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B1 Needs Analysis and Requirements Specification 48240 DESIGN & INNOVATION FUNDAMENTALS

Group 7: 97116457 Arusha Bhowmik 98105164 Chelsea Ly 11731039 Edric Mendoza 12545707 Mariam Alnuaimy

Tutor: Dr. Frank Jiang Autumn Semester 2016 University of Technology

Contents 1. Part One: Needs Analysis .............................................................................................................................. 1 1.1 Statement of Customer needs: ................................................................................................................ 1 1.2 Statement of Other stakeholder needs .................................................................................................. 1 1.3 Organisation and rating of customer needs ..........................................................................................2 Table 1.3.1 Functional Needs of the Customer ..........................................................................................2 Table 1.3.2 Non-Functional Needs of the Customer .................................................................................2 2. Part Two: Requirements Specification ........................................................................................................ 3 2.1 Product overview ......................................................................................................................................3 2.2 Introduction .............................................................................................................................................3 2.3 Product Concept ..................................................................................................................................... 4 2.4 Product Requirements ............................................................................................................................5 Table 2.4.1 Functional Requirements ........................................................................................................5 Table 2.4.2 Non-Functional Requirements .............................................................................................. 6 2.5 Test plan ...................................................................................................................................................7 Table 2.5.1 Requirement Test Plan ............................................................................................................7 2.6 Conclusion .............................................................................................................................................. 8 References ..................................................................................................................................................... 9 Appendices .................................................................................................................................................... 9

1. Part One: Needs Analysis 1.1 STATEMENT OF CUSTOMER NEEDS: Our Plan O’Clock attempts to address the needs of the customer and incorporate several different attributes of already previously developed concepts. Our knowledge of these needs are essential to the design process in order to create a successful product that will in turn allow individuals to become more efficient in their everyday life within a small office/home office environment. These needs can be categorised into: Organizational components The product will be able to successfully organise a small office/home office setting by allowing the customer to utilise it as a visual day planner. Efficiency As the Plan O’Clock has the properties of a 24 hour clock, it allows the customer to plan their day appropriately making their schedules much more efficient. Productivity As the clock is a visual display of the customer’s day planner, it allows further productivity in the SOHO setting. Aesthetic Appeal As the clock is entirely customisable, it allows customers to alter the clock to their own satisfaction, personalising it. Safety The age restriction is 5 years and above, preventing children to swallow objects that may fall from the clock, like markers and etc. The installation process is very simple and straightforward with minimal errors during installation. 1.2 STATEMENT OF OTHER STAKEHOLDER NEEDS The corporate aspect of this product will appeal to the Just Add Glue, with minimal initial costs to manufacture the first release of 2000 units. The technical element of the manufacturing is simple as it utilises the integration of a few simple elements of attaching the correct wire connections and then inserting the battery pack. Apart from this the product is entirely customisable thus the appearance is entirely based upon the customer’s choice. Over the course of 2 years the goal is to sell 5000 units and turn a profit.

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1.3 ORGANISATION AND RATING OF CUSTOMER NEEDS Table 1.3.1 Functional Needs of the Customer

Functional Alerts users when the clock hand makes contact with the marker Flexibility in writing and erasing tasks/plan notes on the white board Only requires a readily accessible power source of two AA batteries Integrates common household items in the design (i.e. white board marker) Minimum maintenance of correcting time Portable and can be placed on any wall with the use of hooks and nails Can be used to manage multiple tasks Can use white board markers on it

Needs Rating 7 8 9 7 9 10 10 7

Table 1.3.2 Non-Functional Needs of the Customer

Non-Functional A time management device with a 24 hour overview Colour co-ordination for easy readability Colour scheme helps with ease of use in distinguishing the usability Generous amount of space to legibly write on the white board Clock can be easily readable in accordance to the colour scheme Lifetime of 5 or more years Device is safe and simple to operate on a daily basis

Needs Rating 5 7 8 10 10 9 10

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2. Part Two: Requirements Specification 2.1 PRODUCT OVERVIEW Our product, The Plan O’Clock encompasses features of a day planner and alarm sound alert, combined into a simple analogue wall clock. Its design was tested against an extensive criteria and selection process outlined by JAG Management, it is based on increasing productivity and efficiency in a small office/home office (SOHO) environment. The Plan O’Clock design can be described as having an outer ring section made from a steel whiteboard around an ordinary wall clock, this allows the individual to use a pen to write and display any events or tasks scheduled around the clock, in accordance to the hour of the day. Another feature, is the alarm sound alert which is activated by magnetic markers included in the product, these markers will be placed by the user in line with the minute hand; for a notification within the hour or can be also placed in line with the hour hand for a notification at a different hour. 2.2 INTRODUCTION The aim of this project is to develop an innovative product that has the ability to increase productivity and efficiency within a small office/home office (SOHO). In doing so, we have developed a product we believe that has combined already known features into one device, creating something inventive and original. This report will outline the requirement specifications of our product ‘The Plan O’Clock’, in terms of how it brings value through its unique functional and non-functional requirements to address customer needs. As well as highlighting how we will test our design to ensure that it will meet requirements of the consumer as well as JAG Management.

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2.3 PRODUCT CONCEPT The Plan O’Clock is a quick and intuitive way to schedule what you plan to do for the day without having to keep an eye on the time, this allows the individual to focus all their attention on the task at hand. The user marks the time of important events for the day and can write reminders/descriptors for these events on the surrounding whiteboard. The markers can be removed and the whiteboard cleaned making the day planner reusable. Through the use of magnets and an erasable whiteboard, daily schedules are simple to manage and change. The user can manage multiple tasks because it is a 24-hour face clock, inspired by C.Crane (Fig. 1), a company which has a simple 24hr analogue clock design. The incorporated whiteboard allows the user to define or outline each task as well as aid in the readability of the schedule, with enough space to plan tasks by the minute with the ample whiteboard space. A variety of pens can be used on the whiteboard and can be cleaned with a cloth, water and dish soap. The day planner that will notify the user with sound when the time allowed for a task is over and when to move on to the next task. An individual will mark time by placing magnets similar in size and shape to a cork board pin onto the clock face. The magnets can be removed from the clock face when they are no longer needed. When a clock hand passes over one of the magnets it will sound an alarm. The alarm sounds when an electrical circuit is closed which happens when the clock hand makes contact with a marker. Lending to its accessibility and portability, the product only requires two AA batteries to power it. To allow flexible placement around the home office the clock will need to be about 50 centimetres in diameter. A hook can hold the Plan O’Clock to a wall using a trench located around the outer edge of the back of the clock. The user can correct the time the same way one would on a regular face clock. The clock will keep time well, requiring very infrequent adjustments. Adjustments to the time on the clock can be made by simply turning a wheel located on the back of the day planner. To ensure a lifetime of 5 years the internals of the clock will need to be of the same standard as clocks on the market today. Also the user should be able to clean the whiteboard completely each time.

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2.4 PRODUCT REQUIREMENTS Table 2.4.1 Functional Requirements

Requirement The clock notifies user at the start and the end of a task or an event. The clock can support the management of multiple tasks and events The tasks can be repeatedly edited without interfering with other features The accessories are of only everyday office items e.g uses batteries as a simple and inexpensive power source and a dry eraser marker to write with Simple Maintenance  Long maintenance intervals at least 3000 operating hours  Easy access for battery replacement in the back  Easy and visible dials for the correction of time  East to understand maintenance instructions in user manual Easy Installation  Light in weight  Has enough holes in the back to support its weight during installation  Has holes in the back suited to hang on different types of hooks

Relation to Needs Organisational Components Efficiency Aesthetic Appeal Affordability

Affordability and Efficiency

Safety

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Table 2.4.2 Non-Functional Requirements

Requirement Appearance is pleasing and functional  The clock displays 24 hour overview with tasks and events  The colour scheme harmonises with office settings  The colour co-ordinations for improved visibility of numbers and writings The whiteboard has adequate space to write in multiple tasks The clock will have a functional lifetime of at least 5 years The clock is securely placed on its surface

Relation to Needs Aesthetic Appeal

Productivity Affordability Safety

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2.5 TEST PLAN Table 2.5.1 Requirement Test Plan

Requirement  The clock notifies user at the start and the end of a task or an event  Uses batteries as a power source  Long maintenance intervals at least 3000 operating hours  Easy access for battery replacement in the back  Easy and visible dials for the correction of time

Test Plan 1. Check that the clock is ticking 2. Create an event with a start and finish time 3. Using a sound level meter measure the amount of decibels the alarm makes 4. Pass = 75-80 dB Fail= less than 75, more than 80 5. Let the clock run until the time needs to be adjusted 6. If it needs to be adjusted within 3000 hours it fails

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1. Check that there is space for highlighting each task 2. Check that there is space for multiple markers 3. Check there is sufficient space for writing notes in the 7.5cm radius outside the highlight section 4. Create 8 tasks within three hours tasks on the clock 5. Check that a sample of people can differentiate between the tasks 6. Erase the tasks so that there is no left over ink 7. Check that there is no trace of the previous tasks

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The product can support and management of multiple tasks and events The clock displays 24 hour overview with tasks, and events The tasks can be repeatedly edited without interfering with other features Dry erase markers to write with The colour scheme harmonises with office settings The colour co-ordinations for improved visibility of numbers and writings Has adequate space to write in multiple tasks

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Easy to understand maintenance instruction 1. Take a survey ask them if they understand how to use the product in user manual 2. If more than 80% say no then fail

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Is lightweight Easy to install Can support its own weight

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Functional lifetime of at least 5 years

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Safety

1. Check that the product weighs no more than 2 kilograms 2. Hang the product on a wall using hooks 3. Check that it won’t fall 1. Compare the parts of this clock to an existing clock that is known to last at least five years. 1. Manual specifies that the user has to be older than 5 years old. 2. Needs to be placed high on the wall, at least as high as an adult's eye level.

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2.6 CONCLUSION The purpose of this report is to create a needs analysis of the stakeholders and the customer in order to develop successful product which is efficient, increases productivity, and is aesthetically pleasing and safe. As well as highlighting that the functions are logical and plausible to verify the design. Using the needs analysis we have specified detailed requirements that better define the product. A test plan is then formulated to verify the design fulfils these requirements. By completing this report we can fully grasp the scope of the design.

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REFERENCES C. Crane Company 2011, 24 Hour Wall Clock, C. Crane, viewed 28 April 2016, .

APPENDICES Figure 1

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