Sample Format-of-Investigation-Report pnp PDF

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Sample Format of Investigation ReportRepublic of the PhilippinesDepartment of the Interior and Local GovernmentPHILIPPINE NATIONAL POLICE_____MEMORANDUMFOR :FROM :SUBJECT : Investigation Report onDATE :I AUTHORITY1. Memo from that Office dated__________ re-investigation report on theabove subject.2....

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Sample Format of Investigation Report Republic of the Philippines Department of the Interior and Local Government PHILIPPINE NATIONAL POLICE ______________________________________ _______________________ MEMORANDUM FOR

:

FROM

:

SUBJECT : Investigation Report on DATE I

: AUTHORITY 1. Memo from that Office dated__________ re-investigation report on the above subject. 2. Inherent

II

MATTERS TO BE INVESTIGATED 3. To determine the surrounding circumstances of the killing of the said police officer. 4. To possibly identify the suspects that will led to their apprehension and possible prosecution

III

FACTS OF THE CASE 5. (D/T/P Occurrence and events)

IV

INVESTIGATION/FINDINGS 6. etc.

V

CONCLUSION

VI

RECOMMENDATION/DISPOSITION ____________________ Chief of Office

POLICE INVESTIGA INVESTIGATIVE TIVE REPOR REPORT T WRITING A report is defined as a story of action performed by men. In investigative report writing a police report is a chronological or step by step account of an incident that took place at a given time. A police report is an exact narration of facts discovered in the course of an investigation which serves as permanent written records for present and future use. Traditionally, police report is a narrative you have to write after completing an investigation. But actually, reports come in many different forms. Generally, they refer to a7ny documentation recorded on a departmental form, or other approved medium and maintained as a permanent record. Uses and Purposes of Reports: Police reports are written at the scene of many events and as a result, used for a wide variety of reasons. To wit; 1. Criminal Investigations 2. Newspapers and the Media 3. Reference Materials 4. Statistical Data for Crime analysis 5. Documentation 6. Officer’s Evaluation 7. Statistical reporting Two Gener General al T Types ypes of P Police olice R Reports: eports: 1. Basic or informal report – this account deals with the ordinary, miscellaneous, usual, memorandum, letter, or form accomplished by any member of a unit, section bureau or division within a department in accordance with prescribed regulation. Usually, this report contains the following items:  The heading or the letterhead of the organization, office or section where the writer is assigned.  The person or office to whom it is address or submitted.  The text proper.  The name of the writer or the source of the report. 2. Investigative or Formal report – This covers an exact and exhaustive narration of facts. This report may be classified as Initial or Advance Report, Progress or Follow-up Report and Final or Closing Report. A. Initial or Advance Report – it is an advance account regarding a new case assigned to an investigator. It is written and submitted without delay after having conducted the initial investigation of the case. B. Progress or Follow-Up Report – it contains the result of the follow-up investigation of a recent case. It is accomplished whenever any development relevant to the case is discovered. It serves as a gauge or yardstick for the detective’s efficiency. C. Final or Closing Report – it is comprehensive narration of facts and details based on a thorough inquiry of the case by the detective who initially started the investigation covering all the facts and circumstances surrounding the case. It

forms a clear picture of the crime committed in the minds of the readers for prosecutorial and judicial actions. This final or closing report is undertaken whenever the case is solved and considered as closed, signifying that the offender has been arrested, the evidence against him is complete to warrant prosecution, and witnesses are located to testify for the trial. Qualities of a good report: All police reports must contain certain qualities which can be categorized as follows: Accuracy – precision is one of the essential qualities of report writing. Literally it means exact conformity to the facts and free from errors. Being accurate is being exacting. All facts must be objectively verified. The identification of facts is imperative to establish the corpus delicti or body of the crime in your report. You must restrict your report to the facts of the incident as you saw them or as victims and witnessed perceived and reported to you. You must accurately report the conditions of the scene as you have found them. An investigator is a fact finder. Therefore, all the contents of his report must be based on facts – facts which are known through the use of any or all of his five senses. Consequently, the marshals of investigators as to who, what, where, why, when and how must be satisfied. Brevity – It refers to conciseness of expression. It is also a means of checking the development of your own ideas and the accuracy of your expression. It also means saying much in fewer words as possible. Conciseness relates to the elimination of unnecessary words. Suggestion to help you write concise reports include using active voice, avoiding wordiness, eliminating unnecessary prepositional phrases, and using ordinary and commonly understood words. Most sentences in police reports are 12 to 15 words. Clarity – it means plain, precision and clearness. The format and language used in police reports must be simple and direct as possible. In addition to the ABCs of investigative report writing, the following must be considered to create a good police report:  The report should be factual. It may be considered as factual when all the details and information are based on the five senses of man. The simplest words constructed in declarative and short sentences using the third person are all that is necessary.  The report must be complete. It must contain all the facts and essential information revealed during the investigation.  The report should be specific. Police reports should be definite, detailed and particular.  The report should be fair and objective. The report must show all the angles and sides of the event. Emotion, opinion and personal prejudice should always be avoided.  The report should be up to date. The report must be submitted on time without delay and should contain current details....