CNET-307 Short questions Midterm-Final PDF

Preview

Summary

All Short questions with answers for midterm and final exam for IT Project management course. Code: CNET307...

Description

1. What qualities are required for a good project manager? The project manager plays the most crucial roles. First, the project manager needs to focus on planning, organizing, and controlling for a project's success. Skills or qualities which are most mandatory for a project manager are:        

Communication. Leadership. Negotiation. Risk management. Scope change evaluation and approval Team management. Time management. Problem-solving.

2. Which is total cost of ownership? The total cost of ownership (TCO) is a financial estimate that consumers and enterprise managers used to determine the direct and indirect costs of a product or service. TCO measure the full cost over the shelf life of a product or service, which involves cost from the initial purchase price or implementation cost to its end period. A large difference often shows between the price of something and its long-term cost in a TCO analysis. 3. What is a functional organizational structure? A functional structure explains the role, responsibilities and works culture within the organization based on their function and Employees are classified according to their function in this structure. The IT organizational chart for a functional structure shows the role hierarchy: for example, Project Sponsor, Project manager, finance department, IT department, service, administration, etc. The highest authority is the functional manager, and employees are grouped as per their role under the functional manager

4. Describe 5 phases of SDLC? The Systems Development Life Cycle (SDLC) comprises of the following five steps:

Planning: This phase is the first and most fundamental in the SDLC process to ensure that the goal, scope, budget, schedule, technology, and system development processes, methods, and tools are in place for a project. Analysis: This phase involves investigating the new identified system's need or opportunity in details and documentation of that needs or requirements. Design: The design stage establishes the entire system architecture and system requirements, such as network design, databases, user interface, hardware and configuration according to the requirements documentation created in the analysis phase. Implementation: In the implementation stage, the developer starts coding based on the design document. The Software design specifications translate into source code. Maintenance: The maintenance phase is the final stage that involves the ongoing support for the system. In this phase, the developers take care to fix any issues, or any enhancement is to be done for the deployed project or service. 5. What is Kickoff meeting and what purpose does it serve? The kickoff meeting is the first meeting among the project stakeholders for starting a new project or a new phase of the project.

This meeting can include high-level stakeholders such as the project sponsor, management, project manager, and project team members needed to complete the project

Purpose:    

Formal meeting with stakeholders or end user Review the Project Process Finalize Timeline to motivate team members to achieve the project objectives.

6. How does a project’s scope support the MOV concept? The project’s scope is important to achieve successful MOV. The following steps can be followed to creating a successful MOV: Step 1 is to identify need or problem of a project such as positive impact on customers, strategy, finance, or even social impact of the project. Step 2 project scope should support the desired organizational value of the IT project, like faster or cheaper than the current system. In step 3 the project team should meet great performance targets, evaluation success criteria, and stakeholders’ expectations. Step 4: Estimate a time period to achieve the MOV after deployment of the project. Week 02 Question:

1. What is a project methodology? A project methodology is a systematic way to plan, manage, and perform the work to be completed by proposing phases, processes, tools, and techniques to be followed. 2. What is the major difference between the two types of project delivery methodology? The project life cycle (PLC) focuses on the phases, processes, tools, knowledge, and skills for managing a project, while the systems development life cycle (SDLC) focuses on creating and implementing the project’s product—the information system. 3. What are the major themes of PRINCE2? The major themes of PRINCE2® are to ensure that projects are well-thought out in the beginning, well-managed throughout, and organized until the end. 4. What is the SDLC? The Systems Development Life Cycle (SDLC) comprises of the following five steps: planning, analysis, design, implementation, maintenance and support. 5. What is waterfall? Waterfall model is a linear, sequential approach to the software development life cycle that emphasizes a logical activities from one phase to the next where one phase is completed before the next phase is started. 6. What are the advantages of AGILE?

The advantages of AGILE are:         

deploy software quicker, so customer can get value within a limited time waste less resources because always work on up-to-date tasks adapt to change and respond faster Faster turnaround times detect and fix issues and defects faster Agile practitioners can share knowledge get immediate feedback which also improves team morale Developers can improve their skills based on QA feedback get experiment and test ideas because its costs are low

7. Explain eXtreme Programming and it’s approach to project management. eXtreme Programming (XP) is an agile project management software development framework that objectives to produce higher quality software, and higher quality of life for the development team. This Rapid Application Development approach involves a series of releases and every release has one or a few functions that are a part of the full project specification. End users’ requirements uncovered and understood earlier. The acceptance test passed releases are considered complete. 8. What is SCRUM? Scrum is an agile framework which people can manage complex knowledge work, while productively and creatively delivering products of the highest possible value. 9. Why are teams learning cycles important to project development? Learning cycles show a way to resolve unclear problem and help planning how to fix that, act to fix and reflect about it. To sum up, it provides the opportunity to challenge framing rules, to create new understanding and to find essential solutions. 10. What does an action plan consist of? An action plan is involved of the tasks to be performed, an explanation of the task and its expected output, due dates, and solution of the problems for a successful project. Week 4: 1. What are the goals and purposes of a project charter? A project charter basically is the outlines a project in an organization. It involves the scope of what the project will achieve and the people involved, milestones, budget, and possible risks.

2. What qualities are required for a good project manager? The project manager plays the most crucial roles. First, the project manager needs to focus on planning, organizing, and controlling for a project's success. Skills or qualities which are mandatory for a project manager are:        

Communication. Leadership. Negotiation. Risk management. Scope change evaluation and approval Team management. Time management. Problem-solving.

3. What is a functional organizational structure? A functional structure explains the role, responsibilities and works culture within the organization based on their function and Employees are classified according to their function in this structure. The IT organizational chart for a functional structure shows the role hierarchy: for example, Project Sponsor, Project manager, finance department, IT department, service, administration, etc. The highest authority is the functional manager, and employees are grouped as per their role under the functional manager. Functional managers are responsible for achieving business objectives through planning, organizing, and controlling. Functional manager titled differently depending on the organization. 4. What is a matrix organizational structure? The combination of two or more types of organizational structures is known as the matrix organizational structure. This organization structure provides balance to other organizational structures by combining. Usually, there are two chains of command, where project team members have two supervisor or managers. 5. What is a project-based organizational structure? The project-based organization is comprised of workflow on a project basis and are structured around projects. This includes construction contractors, architectural firms, and consultants.

Project managers usually play a sole role, and for the project and its resources. In this structure, project managers usually have a great deal of independence and authority. Both the project manager and the project team are typically assigned to a particular project on a full-time basis. Most of these organizations have functional divisions that are placeholders for resources that all projects can utilize. 6. What is a Request for Proposal (RFP)? A request for proposal (RFP) is a business document that announces and provides details about a project. This document used to solicit bids, quotes or proposals for services or goods from prospective contractors who will help complete the project. 7. What is a Request for Quotation (RFQ)? A document used to solicit select suppliers and contractors to submit price quotes and bids for the chance to meet minimum quality specifications for a specific quantity of specific goods or services. Also known as an invitation for bid (IFB) 8. What is a Fixed-Price or Lump-Sum Contract? The term firm fixed price or lump sum contract refers to a special type of contract where the buyers or purchasers have to pay the seller or provider a fixed cost of a very welldefined product or service with little or no negotiation opportunity. 9. What is a Time and Materials (T&M) Contract? A hybrid contract of cost-repayment and fixed-price where a Client pays only for the Vendor's time and materials needed to finish the project. Proposals for T&M projects should come with a rate card outlining the Vendor's charge amount for each of their team members' time. 10. What is a Cost-Reimbursable Contract? A cost-reimbursable contract is an alternative to a contract that involves payment or reimbursement from the buyer to the seller to cover the seller's actual direct costs and indirect costs. There are three types of cost-reimbursable contracts;  Cost-Plus- Fee (CPF) or Cost-Plus-Percentage (CPPC);  Cost-Plus-Fixed-Fee (CPFF);  Cost-Plus-Incentive-Fee (CPIF). Week 6: 1. When was the Gantt chart developed? Though Karol Adamiecki, a Polish engineer, devised the first Gantt chart in the mid-1890s, Henry Laurence Gantt developed current Gantt charts 15 years after Adamiecki in the second decade of the 20th century. Henry's chart entitled after his name and consider as the most helpful and widely used project management tool today.

2. Provide the definition of Finish-To-Start (FS) tasks relationship? Finish-To-Start (FS) is the most common and logical relationship between two activities where a successor activity cannot start until a predecessor activity has finished. Example: Online food order can be confirmed when payment is made. 3. Provide the definition of Start-To-Start (SS) tasks relationship? Start to Start (SS) is a logical relationship between two activities in which the successor activity and predecessor activity must start simultaneously. For example: in an oral PowerPoint presentation, the speaking and slide change should continue parallelly. Week 08 1. Provide the definition of project stakeholders The individuals or organizations who have any effect on this project is known as stakeholders. They are typically the project team members, project managers, executives, project sponsors, customers, and users. Stakeholders will be affected by the project at any point in the project life cycle, and their input can directly impact the outcome. 2. What is a Burn-Down Chart used for? Burnout is a graphic representation used by agile teams to gather informations of both completed work and work that need to be completed within a given period. For a small group, it is called a sprint. To show scope, features or functionality or completed work over time in a project. WBS A work breakdown structure (WBS) represents a logical decomposition of the work to be performed and how the product, service, or result is naturally subdivided. (TRUE)

Week 10 1. Define Five Practices of Exemplary Leadership as per Kouzes’ and Posner’s Model 2. What are the leadership styles? Which one is the best one? 3. How do you understand coercive leadership style? 4. How do you understand authoritative leadership style? 5. How do you understand affiliative leadership style? 6. How do you understand democratic leadership style? 7. How do you understand pacesetting leadership style? 8. How do you understand coaching leadership style? 9. How do you understand Emotional Intelligence? 10.What is Ethically Neutral Leadership?

1. What is the difference between ethical and legal? Can something be ethical but illegal? Unethical but legal? Legal

Ethical

Based on laws created and enforced by government

Based on codes of conduct or morals observed by a certain population

Observance of laws is mandatory

Observance of ethical standards is voluntary

Non-adherence is punishable

Non-adherence is not usually punishable

Abortion is legal but consider as unethical. 2. What is product metric? Give an example The product metrics are the quantitative measurements that describe the intrinsic quality and characteristics of the project's deliverables and the final product. 3. What is the purpose of evaluating the project’s MOV? Must support the organizations vision, mission, and strategy MOV must:    

Be measurable provide value be agreed upon be verifiable...