Introduction to business management assignment 1 and 2 Distinction Graded PDF

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Qualification: Pearson BTEC Level 3 National Extended Diploma in Business

Managing an event

7, August 2021

Unit 4: Managing an Event Could I be an event organiser?

A: Explore the role of an event organiser

VUMIRIYA Emile Registration number ND95059

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Qualification: Pearson BTEC Level 3 National Extended Diploma in Business

Table of Contents Introduction. ........................................................................................................................................... 3 Skills of event organizers ......................................................................................................................... 4 Roles of event organiser .......................................................................................................................... 5 Skills audit ............................................................................................................................................... 7 Essay Explanation .................................................................................................................................... 8 Analysis of own skills ............................................................................................................................. 10 justification ........................................................................................................................................... 11 Conclusion............................................................................................................................................. 13

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Qualification: Pearson BTEC Level 3 National Extended Diploma in Business

Introduction. In order to have an event success fully managed, it is important to have the certain skills and abilities for it to beat the highly competitive environment. In this unit 4 managing an event assignment am going to go into the detail what kills are required for an event manager in order to be successful at organizing an event. And event managers are to plan and organise promotional, business and social events. They're responsible for running a range of events, ensuring the target audience is engaged and the message of the event is marketed properly. Events play a huge part in the success of a brand or an organization

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Qualification: Pearson BTEC Level 3 National Extended Diploma in Business

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A.P1 Explain the role and skills required to be an effective event’s organiser.

Skills of event organizers Planning passion For event planners who want to produce unforgettable events, multitasking is a must-have skill. You'll have to deal with ticket sales, event advertising, sponsorship acquisition, and day-of logistics, to name a few things. Add in the reality that you must coordinate multiple events at the same time. If you have a team, you can delegate some tasks, but it is ultimately your responsibility to ensure that nothing falls through the cracks. Organization skills Event planners are masters of organization. Some people can operate in a chaotic environment, but if you're part of a team, it's critical to rely on process and approach as a planner. This include keeping your staff up to date, sticking to deadlines, budgets, and appointments, and keeping key documents and information organized. After all, a well-executed event isn't something that happens by chance. From preparation to post-event analysis, it necessitates excellent organizational skills and meticulous attention to detail. A competent event planner can remember the tiniest of details and is always on top of things all while smiling. Interpersonal skills and communication Another essential skill for an event planner is the ability to engage and establish a rapport with people in a short amount of time. Event planners are excellent communicators who aren't afraid to speak with C-suite executives, event attendees, donors, brand sponsors, and suppliers, among others. Strong interpersonal skills are required to guarantee that everyone involved in the event knows their responsibilities and that everything runs smoothly. You must also 4|P ag e

Qualification: Pearson BTEC Level 3 National Extended Diploma in Business

have excellent writing abilities in order to deliver information with confidence, respect, and clarity. Event planners are excellent listeners, which helps them grasp their clients' requirements and desires. Problem solving With a level head, successful event planners can overcome any difficulty. Sticky notes and safety pins aren't the only things they can come up with. They can make swift decisions in the face of unforeseen obstacles while remaining cool. They can keep a crowd engaged while the keynote speaker is stalled in traffic or they can cut down on lunch queues. This event planning talent allows event planners to be flexible, adaptable, and innovative. Problem-solving ability develops over time, and if you're just getting started, concentrate on pre-event planning to iron out any hitches. Budgeting and negotiant skills If you consider yourself a good negotiator, you have a valuable event planning talent. Event planners must be able to negotiate a contract with a sponsor or secure the best bargain available when reserving a venue. Negotiating is an art form that involves a combination of planning, tact, and confidence. While juggling invoices, bids, and expenses, budgeting necessitates estimating and tracking spend. Multitasking Multitasking is a must-have event planning talent for event planners who want to create remarkable events. Ticket sales, event advertising, sponsorship acquisition, and day-of logistics are just a few of the things you'll have to tackle. Add to that the fact that you must plan many events at the same time. You can delegate some work if you have a team, but it is ultimately your responsibility to guarantee that nothing falls through the cracks.

Roles of event organiser Planning

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Qualification: Pearson BTEC Level 3 National Extended Diploma in Business

Following the employment of an event planner, it is necessary to locate and book a location that is appropriate for the sort of event, as well as negotiate on the venue. As a result, it is followed by a detailed plan of what the event will entail, including every minor detail, in order for it to operate well. There will be deadlines and numerous chores to complete in order to get everything in order and on schedule. Management The event organizer determines all of the critical decisions, such as how many people will attend and what marketing strategies will be used to attract clients to the event. They also make certain to provide the best leadership skills, which are necessary for motivating, supporting, and resolving any issues that may arise. Marketing The marketing process is critical, particularly for event organizers. He or she will have to devise the most effective marketing strategies for the event's target demographic. However, there are marketing gurus who can assist the organizer in a variety of methods to promote the event. Taking control of and keeping track of the marketing process is critical for the event organizer. Budgeting The total costs of running the entire event must be tracked and controlled by calculations, which even event organizers must be aware of. They'll have to figure out how much it will cost to run the entire event while staying within budget and making as much money as possible. However, if they miscalculate something, they may incur a loss or have their entire profit reduced. As a result, it is critical for an event organizer to have accounting and finance skills in order to successfully track and control all of these expenditures.

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Qualification: Pearson BTEC Level 3 National Extended Diploma in Business •

A.P2 investigate own skills in the form of skills audit

Skills audit skills

activity

Organization skills

time management

Set time limit to each task

Doing main tasks

assignments

Ability Improvement needed to rated action (1-10) By managing projects and people, you may 8 play the role of a successful leader. To establish a good habit and be organized, make 8 a list of the daily primary tasks and subtasks.

Research skills Online use

6

10 Library skills (reading skill)

Numeracy

handling data

Forex trade stock investigation

Using internet appropriate as the source of information and reference Going deep into Getting information more from the books

8 Keep a record of all important data 6

accounting

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Learn all accounting terms and regulation guiding accounting

Qualification: Pearson BTEC Level 3 National Extended Diploma in Business

IT (Information and Technology)

Coding websites and apps

9

Online business

8

Typing skills to improve Efficiency and speed

keyboard skills

Internet with email

Practicing the right language when writing professional emails Essay writing

Communication skills

written

Affiliate marketing and blogs

10

Presentation skills

6

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Despite the fact that English is my second language, I feel rather secure while writing creative blogs or assignments, so I can continue to develop by reading more books.

With doing more presentations can really improve my confidence to stand before the audience.

Qualification: Pearson BTEC Level 3 National Extended Diploma in Business

Essay Explanation Organizational skills: these skills are so important to an event organiser me I rate myself 8 on time management because when I have what to do it must be done, I specified time and when the time ends before the task is not finished, I perform another task one direct and I come to finish the other in free time in order to not west time. Doing main task like assignments rather that watching movies irate it 8 to 10 according to how perform it. Research skills: research skills these skills help an event manager in organizing what to talk about me it helps in making my own notes and mind backups irate 10-10 library skills because I go deep in books and I code to book writers and publishers for efficient information and the online use irate it to 6-10 because many if the tings over the internet are scams so I don’t use much time of research online. IT skills: the information skills there is the key board skills and the internet email the key board skills include the typing fast so it helps in coding websites mobile apps and doing assignment s as quick as possible so irate key board skills 9-10 and the internet with emails I send well typed emails to my subscribers using the emails and my feedback rates me 8-10. Communication skills: the communication skills, written and presentation skills according to me the written skills aim talented on easy writing skills so irate it 1010 because is in detailed paragraphs. And presentation I rate 6-10 because aim not fully confident standing before the audience and talk. Numeracy: this goes with numbers and handling accounting data and it need booking and some computer skills irate my self 8 in handling data because I keep my data safely and accounting irate myself 6 because it need some much calculations and am not fully stable in mathematics which I need an improve.

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Qualification: Pearson BTEC Level 3 National Extended Diploma in Business

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A.M1 Analyse own skills with those required by an event manager, highlighting areas for development

Analysis of own skills • Planning passion I have a skill in planning and it matches with that of an event manager and in the reality that you must coordinate multiple events at the same time. If you have a team, you can delegate some tasks, but it is ultimately your responsibility to ensure that nothing falls through the cracks. But it has some area of development to event managers where planning need time to think and have some people to help you in order to organize a best event. • Organization skills This skill includes keeping your staff up to date, sticking to deadlines, budgets, and appointments, and keeping key documents and information organized. After all, a well-executed event isn't something that happens by chance. It also need development from preparation to post-event analysis, it necessitates excellent organizational skills and meticulous attention to detail. • Interpersonal skills and communication Another essential skill for an event planner is the ability to engage and establish a rapport with people in a short amount of time. Event planners are excellent communicators who aren't afraid to speak with C-suite executives, event attendees, donors, brand sponsors, and suppliers, among others. So, its area to be developed also according the event manger should use all communicating types for all audience to understand what he/she is talking about for the event t be successful • Problem solving This skill also is in my skills and it helps planning talent allows event planners to be flexible, adaptable, and innovative. Problem-solving ability develops over 10 | P a g e

Qualification: Pearson BTEC Level 3 National Extended Diploma in Business

time, and if you're just getting started, concentrate on pre-event planning to iron out any hitches. but it must be developed where solving a problem for a person need more much knowledge supporting any side to solve that problem legally so this needs an evet manger to use laws and rules for that problem to solved.

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A.D1 Fully justify how own skills match those of an event organiser

justification IT and technical abilities are two of the most important skills I possess in order to be a successful event organizer. This is especially true when I use my Microsoft office skills to create professional PowerPoint presentations while presenting my plans and ideas to individuals or my btec class. This is a significant benefit for me since I can develop professional presentations and then deliver them with confidence and clarity. I also have Photoshop abilities from making Facebook and Instagram advertising to promote my goods as effectively as feasible. This is ideal for image editing and I have a lot of knowledge and skills in this area. Interpersonal skills They are very important for becoming an event organizer since social skills are important because they function well with communication skills while interacting with others. Leadership, inspiring others, and teamwork are all essential interpersonal qualities for organizers. In order for the orders to be carried out and followed efficiently, every event organizer's teamwork and leadership abilities are essential. Communication skills is another crucial set of talents for an event organizer, such as constant communication with a variety of people, which is why this skill is so necessary? Overall, my communication abilities are strong, and I am confident in my ability to 11 | P a g e

Qualification: Pearson BTEC Level 3 National Extended Diploma in Business

convey a message or persuade someone about anything. However, there is always room for growth, as I need to be a little clearer at times when some people in an vent don’t use or understand the same language or they have some disabilities it become difficult for them to understand what you are talking about.

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Qualification: Pearson BTEC Level 3 National Extended Diploma in Business

Conclusion By analyzing my abilities and justifying how they relate to the abilities listed on an organizer, I was able to determine my strengths and limitations. I can easily see that I possess a number of critical skills that are required to be successful in business. To be a good event organizer, I need to have strong IT, time management, organizational, communication, and interpersonal abilities. As a result of looking at these talents in the skill audit, I was able to identify areas where I might grow in order to become a stronger individual in terms of event planning

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Qualification: Pearson BTEC Level 3 National Extended Diploma in Business

Reference sheet https://www.cvent.com/en/blog/events/12-event-planning-skills-you-needsuccess

https://www.thebalance.com/successful-event-planning-skills4051976http://www.theeventexpert.co.uk/event-managementcourses/event-courses/https://www.prospects.ac.uk/jobprofiles/event-managerhttp://www.sjevents.co.uk/blog-9-what-isthe-role-of-an-event-organiser?https://blog.evvnt.com/2014/02/10qualities-show-born-event-manager

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