quality Data achieves multiple uses within an organization. Nonetheless, the most critical use of data within an organization is in understanding staff behavior. With data, the organization can establish the pure characteristic f their workplaces. Hence, ABC will ensure to have adequate data since the current available is unfeasible and risky (Baskerville, 2016). Data of good quality should exhibit wholeness, distinctiveness, precision, dependability, distinctiveness, and relevance. A valid data is usually at the center of organizational strategic planning and steers tactical and operational piloting of the organization's decision process. Ideal data quality correlates to enterprise propensity for the right decisions and overall success (Davis & Yen, 2019). The transition of System Functions The older systems are incomparable to the newer system. For instance, there are several inoperability inefficiencies in an older version of similar technology compared to the latest model. The bottom-line always emphasizes the system functionality, e.g., data storage capacity, processor speed, data input capabilities, etc. There are several things that a more current technology system should achieve compared to its former model. Such would include time efficiency, input method efficiencies, correcting, and editing of data, running system automated checks, and maintenance. Such capabilities should quickly help detect the red flags in a system and achieve correction promptly to render the system useful and dependable (Davis & Yen, 2019; Baskerville, 2016). Evidence of Feasibility Addressing the economic feasibility of the system to be designed will help identify the likely success for ABC by adopting the system. Efficiency and effectiveness are important for

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many organizations seeking to grow competitive within the dynamic regional and global markets (Davis & Yen, 2019). The need to have quick and precise information is an essential competitive tool within today market. Therefore, by embracing a novel system technology to manage information, ABC will benefit from the reliability and integrity of data and decisions (Baskerville, 2016). The proposed system must be able to substantiate itself as reliable and robust to efficiently handle a large workload and support an excellent decision process. Hence, by constructing new information, ABC will be seeking to exceed its consumer expectation and harmonizing the goal of the workplace (Donets, Kuchuk & Shmatkov, 2017; Abrahamsson et al., 2017).

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Abrahamsson, P., Salo, O., Ronkainen, J., & Warsta, J. (2017). Agile software development methods: Review and analysis. arXiv preprint arXiv:1709.08439. Baskerville, R. (2016). Information systems security design methods: implications for information systems development. ACM Computing Surveys (CSUR), 25(4), 375-414. Davis, W. S., & Yen, D. C. (Eds.). (2019). The information system consultant's handbook: Systems analysis and design. CRC press. Donets, V., Kuchuk, N., & Shmatkov, S. (2018). Development of software of e-learning information system synthesis modeling process....