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FACULTY OF INFORMATION MANAGEMENT BACHELOR OF INFORMATION SCIENCE (HONS) INFORMATION SYSTEM MANAGEMENT (IM245)

IML554 COMPUTERIZED INFORMATION MANAGEMENT

PREPARED BY: MUHAMMAD NOR SAHAZWAN BIN SAHABUDDIN (2019455356)

PREPARED FOR: MADAM KASMARINI BAHARUDDIN

GROUP: IML 554 ELEK A

DATE OF SUBMISSION: 22TH MAY 2020

COMPUTERIZED INFORMATION MANAGEMENT (IML554)

VIRTUAL LIBRARY VISIT (UTEM)

INDIVIDUAL ASSIGNMENT: VIRTUAL LIBRARY VISIT (LAMAN HIKMAH LIBRARY, UTeM)

PREPARED BY: MUHAMMAD NOR SAHAZWAN BIN SAHABUDDIN (2019455356)

PREPARED FOR: MADAM KASMARINI BAHARUDDIN

FACULTY OF INFORMATION MANAGEMENT INFORMATION SYSTEM MANAGEMENT (IM245) UNIVERSITI TEKNOLOGI MARA PUNCAK PERDANA

SUBMISSION DATE: 22TH MAY 2020

COMPUTERIZED INFORMATION MANAGEMENT (IML554)

VIRTUAL LIBRARY VISIT (UTEM)

AKNOWLEDGEMENT

First and foremost, praise and thanks to Allah S.W.T, the Almighty, for His showers of blessings throughout my work to complete this task successfully. In performing my assignment, I had to take the help and guideline of some respected person, who deserve my sincere gratitude. The completion of this assignment gives me much pleasure. I would like to show my gratitude to Madam Kasmarini Baharuddin for giving me a good guideline for assignment throughout the consultations in class. I would also like to expand my deepest gratitude to all those who have directly and indirectly guided me in writing this assignment. Many people, especially my classmates, have made valuable comment and suggestions on this assignment which gave me an inspiration to improve my assignment. I thank all the people for their help directly and indirectly to complete my assignment.

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TABLE OF CONTENTS NO

CONTENTS

PAGES

i.

ACKNOWLEDGEMENT

i

1.

INTRODUCTION TO THE LAMAN HIKMAH LIBRARY

1-3

2.

BACKGROUND OF LAMAN HIKMAH LIBRARY

3-5

VISION MISSION OBJECTIVE ORGANIZATION STRUCTURE OF LAMAN HIKMAH LIBRARAY 3.

ANALYSIS OF LAMAN HIKMAH LIBRARY

6 - 11

SERVICE OFFERED BY LAMAN HIKMAH LIBRARY 4.

REFERENCE

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1.0 INTRODUCTION TO THE LAMAN HIKMAH LIBRARY Universiti Teknikal Malaysia Melaka (UTeM) was established as a result of the re-branding of Kolej Universiti Teknikal Kebangsaan Malaysia (KUTKM) Section 8 of the University and College University Act 1971 (Act 30) under the Universiti Teknikal Malaysia Melaka Enactment (Pemerbadanan 2007), which was gazette as P.U. (A) 45/2007 on 1 February 2007. The UTeM Library has been in operation since 10 June 2001, serving 348 pioneer students at the Temporary Campus in Taman Tasik Utama, Ayer Keroh, Melaka. On 5 September 2005, Laman Hikmah Library was relocated from the Temporary Campus to the Industrial Campus, which began its operation on 12 September 2005. With an area of 2,229 square meters, Laman Hikmah Library could accommodate approximately 400 users. Moreover, the Main Laman Hikmah Library (432 square meters), provides a seating capacity of 120 users which caters to the needs of students from both the Faculty of Electrical Engineering (FKE) and the Faculty of Electronics and Computer Engineering (FKEKK).

Figure 1: FKEKK Library in 2008

Figure 2: Interior of FKEKK Library in 2008

Laman Hikmah Library has also opened a branch in the City Campus, Jalan Hang Tuah, Melaka, on 1 October 2007, to provide reference facilities for the post graduate students at the Institute of Technology Management and Entrepreneurship (IPTK) as well as the University. On 8 July 2009, Laman Hikmah Library moved its location from the Industrial Campus to a new building at the Main Campus, Durian Tunggal. It started its operation on 29 September 2009. It was closed on 16 January 2019 and merged with Technology Campus library. 1

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Laman Hikmah Library at the Main Campus (10,063.68 square meters) provides a seating capacity of 500 users at any one time. The Industrial Campus Library was closed on 3 September 2009. On 21 April 2011, Laman Hikmah Library opened a branch at the Industrial Campus, Hang Tuah Jaya, Melaka to provide reference facilities for the students from both the Faculty of Mechanical (FKM) and Faculty of Technology Engineering (FTK). With an area of 2,229 square meters, Laman Hikmah Library can accommodate approximately 400 users.

Figure 3: Technology Campus Library

Laman Hikmah Library has a total collection of more than 115,000 titles including 13 subscribed database titles which includes engineering materials related to the core areas of Electrical Engineering, Electronics and Computer Engineering, Mechanical Engineering, Manufacturing Engineering , Engineering Technology, Information & Communication Technology and Technology Management & Technopreneurship. In addition, there are also collections of other scientific fields such as Physics, Chemistry and Mathematics, as well as general readings.

In order to suit with user needs, library provides services such as Online Renewal, Inter Library Loan, User Education Programed, Library Exhibition, User Advisory Desk, Order n Collect and many more. To support research activities, we also provide Information Packaging and Research Appointment services in line to serve the 2

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University. Other than services, we have many facilities such as discussion rooms, viewing rooms, carrel rooms, iPad, hover board and etc. We also offer room and area for rental to University and public.

Figure 4: Main Campus Library

They also concerned with Millennials and Y Generations by our new concept which are more leisure, interactive and conducive for user to optimal use of the library as a meeting place and as a second home. In future, Laman Hikmah Library will become a pioneer among academic Library which open 24 hours to user at Level 1.

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2.0 BACKGROUND OF LAMAN HIKMAH LIBRARY

2.1 VISION

To be a renowned, comprehensive and competitive centre for information in technical fields. 2.2 MISSION

To provide excellent information resources and references, as well as to deliver quality services using the latest technology in tandem with the vision and mission of the university.

2.3 OBJECTIVE

 To cater the information needs of the University by providing resources which fulfill the teaching, learning, research and consultancy requirements.  To deliver and promote information services to the clients.  To enhance the efficiency of knowledge and information sharing with the clients.  To inculcate the culture of knowledge in UTeM, as well as its neighbourhood in order to reflect a knowledgeable community.  To develop creative and innovative professionals with integrity in tandem with the mission of UTeM.

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2.5 ORGANIZATION CHART OF LAMAN HIKMAH LIBRARY MOHD ISA BIN MOHD DOM KETUA PEGAWAI MAKLUMAT (VU7)

AZMAN HJ AYUP TIMBALAN KETUA PERPUSTAKAAN (S52) NOR SYAHIDAH SETIAUSAHA PEJABAT (N29)

BAHAGIAN PENTADBIRAN & KEWANGAN

KETUA PENTADBIRAN & KEWANGAN SUHADAWATI AHMAD PENOLONG PENTADBIRAN (N41) UNIT PENTADBIRAN

UNIT KEWANGAN

KETUA UNIT PENGURUSAN STRATEGIK & DASAR KUALITI FAUZIAH HASSAN PERPUSTAKAWAN KANAN (S44)

UNIT MONOGRAF

BAHAGIAN PEMBANGUNAN SUMBER

BAHAGIAN PERKHIDMATAN MAKLUMAT

ARMAN MOHAMMAD TIMBALAN KETUA PERPUSTAKAWAN (S48)

SITI SLUWA JAMAL TIMBALAN KETUA PERPUSTAKAWAN (S48)

KETUA SEKSYEN PEMBANGUNAN KOLEKSI MOHD MAWARDI PUSTAKAWAN KANAN (S44)

KETUA SEKSYEN RUJUKAN RASIDA ABU BAKAR PUSTAKAWAN KANAN (S44)

KETUA SEKSYEN REPOSITORI UNIVERSITI NURUL AKMAR MAHET PUSTAKAWAN KANAN (S44)

UNIT SUMBER ELEKTRONIK

KETUA SEKSYEN AUTOMASI MAHADIR CHE ALI PUSTAKAWAN KANAN (S44)

UNIT KOLEKSI UTEM, HADIAH & PERTUKARAN

UNIT SISTEM & APLIKASI PERPUSTAKAAN

UNIT DIGITAL UNIT MEMORI KORPORAT

UNIT PERKHIDMATAN PELANGGAN

UNIT PROMOSI

UNIT BANTUAN PENYELIDIKAN

KETUA SEKSYEN SIRKULASI HARULRIZAM PUSTAKAWAN KANAN (S44)

UNIT SIRKULASI

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3.0 ANALSIS OF LAMAN HIKMAH LIBRARY 3.1 SERVICE OFFERED BY LAMAN HIKMAH LIBRARY

A. CIRCULATION SERVICES Borrowing Only individuals registered with the Library may borrow books. Books can be borrowed at the Circulation Counter or Self-check Machine. Borrowers will be given a slip for reference. Borrowers are encouraged to view their borrowing transactions online.The borrowing of all Media Resources like cassette video, cassette audio, slades and digital sources like video CD, CD-ROM, diskette and DVD should be done at the Circulation Counter. Returning Library materials borrowed must be returned to the Circulation Counter or by book drop which is available 24/7 before the due date. Fines will be imposed for items that are overdue. Students should return all library materials when they withdraw, discontinue, defer or graduate from the university programme. Reminder/Overdue notice Reminders will be sent to staff only.  

Overdue reminder notice will be sent to staff one week before the due date. After one week of the due date, the first reminder notice will be made and 1 week grace period will be given. Fines will not be imposed during this period.



The second reminder notice will be issued one week after the first notice, and fines will be imposed.



The last reminder notice (third) will be issued two weeks after the second notice, and fines will be calculated accordingly.

Renewal Books can be renewed two (2) times only. Renewal can be done at the Circulation Counter or through online and should be done before the due date. Library materials which have been borrowed may be renewed provided that they 6

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have not been reserved by another user and have not had any over due date or fines. Reservation Only on loan books may be reserved. Reservations can be made at the Circulation Counter or through online. Reservation notice will be posted on the notice board. Materials reserved will be kept for one week only. The failure to collect will result in the materials being returned to the stacks. Lost or damaged Items If a material is lost or damaged, an immediate report should be made to the Circulation Counter to enable appropriate action. A grace period of two weeks will be given to borrowers to search/replace the materials. If the items are still missing, the borrower should replace the items in one of the following three (3) ways including overdue fines (if imposed). 

Replace the book: the latest edition;



Pay the current cost together with RM25 service cost;



If the cost of the old item could not be determined, locally published materials will be charged RM40 and imported materials RM150 in addition to the service cost of RM25.

B. REFERENCE SERVICES User Education Program (PPP) The objective of this program is to teach the library skills to users, and how to use the services provided by this library. This program is highly recommended for new and final year students. The class will be conducted by librarians following a fixed schedule or upon request. Inter-Library Loan Service (ILL Service) Its implementation is to serve new reference materials in that particular IPTA/IPTS. In order to process the applications, users are required to fill in the forms of the inter-library loan which can be obtained from the reader advisory

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desk or circulation counter. The status of the applications will be notified through e-mail or phone. Computer for Internet and work-related purposes Library also provide computer for user who want to surf the internet or doing their assignments provided in media area. Online Databases Service Various databases either local or international can be accessed via: I. Online Databases o

Local

o

Oversea

II. Internal Resources o

Past Examination Papers

o

Newspaper Cuttings

o

Seminar Papers

All the above databases can be accessed by library users through the library website. Exhibition on current information The exhibits aim to provide knowledge and awareness on the recent and updated information from time to time. New Material Corner New materials will be exhibited on a continuous basis and the materials can be borrowed through the standard practice of a borrowing process. A synopsis of each new material is to be exhibited on the library notice board. Viewing Activities Only academic, documentary programmes and news are allowed. This activity includes selected television programmes, Astro and multimedia materials 8

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available in the Library collection. Selected videos viewing programmes are scheduled monthly at the library. Lectures or student can request to view the programming schedule. C. LIBRARY AUTOMATION Background of Automation Section The Automation Section is a section under the Digital Services Division (BPD) which is one of the most important parts of Library management towards digitization. This section comprises the Library System & Applications Unit and the Web & Multimedia Unit.

In addition, this Section is also responsible for ensuring that the Integrated Library Management System (KOHA), ICT equipment, portals, systems & internal applications, EZproxy servers and computer networks work properly.

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The main objectives of the Automation Section are as follows: 1. Ensure Integrated Library Management System works well for users. 2. Ensure the library has applications and hardware that meets current needs. 3. Ensure that library staff are knowledgeable in using library systems and applications. System Used by UTeM The Integrated Library Management System Library page (PLH) has been using the KOHA system since 2019. It is an open source Integrated Library Management System. The system has been developed in accordance with library protocols and standards such as MARC 21, UNIMARC, Z39.50, SRU / SW, SIP2, SIP / NCIP to ensure that it is compatible, functional and integrable with other systems used. The system is still adaptable and builds the expertise of the staff to optimize it. Challenges and Opportunities of Library Automation. CHALLENGES

OPPORTUNITIES

 There is no expertise in the IT field

 Technology used in conjunction

especially in Library & Web &

with the latest technology used

Multimedia Applications & Systems

by the majority of other Public

to handle more complex systems. It

University libraries.

still involves expertise from the system providers and the UTeM Knowledge

and

Communication

Services Center (PPPK).  Installation, training, bibliographic

 Trained

staff

can

contribute

data migration, user data migration,

expertise to the surrounding

RFID integration and maintenance

community.

are

performed

by

designated

suppliers.

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 As this software is open source

 Data integration from multiple

software, there are limitations to

providers / institutions can be as

meet the needs of the library / unit.

simple as uploading thesis data in

Malaysian

(MyTO).

Current Technology Used by UTeM Library 1. RFID a) RFID Staff Station b) Self-check Machine c) Book-drop Half Height Machine d) Security Gate e) Flap Barrier Gate 2. In-House Application Systems a) KOHA PLH apps b) KOHA Dashboard c) Bookshelf Navigator d) Room Navigator e) Ask a Librarian

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Theses

Online

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REFERENCE Laman Hikmah Library UTeM. (2019). Retrieved from http://library.utem.edu.my/ms/

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