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37503 Universiti Teknologi MARA A Proposed Framework for FTMSK Alumni Fazleen Noorhuda Binti Abdul Majid 2003285473 Thesis submitted in fulfillment of the requirements for Bachelor of Science (Hons) Information System Engineering Faculty of Information Technology And Quantitative Science April 2005 ...

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37503

Universiti Teknologi MARA

A Proposed Framework for FTMSK Alumni

Fazleen Noorhuda Binti Abdul Majid 2003285473

Thesis submitted in fulfillment of the requirements for Bachelor of Science (Hons) Information System Engineering Faculty of Information Technology And Quantitative Science

April 2005

APPROVAL

A PROPOSED FRAMEWORK FOR FTMSK ALUMNI

BY

FAZLEEN NOORHUDA BINTI ABDUL MAJID

This final report is completed under the care and guidance of thesis advisor, Prof Madya Dr. Noor Habibah Binti Hj. Arshad and has also been approved by thesis supervisor, Pn. Romiza Binti Md. Nor. It was submitted to the Faculty of Information Technology and Quantitative Science and was accepted in partial fulfillment of the requirement for degree on Bachelor Science (Hons) Information System Engineering.

Approved by:

Pn. Romiza bt Md. Nor Thesis Supervisor Date: April 1,2005

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DECLARATION

I hereby declare that this thesis and the research to which it refers are the product of my own work and that any ideas or quotation from the work of other people, published or otherwise are fully acknowledged in accordance with the standard referring practices of discipline.

FAZLEEN NOORHUDA BINTI ABDUL MAJID 2003285473

11

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ACKNOWLEDGEMENT In the name of ALLAH, the most gracious and the most merciful with Selawat and Salam to Prophet Muhammad S.A.W. Alhamdulillah, thanks to ALLAH S.W.T for blessing me with His mercifulness for my health, strength and life all this time. With the help and permission of ALLAH, a lot of efforts and self-confidence in doing this research, I was granted the opportunity to accomplish this final year project. Firstly, I would like to take this opportunity to express my gratitude to my supervisor, Puan Romiza Md. Nor for her guidance, advice, valuable suggestion, encouragement and moral support throughout the completion of this project. A million thanks to her for being so nice, patient and kind in dealing with my queries and problems during this semester and for gave me lots of information during providing the implementation of this research. Not forgetting my dearest aunty who has kindly agreed to proof-read this report. Finally, I would like to convey my gratitude to beloved family and all my friends. Thanks you for being so supportive, may ALLAH bless all of you always. Last but no least, to UiTM, FTMSK, and those who have directly or indirectly contributed in this research whom I am not mentioned. Thank you so much.

Ill

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ABSTRACT Providing a good online service requires access to lots of data. At most organizations, this data is spread among different data store and in different data formats. To solve the problem, a repository can be used as a data layer in order to define a generic representation of a data store. Basically, the purpose of this research is to investigate the concept of repository and propose FTMSK Alumni information repositoryframework.Theframeworkcan be used as a guideline to develop FTMSK Alumni website, which share a common business model and required database, electronic document and workflow, and internet functionality. The framework is based on information repository which store accesses and manages information sources and/or information processes. Repository item are used to access data by identifying the detailed object of each items. Consequently, all the related information can be captured by the repository and most importantly, accessing data has to be easy.

IV

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TABLE OF CONTENT CONTENT

PAGE

DECLARATION

ii

ACKNOWLEDGEMENT

iii

ABSTRACT

iv

LIST OF TABLES

viii

LIST OF FIGURES

ix

CHAPTER 1: INTRODUCTION 1.1

Background of the Study

1

1.2

Problem Description

2

1.3

Objectives of the Research

3

1.4

Scope

3

1.5

Significance of the Research

4

1.6

The Research Approach and Methodology

4

1.7

Overview of the Research

5

CHAPTER 2: REVIEW OF LITERATURE 2.1

Introduction

6

2.2

Definition of Pertinent Terminology

7

2.2.1 Alumni

7

2.2.2 Website

7

2.2.3 Information Repository

8

2.2.4 Unified Modeling Language

11

2.2.5 Framework

11

2.3

Designing Framework

12

2.4

BriefDescription of Similar Project

15

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2.4.1

University Alumni Association Websites

15

2.4.2

A Repository-Based Framework for Evolutionary Software

19

Development 2.4.3

World Wide Web (WWW) Based Collaboration with the BSCW

22

System 2.4.4

Understanding Art Technology Group (ATG) Data Anywhere

24

Architecture^'^: Efficient, Transactional Data Access Without Writing Code Using Dynamo Repository 2.4.5

Round-Trip Software Engineering Using UML: From

27

Architecture to Design and Back 2.5

BriefDescription of Past Project

29

2.5.1

Knowledge Repository for Pro-TRAD

29

2.5.2

DevelopmentofUiTM Alumni Website and E-Marketplace

30

Framework 2.6

Summary

30

CHAPTER 3: RESEARCH APPROACH AND METHODOLOGY

3.1

Introduction

31

3.2

Research Model

31

3.3

Research Approach

32

3.4

Hardware and Software Required

32

3.5.1

32

3.5

3.6

Rational Rose 2000 Enterprise Edition

Research Methodology

33

3.6.1

Research Requirement

33

3.6.2

Research Analysis

33

3.6.3

Research Design

34

Summary

35

VI

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CHAPTER 4: RESULT AND ANALYSIS 4.1

Result of Study

36

4.1.1 Classification of University Alumni

36

4.1.2 The Element of Alumni

37

4.1.3 Use Case Model

38

4.2

Inferences Made on Result Obtained

39

4.3

Propose Enhancement

40

4.3.1 FTMSK Alumni Class Diagram

40

4.3.2 FTMSK Alumni Package Diagram

41

4.3.3 FTMSK Alumni Component Diagram

42

4.3.4 FTMSK Alumni Deployment Diagram

46

4.3.5 Easy Technique of Retrieving Information

47

Proposed FTMSK Alumni Information Repository Framework

48

4.4.1 End-User Objects

50

4.4.2 System Objects

51

4.4.3 Object model

51

4.5

FTMSK Alumni Repository Item

52

4.6

Summary

54

4.4

CHAPTER 5: CONCLUSION AND RECOMMENDATION 5.1

Introduction

55

5.2

Conclusion

55

5.3

Recommendations

56

REFERENCES APPENDICES

Vll

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LIST OF TABLES Table No. Table 2.1:

Page TheExample of Logic Model Framework for Self-Directed

14

Learning Centre (SDLC) Table 4.1:

The Percentages for Classification of University Alumni

36

Table 4.2:

The Quantities and Percentage ofthe Elements of

38

University Alumni Website

viu

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LIST OF FIGURES Page

Figure No. Figure 2.1

Sample Repository for Art Technology Group (ATG)

10

Figure 2.2

Universiti Malaysia Sarawak (UNIMAS) Alumni Association

16

Website Figure 2.3

Rowan University Alumni Association Website

17

Figure 2.4

Association of Yale Alumni Website

18

Figure 2.5

Argo Administration (Argo) Repository-Based Framework

20

Figure 2.6

Architecture of the BSCW System

23

Figure 2.7

The Art Technology Group (ATG) Data Anywhere

26

Architecture"™ Figure 2.8

Round-trip Software Engineering

28

Figure 2.9

Knowledge Repository Framework for Pro-TRAD

29

Figure 3.1

Research Model (Argo Repository-Based Framework)

31

Figure 3.2

Research approach and methodology

34

Figure 4.1

Use Case Diagram for FTMSK Alumni

39

Figure 4.2

Class Diagram for FTMSK Alumni

40

Figure 4.3

FTMSK Alumni Package Diagram

41

Figure 4.4

FTMSK Alumni Component Diagram

43

Figure 4.5

Dynamic Organization for FTMSK Alumni

45

Figure 4.6

FTMSK Alumni Deployment Diagram

46

Figure 4.7

FTMSK Alumni Information Repository Framework

49

Figure 4.8

FTMSK Alumni Repository Item Ontology

53

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CHAPTER 1 INTRODUCTION

This chapter provides the background and rationale for the study. It also accounts for the significant issues and problems that were encountered during the course of this research.

1.1

Background of the Study Generally nowadays, most universities and institutions of Higher Learning all over the world have their own websites or web portals but not all of them have Alumni. According to Oxford English dictionary, an Alumnus is a generic term that describes all those who have spent sometimes studying at a particular institution. In other words. Alumni are a plural of word "Alumnus" which means former member of group or organization. The arrangement of data and information is very important before a university, an institution or even a faculty develops their Alumni website. In fact, this study identified the data and proposes the Fakulti Teknologi Maklumat dan Sains Kuantitatif (FTMSK) Alumni information repository fi-amework. Additionally, afi-ameworkis an extensible structure for describing a set of concepts, methods, technology, and cultural changes necessary for a complete product design. Framework provides a mechanism that guides users through a proper order of steps, application, and data conversions via a common interface to a process being followed. Thus, this research intends to examine the existing University Alumni websites to investigate whether they have attempted to do such.

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1.2

Problem Description From the study, the researcher found that FTMSK Alumni has not set up a website yet. It also did not have a repository that store vital information about the Alumni itself. Consequently, it is difficult for Alumni members to access and retrieve all the directories in order to use all the data in their own right; such as the job vacancies, online registration form, Alumni log-in form, forum, the armouncement of latest news, and upcoming activities that will be held. Therefore, the researcher needs to investigate the concept of the repository and construct an Alumni information repository framework as a guideline to develop the interactive Alumni website. In respect of the Universiti Teknologi MARA (UiTM) Alumni, there is some information which did not show in the website for distribution to the students. This represents one of the problems which make it difficult for the user to access information relating to the Alumni. Therefore, the same problem would be encountered by FTMSK Alumni if it does not have a proper planning for development. Another problem faced by Alumni is that currently all the information regarding the association is kept in Excel. It is not an easy work to update and save all the data because it needs more time to search information. In addition, all the operating systems are manual.

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1.3

Objectives of the Research There are two objectives to this research. These objectives have to be stated to know whether the guidelines have been followed and the objectives have been successfully achieved. The objectives are as follows: a)

To investigate the concept of the repository.

b)

To propose the FTMSK Alumni information repository framework.

1.4

Scope This research focuses on identifying data and information for FTMSK Alumni. All the information will be kept in the information repository. Besides, for development, the scope of information repository framework is focus on the requirement phase, analysis phase, and design phase. The framework will be focused on fimctionality of FTMSK Alumni which include the description of the processing that will be carried out by the repository, details of the input into the repository, details of output that are expected from repository and details of data that must be kept.

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1.5

Significance of the Research The significance of this research is to reduce the time for searching information needed including but not limited to Alumni memberships, activities and job vacancies for post graduate students. It must also be ensured that all the information can be managed and kept efficiently by FTMSK. In addition, information-sharing is an important component in information repository, where all the users can share the information with one another and improve the efficiency of information retrieval. Meanwhile, this study also gives significance to FTMSK Alumni itself because the website provides a more efficient and interactive method of extracting and obtaining information.

1.6

The Research Approach and Methodology This study employs two techniques; analysis of the secondary data and web observation of universities which have the Alumni Websites. Firstly, all the problem definitions and objectives will be investigated by using problem assessment and research study approaches. Thereafter, the acquired information will be analyzed based on secondary data or data collection.

Almost all the secondary data are provided by books, journals, articles and online articles. Requirement analysis will be carried out employing web observation methodology. In this approach, 50 local and oversea universities alumni websites will be observed to collect the information required for the website. All the information and requirement will be classified before initiating and constructing an information repository framework. All information, the flow of information and constraints in this approach will be defined. Finally, an information repositoryframeworkwill be proposed.

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1.7

Overview of the Research

This research is divided into five chapters:

Chapter 1 This chapter describes the background of the study; the objectives, scope, problems, and significance of the research. Besides, this chapter also describes the research approach and methodology that has been implemented.

Chapter 2 The second chapter projects a review of the literature that generally discuss similar, past, current related researches and some terminologies that are being employed in this research.

Chapter 3 In chapter three, the methodologies being used in the process of conducting the whole research will be elaborated including the sampling research methodology, research approach, and research model.

Chapter 4 This chapter gives the result and findings based on data gathered during evaluation process.

Chapter 5 A discussion and conclusion derived fi-om result and findings and the proposed recommendations for this research is presented in thisfinalchapter.

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CHAPTER 2

LITERATURE REVIEW

2.1

Introduction

This chapter describes the review of literature for some keywords and terminologies related to the research including the discussion of similar, and past research. All data are collected from existing literature and research comprising published and unpublished materials such as books, journals, research reports, articles, and web articles as well.

In the fiiture, this technology could be used to enable many new applications (Vijayan, 2004). In fact, nowadays technology is powering the transformation of education, financial, business, commerce and even retails. One of the technologies used by majority of the people is the internet.

The Internet is the catalyst for challenging the assumptions behind the traditional education business model, and for challenging ineffective policies, processes and even the entire traditional organization of the past. However, this transformation is not just about the Internet; rather it encompasses the full spectrum of issues, including strategy, people, processes and technology that are critical to the success of a new model of operations and service delivery (Chambers, 1999).

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2.2

Definition of Pertinent Terminology

2.2.1 Alumni

Generally, Alumni are the plural of word "Alumnus" which means a former member of group or organization. In other words it means the nursling or pupil of any school, university or other seat learning. According to the Oxford English Dictionary, Alumni are a generic term that describes all those who have spent sometimes studying at a particular institution. Therefore, anyone who has studied at FTMSK is registered in FTMSK as an Alumni member.

In addition, Alumni are best defined as people who have graduated from a university, school, or college. Otherwise it is an initiated member of a fraternity or sorority no longer enrolled as an undergraduate student.

The relationship between FTMSK and its alumni is important because of the academic knowledge and experience gained by the society, helping to preserve the faculty and also university for fiiture generation. It is an opportunity to make a personal investment a quality education for all.

2.2.2 Website

According to the American Heritage Dictionary of English Language, website is a set of interconnected webpages, usually including a homepage, generally located on the same server, and is prepared and maintained as a collection of information by a person, group, or organization.

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In other meaning by Wikipedia, website or web site is a collection of webpages that is documents accessible via the World Wide Web on the Internet. The pages of...