Another Staff Meeting Case Study (2020-07-10) PDF

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Leadership - Supervisory Management...

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ANOTHER STAFF MEETING CASE STUDY Jim Mclin’s Evaluation: Planning/Scheduling  No set agenda  Sporadic meeting scheduling

Time Management - time and priority management skills can boost productivity and efficiency.  Late arrival to a meeting he organised (poor Time management)  Not respectful of the other staff member’s time  Don’t know what is urgent and what is important (red tape program vs VIP program/other task assigned previously)  “Red tape” isn’t clearly defined Leadership style - leadership skills help bring accountability to their teams by creating a supportive and motivating work environment.  Dictatorship/authoritative style (not open to discussions from staff)  Dismissive not open to feedback  Embarrass\belittle June because she questioned his objective  Lack professionalism  Unclear  objective (re meeting “red tape program”) What could be done differently to make it more productive? 

Create a set schedule for meetings with an agenda that is sent in advance so that staff can adequately prepare for each topic.

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Allot time segments time for agenda items with a degree of flexibility if an urgent issue arise

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Create action items for each person with timelines

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Influence staff to hold meeting amongst themselves and come up one collaborative effort

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Delegate duties to subordinates e.g. June could investigate/manage the VIP Program and report findings to Jim for further review/action

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Training for Jim (Supervisory training with emphasis on time management & communications)

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Brainstorm ideas about problems, with staff to garner a solution rather than have them give answers separately

Agenda example: MEETING AGENDA Objective: Red Tape program Date: July 10th 2020 Time: 3:30 pm - 4:00 pm Timekeeper:Ruby Bronstein Attendees: June Hanks,Rudy Bronstein

Agenda Items: 1. 2.

Minutes of previous meeting. Business arising from previous minutes.  Insert known items 3. Reports ( Howard Project) 3. VIP Service Program 3. Red Tape 3. General Business 3. Ideas & suggestions  For discussion at the next meeting  Date,time,location 8. Meeting Close

Location: Meeting Room Facilitator: Jim Mclin...