Floreal Shampoo ( Bbarmt 2A) PDF

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group assingment floreal shampoo. the business of 5 team members...

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PBI 10202 ENGLISH FOR COMMUNICATION II MOCK MEETING SCRIPT FLOREAL SHAMPOO

BBARMT 2A

GROUP MEMBERS:

NAME

MATRIC NO.

MUHAMAD LUQMAN BIN YUSOP

055579

NOR AZRIN NAJWA BINTI ROSLY

056090

MAIZATUL ANIS ALIA BINTI MESRI

055932

NUR ALEEYA NAJWA BINTI AB GHANI

055352

MUHAMMAD HAIKAL BIN LOKMAN

055888

MAIZATUL AKMAR BINTI MOHD MARZUKI

055998

CHARACTERS DETAILS NAME

ROLE

LUQMAN

CHAIRPERSON

AKMAR

SECRETARY

ALEEYA

FINANCE MANAGER ACTIVITY

AZRIN

MANAGER

ANIS

MEDIA MANAGER HEALTHCARE

HAIKAL

MANAGER

SCRIPT CHAIRPERSON:

Good morning. Thank you everyone for coming. We are here today to discuss the anniversary company event which will be held on 12 September. All the committee members are here, right Akmar?

SECRETARY:

Everyone was present.

CHAIRPERSON:

Good. First, let’s go over the report from the last meeting which was held last week.

MEMBERS:

Yes sure.

CHAIRPERSON:

Did you have a list about the guest that we want to invite to our event?

SECRETARY:

Yes Mr. Chairperson. But Mr. Khairul and Mr. Raichard cannot attend our event because Mr. Khairul had to go to Bali for a business meeting and Mr. Raichard needed to attend a doctor’s appointment.

CHAIRPERSON:

Okay, Thank you. Are there any amendments?

AZRIN:

Yes, Mr. Chairperson. There is a mistake about the number of the guest list. There should be 80 not 60.

CHAIRPERSON:

Thank you Azrin. Akmar will make necessary corrections. Anything else?

Members:

No.

CHAIRPERSON:

If there is no other amendment, can anyone propose the minutes to be passed as a true record?

ANIS:

I propose the minutes to be passed as a true record.

ALEEYA:

I second the motion.

CHAIRPERSON:

Thank you Anis and Aleeya. Shall we move on to the matters arising? I guess everyone knows about their responsibilities.

ALEEYA:

Yes sure, Mr. Chairperson. In our last meeting on 2nd June, I had listed three options for venues to hold our event. I had contacted all three places and they are available on 12 September. But we had to choose Livina Hotel because it has a big hall and comfortable space for us to make an event. That hotel provides excellent service to the customer. Therefore we decided to book by tomorrow. What do you think about that?

CHAIRPERSON:

I think Livina Hotel is the best choice. But what do others say? is it okay to choose that hotel?

MEMBERS:

That’s how we feel too.

CHAIRPERSON:

Okay we proceed to that hotel. So, how about the guest Azrin?

AZRIN:

I had listed seventy eight names for our guests including staff members and guests from other companies.

CHAIRPERSON:

Okay, good Azrin. So what about the food ?

AZRIN:

I made a research about Livina hotel’s menu. I found many people gave good feedback about the food. So i think this hotel may be the best hotel that serves delicious and satisfying food. I saw in the menu that western food is famous. Therefore, I suggest we just proceed to the western food. What do you think?

MEMBERS:

I agree.

CHAIRPERSON:

Very well, Azrin. Is there anything else?

MEMBERS:

No,Mr Chairperson.

CHAIRPERSON:

Shall we continue with the agenda for today ?

ANIS:

Yes, Mr. Chairperson. I would like to invite you to have an appointment with Livina Hotel at 11 a.m. They invited me to look at progress for our event. And they also want to make sure that we confirm their hotel for holding an event for our company again. So, would you like to come with me tomorrow?

CHAIRPERSON:

I’m sorry Anis. I cannot go with you for the appointment because in my schedule I have an important appointment with Golden Holding’s company. Am i right Akmar?

SECRETARY:

Yes Mr. Chairperson.

CHAIRPERSON:

Perhaps, anybody who has free time can accompany Anis for the appointment.

HAIKAL:

I like to join as well.

CHAIRPERSON:

Okay, good. So, Haikal, your progress about healthcare…. is everything okay? I do not want the previous incident in the last event to be happen again

HAIKAL:

First of all i'm apologize about the incident in the previous event. because it was my fault and my carelessness. so for this upcoming event I have prepared two emergency boxes. I guess anybody including our guests may have a pain during our event. I also got a van and medical team if our guests were seriously injured. We don't know what will happen during our event. That’s why I prepared it earlier.

CHAIRPERSON:

Well done, Haikal. So, where do you get the van and medical team? I mean which hospital? and how many people are in the medical team?

HAIKAL:

I got from SARA Hospital. There are four people in the medical team and I have listed their names, identity card and phone number. I will give you the list if you want to check it.

CHAIRPERSON:

Okay, thank you Haikal. I will check the list. How much is the cost for healthcare management?

HAIKAL:

No worries Mr. Chairperson because no cost is needed for the healthcare management, SARA Hospital agreed to sponsor us.

CHAIRPERSON:

Good job Haikal. Let’s move on to media preparation. So, Anis, what about your progress?

ANIS:

I already went to the Livina Hotel once . I looked around the stage and I saw that their stage had a broken lamp so I asked the employee in that hotel to fix it before we held our event.

CHAIRPERSON:

Okay Anis. So, what else?

ANIS:

I also have to check their microphone, sound and speaker. I want to make sure that there is no problem during our event. But there is one thing that i don't have. It's a camera.

SECRETARY:

No worries Anis. I have the camera. I will give it to you soon.

ANIS:

Thank you, Akmar.

CHAIRPERSON:

Anything else that everyone wants to add?

ALEEYA:

Yes Mr. Chairperson. I suggested making a lucky draw. So that, I listed the things that I would like to buy and I also listed down all the costs.

CHAIRPERSON:

Oh yes, a lucky draw is a great idea. We can do that to have more fun. What do you think?

(All members nodded their head)

CHAIRPERSON:

Okay, good. Since we had decided on the date, venue, food and the lucky draw, you all then can proceed with other preparation of an event.

ANIS:

Mr. Chairperson, is it okay to theme a modern concept for our event?

CHAIRPERSON:

Yes sure, I think it's a good idea. What do you all think about it?

MEMBERS:

It's good we like that idea.

CHAIRPERSON:

Okay then. So Aleeya, how about the all cost of our event?

ALEEYA:

For the cost it will be RM 20,000.We also prepare three hampers for the winner at the cost RM 1,000 and five consolation and it will be cost RM 1,500. The rest of the money is for the venue and food.

CHAIRPERSON:

Okay good Aleeya. Make sure you have the copy of the list of cost and always refer to Akmar because she has recorded all about the meetings.

ALEEYA:

Alright Mr. Chairperson.

CHAIRPERSON:

Is there anything else?

SECRETARY:

Mr. Chairperson, what about the performance?

CHAIRPERSON:

Oh yes, regarding the performance. Our company will have an anniversary event. So, Akmar did you invite any singer to make a performance in our event?

SECRETARY:

Yes I did Mr. Chairperson. I had made a call to some artist’s

manager but they did not fully confirm yet. So, now did we just need to wait for the confirmation or we have another suggestion?

AZRIN:

It sounds like a great idea, but it will make our progress a little bit complicated because we don't know when they are available plus they are always busy with their job.

CHAIRPERSON:

I think there is no need to invite the singer. how about we make our own performance?.

MEMBERS

Yes, we agree with you.

CHAIRPERSON

Okay then, I hope all the staff members will take part in the performance. Akmar, can you handle this?

SECRETARY:

Alright Mr. Chairperson. I will list the suggestions for the performance. How about the concept of the performance?

CHAIRPERSON:

The concept of the performance we will discuss in the next meeting because I have an appointment with Mr. Kumar after this. Anis, could you help Akmar with the concepts on performance?

ANIS:

Sure, no problem.

CHAIRPERSON:

Shall we close the discussion for now and did you have any other business ?

ALEEYA:

Yes Mr. Chairperson. The elevator at the 3th floor was broken and we had to use the stairs to go to the 5th floor.

ANIS:

Yes. The elevator was broken yesterday.

CHAIRPERSON:

Okay I will look at this matter. I called the maintenance to fix the elevator. Thank you for noticing me. Akmar, when will we meet again?

AKMAR:

We will meet again here on 15th June to have a meeting about the performance and others at 9.00 a.m. I will send notice prior to the meeting.

CHAIRPERSON:

Okay. Anything else? Question? I guess no. Well then, thank you for the excellent progress and thanks for coming today. Will someone propose the meeting to be adjourned?

HAIKAL:

I propose the meeting to be adjourned.

CHAIRPERSON:

Seconder?

AZRIN:

I second the motion.

CHAIRPERSON:

Thank you. The meeting is adjourned. Have a nice day, everyone.

MEMBERS:

Thank you. You too Mr. Chairperson.

CHAIRPERSON:

Akmar it's already 10.20 a.m. Call Mr. Kumar told him that I will be at Coffee Cafe at 10.30 a.m.

AKMAR:

Okay I will....