Gen Rays Project Management Tools PDF

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Description

GenRays HRIS Project Management Tools Project Title: GenRays (HRIS) Human Resource Information System Project Manager: PMBOK Guide Knowledge Areas

Recommended Tools

Expert Judgement Project Integration

Data Gathering

Justification for Tools Why the recommended tools are necessary for this project Expert judgement shall only be taken from those with specialized knowledge of or training in benefits management, risk identification and organizational strategy.

Meetings Interpersonal and team skills

Data Gathering includes brainstorming, focus groups for collaboration and interviews. This process consists of meetings with stakeholders to identify success criteria, high-level requirements, key deliverables, summery information and milestones. Interpersonal and team skills are meeting management, facilitation and conflict management.

Expert Judgement Project Scope

Data Analysis Meetings

Expert judgement shall only be taken from groups or individuals with training on similar projects or knowledge of them. The data analysis technique can be used for this process and has various ways of collecting requirements, creating the product, validating the scope, product scope and elaborating the project. Meetings may include the project sponsor, selected project team members, selected stakeholders, anyone with responsibility for any of the scope management processes and the project manager.

Expert Judgement Project Time

Data Analysis Meetings

Expert Judgement Project Cost

Data Analysis Meetings

Expert Judgement Project Quality

Data Gathering

Expertise shall only be used or considered from groups or individuals with specialized knowledge or training on schedule development and software. A data analysis technique that can be used for this process is alternatives analysis which includes how to combine various methods on the project and also determining which schedule methodology to use. Project time meetings include the project sponsor, the project manager, selected stakeholders, anyone with responsibility for schedule planning or execution and selected project team members. Expertise shall only be taken from considered from groups or individuals with specialized training or knowledge on cost estimating and budgeting. A data analysis technique that can be used for this process includes but is not limited to alternatives analysis. Project cost attendees may include the project sponsor, selected project team members, the project manager, anyone with responsibility for project costs and selected stakeholders. Expertise shall only be taken from considered from groups or individuals with specialized training or knowledge in Quality assurance, control, measurements, improvements and systems.

Data Analysis Decision Making

Data gathering techniques that can be used for this process include but are not limited to brainstorming, interviews and benchmarking.

Data Representation Data analysis techniques that are to be used for this process include limited to cost of quality and cost-benefit analysis. Quality decision making techniques used for this process includes multi-criteria decision analysis. Quality data representation techniques used for this

Expert Judgement Project Human Resource

Data Representation Organizational Theory

process include flow charts, logical data model, matrix diagrams and mind mapping. Expertise shall only be taken from considered from groups or individuals with specialized training or knowledge on negotiating for the best resources within the organization. HR data representation techniques used for this process include charts.

Meetings HR organizational theory provides information regarding the way in which teams, organizational units and people behave.

Expert Judgement Project Communications

HR project team may hold meetings to plan resource management for the project. Expertise shall only be taken from those in politics and power structures in the organization.

Communication Technology Communication Models Communication requirements

Common methods used for information exchange and collaboration are meetings, conversations, databases, written documents, websites and social media. Communication models represent the communication process and encompasses the additional element of feedback. Analysis of communication determines the information needs of the project stakeholders.

Analysis Communication Methods Interpersonal and team skills Data Representation Meetings

There are several communication methods that include interactive, push and pull communication. Political and cultural awareness is used for project communication. A data representation technique used for this process is a stakeholder engagement assessment matrix. Communication project meetings include face-to-

Expert Judgement Project Risk

Data Analysis Meetings

face meetings or e-meetings, and can be supported with project websites, email messages and document collaboration technologies. Expertise shall only be taken from considered from groups or individuals with specialized training or knowledge on enterprise risk management. Risk data analysis techniques used for this process is stakeholder analysis to determine the risk appetite of project stakeholders. Risk attendees may include the key stakeholders, project manager and selected project team members

Expert Judgement Project Procurement

Expertise shall only be taken from those in procurement and purchasing.

Data Gathering Data Analysis Meetings

Procurement data gathering is market research, brainstorming, questionnaires and surveys. Procurement data analysis techniques used for this process is the make-or-buy analysis, this includes the stakeholder analysis and document analysis. Procurement meetings are used to determine the strategy for monitoring and managing procurement.

Project Stakeholder

Data Gathering

Stakeholder data gathering is market research, brainstorming, questionnaires and surveys.

Data Analysis Data Representation

Stakeholder data analysis techniques are used for a make-or-buy analysis, this includes the stakeholder analysis and document analysis.

Meetings Stakeholder data representation techniques used in this process include stakeholder mapping and representation. Stakeholder meetings are small group guided discussions, facilitation workshops, social media technologies to share ideas and virtual groups....