SSPS Internships-Subject Guide-SEM 1 2021 PDF

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THE UNIVERSITY OF MELBOURNE SCHOOL OF SOCIAL AND POLITICAL SCIENCES FACULTY OF ARTS

Subject Guide for SSPS Internships (POLS30003, SOCI30005, POLS90009, SOCI90013, PPMN90039, CRIM90030/CRIM90031)

SEMESTER 1, 2021

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Part One: About the Subject Teaching and admin staff Email protocol SSPS Internships Community (Canvas LMS) Enrolment process and placement dates Subject overview and objectives Suggested readings Mode of delivery and seminars Part Two: Host Organisation Role of internship host organisations Useful sites for starting your search for a host organisation Previous host organisation list Part Three: The Internship Process Identifying a host organisation Preparing for interview Terms of Reference (ToR) Approval and confirmation of a placement Risk assessment forms (P1 and P2) Travel insurance Letter of Agreement with the host organisation (i.e. VPLA) Fair Work Act and University’s Placement and Volunteering Policy Part Four: Subject Requirements and Assessments Overview of assessments Hurdle requirements (teaching sessions, progress report & supervisor assessment form) Assessment submission guides Assessment details and criteria (Reflective essay, portfolio and research report) Ethics guidelines for primary research Past examiners’ feedback Part Five: Faculty and SSPS Academic Programs Policies and Procedures SSPS Grading systems Extension policy Late submission policy Special Consideration and Academic Adjustment Plan Academic Integrity

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Part One: About the Subject Teaching Staff Subject Coordinator: Ali Reza Yunespour Office: Room W402, John Medley Building Phone: +61 3 8344 5054 Email: [email protected] Consultation hours: By appointment Note: Subject coordinator is responsible for all academic aspects of the internship subject including the terms of reference of your internship, teaching of seminars and any questions about the assessment tasks or deadlines, etc. SSPS Work Integrated Learning (WIL) Team Please contact the WIL team for all enrolment enquiries- application outcomes, insurance, placement agreement letter, paid internship policy, and etc on [email protected] Student Email Protocol Please use your University email account when contacting theUniversity staff and your host organisation. In all email communications with the subject coordinator, please write your subject code followed by a brief description of your enquiry (e.g. POLS90009-request for an appointment). SSPS Internships Community Please use your university student account (username and password) to access the shared SSPS Internships Community on LMS (https://lms.unimelb.edu.au/canvas). It is the primary source of information for all SSPS internship subjects including the subject guide, finding a placement and enrolment process, seminar timetables and PowerPoints and examples of previous assessments and etc. It is your responsibility to regularly check the SSPS Internships Community for subject announcements, internship opportunities and updates. Enrolment Process and Placement Dates Students are required to submit their application forms by 31 October 2020 (Round 1) or 31 January 2021 (Round 2) for enrolment in Semester 1, 2021. The WIL Team will assess student eligibility requirements and will email detailed instructions to successful applicants about how to enrol in their respective subject. It is a requirement that you complete the WIL Pre-Placement Module (https://unimelb.libguides.com/c.php?g=911244&p=6563516) before you can enrol yourself in the subject. By the end of the Module, you will be able to: • • • • •

Identify common workplace health and safety (OHS) issues; Be able to source workplace compliance information in Victoria and understand how this relates to internships; Define appropriate workplace behaviours and professional conduct; Identify sources of support should you experience discrimination in the workplace; Understand your privacy and confidentiality obligations; Have a basic understanding of additional risks and considerations associated with field placements. 3

You may find the Useful Sites and List of potential host organisations helpful for how to find a placement (pages 8-10 of this Subject Guide). Please also follow the instructions in this Subject Guide (pages 11-14) for how to identify, approve and confirm your placement. Of course, you can find an internship and complete all or some of your placement hours in the Summer break (in a physical office or remotely). In this case, the Subject Coordinator will give you a due date for your Progress Report during your pre-placement induction. The due date for your written assessments (Portfolio/Report and Reflective Essay) will remain the same as per this subject guide. We require all students to have a confirmed placement by no later than Friday 12 March 2021 to remain enrolled in your respective internship subject. If you’re intending to graduate this semester, you should complete your placement hours and submit all your written assessments by the default assessment due date in this subject guide. If you’re NOT intending to graduate this semester, you can complete some of your placement hours after the examination period in late June/July (you still should have a confirmed placement by 12 March).

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Subject Overview Please click on your relevant subject code to access the Handbook and familiarise yourself with the specific objectives and learning outcomes of your subject: SOCI30005, POLS30003, PPMN90039, POLS90009, SOCI90013, CRIM90030/CRIM90031. All internships are 25 credit-points subjects. These subjects offer students the opportunity to work under the guidance of an academic staff member and under the supervision of a host organisation. It is an invaluable help in the transition to the (new) workplace and/ or a chance to develop deeper appreciation of workplace related knowledge and skills. Students can complete their placement hours before, during and after the normal semester weeks. Students are expected to attend two induction and teaching seminars; complete at least 200 contact hours in a host organisation; and write a reflective essay and submit a research report or portfolio for examination. Unlike the other internship subjects, Criminology Internship (CRIM90030 and CRIM90031) runes over two consecutive semesters. Subject objectives On successful completion of your subject, you will have: • an understanding of the organisation in which you are placed and of its policy making responsibilities, approaches and context; • developed analytic, research, interviewing and report-writing skills; • practical skills enabling the provision of consultancy-type research services; and; • high level interpersonal skills developed through interaction with a range of people in and connected with their placement. Suggested readings There is no set reading for the SSPS Internship Subjects. Depending on your internship tasks, you may be required to do research and find suitable readings to suit the specific purpose of your placements. Even if the Host organisation does not want you to quote or research the evidence, you are still expected to be aware of it and show that you are familiar with it. On Research Methods, I highly recommend Sage Method booklets and Michael Crotty’s The Foundation of Social Research as introduction. You may also find the following resources and books useful: Archee, R., Gurney, M. & Mohan, T. (2013), Communicating as professionals, South Melbourne, Cengage Learning. Carroll, J. (2012), Effective time management: Strike the right balance, UK: Easy Steps Ltd. McKenzie, S. (2013), Mindfulness at work: How to avoid stress, achieve more and enjoy life, Australia: Exisle Publishing. Patton, M.Q. (2015), Qualitative research and evaluation methods (eds), Thousand Oaks, CA, US: Sage Publications. Williams, J.M.G & Penman, D. (2013), Mindfulness: A practical guide to finding peace in a frantic world, London: Hachette Digital.

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Please also check SSPS Internships Community for further suggested readings on various professional writings, evidence-based policy making, oral presentations, SWOT analysis and working from home. Mode of delivery and seminars There are two zoom sessions for undergraduate and graduate students in Semester 1, 2021 (details and timetables below). However, please contact the Subject Coordinator for a pre-placement induction if your placement commences before the first week of the semester. CRIM90031 students are not required to attend the following Zoom sessions as they have completed their induction in Semester 2, 2020.

Teaching Seminars No Seminar 1

Seminar 2

Date and Time Graduate induction seminar (POLS90009/SOCI90013/ PPMN90039/CRIM90030) 4 March 2021 from 01:00-03:00pm (2 hours)

Location Zoom Session ID: 82752968196

Undergraduate induction seminar (POLS30003 and SOCI30005) 4 March 2021 from 3:00-5:00pm (2 hour)

Zoom Session ID: 83363187417

Password: 084715

Password: 715847

Zoom Session ID: Graduate Catch-Up 82758507030 Seminar (POLS90009/SOCI90013/ PPMN90039/CRIM90030) Password: 940074 22 April 2021 from 1:00-3:00pm (2 hours) Undergraduate Catch-Up Seminar (POLS30003 and SOCI30005) 22 April 2021 from 3:00-5:00pm (2 hour)

Zoom Session ID: 82954751012

Learning Objective Introduction and pre-placement induction: This session is designed to help you get to know each other and to learn the main objectives of your internship course (i.e. what the course offers and what you expect to learn from your internship experience?). An overview of the assessment process and unique aspects thereof will be presented. Also, we will provide more details about how to succeed in your internship subject. We will look at a few examples of previous Terms of Reference (ToRs) and it would be helpful if you bring a draft of your main duties and expected deliverable tasks. We will also discuss the employability table. Written Assessments: By this time, most of you should have completed some hours of your placements and should have a good understanding of your ToRs. We will present and analyse previous examples of Reflective Essay and Report/Portfolio in this session. Prepare for writing your draft works. View examples of previous assignments to come with your question to class.

Password: 251544

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Part Two: Host Organisation Host Organisations are the backbone of an internship program and reflect a relationship of mutual exchange and collaboration between them and the University of Melbourne. On a more routine basis, one of the most important roles of the host organisation as of agreeing to accept an intern is to identify a position description (or terms of reference) and nominate an individual staff member to serve as a supervisor and mentor for the duration of the placement and who will also be responsible for completing the Host Supervisor Assessment of the Intern’s Performance, a hurdle component of assessment without which students do not meet the requirements of the subject. Host Supervisor Role The role of the host supervisor is vital, providing feedback, monitoring and assistance to the intern throughout the internship. The nominated supervisor is the primary point of contact for both the student and internship coordinator. It is expected that the student and host supervisor will have the preliminary discussions about the terms of reference, but it is ultimately the role of the internship coordinator to approve the placement. The terms of reference should in the ideal contribute to the priorities of the host organisation and need to further reflect an appreciation of the appropriateness of tasks assigned relative to the overall level of skill and knowledge of the student. Further, the university needs to be satisfied that there is adequate support and resources available to the intern to enable them to carry out the tasks assigned to them both in a safe and supportive environment and within the specified time frame of the placement. All students who undertake study or other activities off-campus as part of their studies are covered by university insurance. Moreover, some host organisations may require interns to sign a Code of Conduct and a confidentiality agreement. As students of the university students are obligated to abide by ethical codes of conduct; commit to completing all tasks assigned in a satisfactory manner and to communicate with both the host supervisor and the internship coordinator any changes or potential impediments to timely completion of all reports and tasks. It is important to note that students who have approval to enrol in an internship have also gone through a rigorous process of induction and compliance with requirements for off- campus study and travel. Likewise, we gratefully acknowledge host organisations that provide induction to the interns and in cases where this may not be possible we ask that the student is made aware of theorganisation’s relevant work policies, such as for example in relation to gender, sexual harassment, etc. Responsibilities of Host Organisation Host Organisations, in entering a partnership or collaborative relationship with the University of Melbourne are responsible for providing a safe and secure environment for the intern as would be expected of a standard worker. Further, though students undertaking an internship are independent and capable of self-management to a vast degree, regular monitoring and communication with the host supervisor is vital for their ability to contribute productively to the organisation. The Host Supervisor is also the first point of contact if the intern finds themselves in difficulty or requires further guidance. 7

Useful sites for starting your search for a host organisation To explore potential host organisations, you can go through search engines. A useful starting point is the following sites: Government https://www.apsjobs.gov.au https://jobs.careers.vic.gov.au http://www.mav.asn.au Community & not-for-profit sector Ethical Jobs: http://www.ethicaljobs.com.au/ Youth Central: https://www.youthcentral.vic.gov.au/jobs-and-careers/volunteering-and-workexperience/volunteering/organisations-that-accept-volunteers Our Community’s Good Jobs– an employment placement platform for the not-for- profit and community sectors where you can find fair and ethical internships WorldWide NGO Directory: http://www.wango.org/resources.aspx?section=ngodir&sub=region®ionID=35&col=cc3300 Directory of Development Organisations: http://www.oecd.org/dev/pgd/directoryofdevelopmentorganizations.htm Pacific Development Directory: www.dev-zone.org/pdd/index.php UN Directory General UN internship applications: http://www.un.org/dpi/ngosection/asp/form.asp UNESCAP: http://www.unescap.org/jobs/internships-faq UNICEF: http://www.unicef.org/about/employ/index_internship.html World Bank Internships: https://www-worldbankorg.ezp.lib.unimelb.edu.au/en/about/careers/programs-and-internships/internship China: http://www.chinadevelopmentbrief.cn/directory/ India: http://www.ngosindia.com/ AND http://www.delhi.ngosindia.com/ UN Jobs: http://unjobs.org/ Relief Web for UN information re agencies, organisations: http://www.reliefweb.int/rw/dbc.nsf/doc100?OpenForm DevNet jobs also advertise internships: http://www.devnetjobs.org/ Job sites that are more specifically focused, such as, on microfinance : http://www.microfinancegateway.org/p/site/m/jobs/

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Using your networks and university resources You can also locate possible organisations by doing a broader search of the internet, talking to people, including your lecturers and tutors, and using the resources available on the Careers & Employment website and Careers Online: https://careers.unimelb.edu.au/home or non-profit community and non-governmentorganisations. The SSPS WIL Team have provided additional resources to help you with finding a placement on SSPS Internships Community. They will also post internship opportunities there throughout the semester. Please also look at the following list of host organisations where students have previously completed their placements.

Previous Host Organisations This list is a general guide for organisations that have previously hosted our internship students. The WIL Team will provide the contact details of host organisations ONLY to students who complete the eligibility requirements for their chosen internship subjects. Please also apply for organisations that are not included in this list. ABC Action on Disability within Ethnic Communities ACTU Alcohol and Drug Foundation Alliance for Gambling Reform Anglican Overseas Aid Asia Institute Asialink Business Australia Arab Chamber of Commerce and Industry Australia India Institute Australia-Indonesia Partnership for Justice Australian Brain Alliance Australian Federation of Disability Organisations Australian Korean Welfare Association Australian Red Cross Society Befriend a Child in Detention Benevolence Family Big Hands Australia Biofilta British Consulate General Melbourne Brotherhood of St Laurence Bureau of Meteorology Business for Development Carers Victoria Caritas Carlton Connect

Gavi, the Vaccine Alliance Gender and Women's Studies Research Centre, Kadir Has University Gender Equity Victoria Global Reconciliation Humanitarian Advisory Group Inspector General for Emergency Management International Campaign to Abolish Nuclear Weapons International Detention Coalition International Women's Development Agency Jesuit Social Services Jewish Care Koori Justice Unit Kopernik KPMG Merri Health Migrant Information Centre National Coronial Information System National Transport Commission New Zealand Consulate-General Melbourne Nossal Institute for Global Health OECD Office of Rep. James Clyburn, US Congress OurSay Penington Institute Peter McMullin Centre on Statelessness Pollinate Energy

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Castan Centre for Human Rights Law Centre for Disability Employment Research and Practice Centre for Excellence in Child and Family Welfare Centre for Mental Health, Melbourne School of Population and Global Health Centre for Policy Development CERES Global China Matters Chris Crewther MP COAG Education Council Secretariat cohealth Collabforge Commercial Passenger Vehicles Victoria Consulate General of Sri Lanka Melbourne Consulate-General of Japan Cox Inall Change CSIRO Dandolo Partners David Southwick MP Department of Economic Development, Jobs, Transport and Resources Department of Education and Training Department of Health and Human Services Department of Justice and Community Safety Department of Justice and Regulation EMILY's List Australia Environment Victoria Ethnic Communities’ Council of Victoria European Union Centre on Shared Complex Challenges Federation of Indian Chambers of Commerce and Industry Fitzroy Legal Service Foundation House Friends of the Earth

Reconciliation Australia Reconciliation Victoria Refugee Legal Refugee Migrant Children's Centre Safer Care Victoria Scope Shifra Sustainable Campus The Australian Jewish News The Conversation The New York Times The newDemocracy Foundation The Reputation Group The SWARM Project The University of Melbourne UNESCO Headquarters United Nations University College London Vica Bayley's Office VicDeaf Victoria Police Victorian Aboriginal Community Controlled Health Organisation Victorian Auditor General's Office Victorian Electoral Commission Victorian Small Business Commission Victorian Treaty Advancement Commission (VTAC) Whydev.org Windows Communication for Change Women's Legal Service Victoria YGAP YMCA Victoria

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Part Three: The Internship Process

Step 1: Identifying a Host Organisation Students are responsible for identifying a host organisation and managing the preliminary discussions about the nature of tasks/ contribution, timeframe and work arrangements with them. The overall pre-internship process may take some time and thus it is important to make a timeline for identifying a host organisation, the dates that you would be available for a placement and how these are man...