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University Library Guide to the Harvard Style of Referencing July 2008

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Anglia Ruskin University

1.

GENERAL INTRODUCTION .................................................................................. 4

1.1 Explanation of citation and referencing .....................................................4 1.2 Plagiarism .................................................................................................4 1.3 Referencing systems .................................................................................5 2.

CITING REFERENCES IN TEXT USING THE HARVARD SYSTEM..................... 6

2.1 Author’s name cited in the text ..................................................................6 2.2 Author’s name not cited directly in the text ................................................6 2.3 More than one author cited in the text .......................................................6 2.4 More than one author not cited directly in the text ....................................7 2.5 Two authors for the same work .................................................................7 2.6 More than two authors for a work ..............................................................7 2.7 No date .....................................................................................................8 2.8 Page numbers ...........................................................................................8 2.9 Several works by one author in different years .........................................8 2.10 Several works by one author in the same year ......................................9 2.11 Quoting portions of published text ..........................................................9 2.12 Chapter authors in edited works ..........................................................10 2.13 Corporate authors ................................................................................10 2.14 No author .............................................................................................10 2.15 Secondary sources (second-hand references) ....................................11 2.16 Tables and diagrams ............................................................................12 3.

COMPILING THE REFERENCE LIST AND BIBLIOGRAPHY............................. 13

3.1 General guidelines, layout and punctuation ............................................13 3.2 Books ......................................................................................................13 3.2.1 Books with two, three or four authors................................................14 3.2.2 Books with more than four authors ...................................................14 3.2.3 Books which are edited .....................................................................15 3.2.4 Chapters of edited books ..................................................................15 3.2.5 Multiple works by the same author....................................................16 3.2.6 Books which have been translated....................................................16 3.2.7 E-books.............................................................................................17 3.3 Journal articles and newspapers .............................................................18 3.3.1 Journal articles ..................................................................................18 3.3.2 Journal articles from an electronic source.........................................19 3.3.3 Journal abstract from a database......................................................20 3.3.4 Newspaper articles............................................................................20 3.3.5 Online newspaper articles.................................................................21

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OTHER TYPES OF DOCUMENT ......................................................................... 22

4.1 Acts of Parliament ...................................................................................22 4.2 Statutory Instruments ..............................................................................22 4.3 Command Papers and other official publications ....................................22 4.4 Law report ...............................................................................................23 4.5 Annual report ..........................................................................................23 4.6 British Standard and International Standards ..........................................24 4.7 Conference report ...................................................................................24 4.8 Conference paper ...................................................................................24 4.9 Dissertation .............................................................................................25 4.10 DVD or video, film and broadcasts ......................................................25 4.11 Map ......................................................................................................26 4.12 Pictures, Images and Photographs ......................................................26 5.

ELECTRONIC SOURCES .................................................................................... 27

5.1 Websites .................................................................................................27 5.2 Publications available from websites .......................................................28 5.3 E-mail correspondence/discussion lists ..................................................29 6.

UNPUBLISHED WORKS...................................................................................... 30

6.1 Unpublished works ..................................................................................30 6.2 Informal or in-house publications ............................................................30 6.3 Personal communication .........................................................................30 7.

REFERENCES WITH MISSING DETAILS ........................................................... 31

8.

NOTES FROM COMPILERS ................................................................................ 32

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1.

GENERAL INTRODUCTION

1.1

Explanation of citation and referencing

During the course of writing an essay, report or other assignment it is usual to support arguments by reference to other published work. These references may be from work presented in journal or newspaper articles, government reports, books or specific chapters of books, research dissertations or theses, material from the Internet etc. Citation is the practice of referring to the work of other authors in the text of your own piece of work. Such works are cited to show evidence both of the background reading that has been done and to support the content and conclusions. Each citation requires a reference at the end of the work; this gives the full details of the source item and should enable it to be traced. Referring accurately to such source materials is part of sound academic practice and a skill that should be mastered. Other reasons for accurate citation and referencing are: •

To give credit to the concepts and ideas of other authors.

• To provide the reader (often the marker/examiner of the assignment) with evidence of the breadth and depth of your reading. •

To enable those who read your work to locate the cited references easily.

Remember to note the details of all the documents you read. The following pages give detailed guidance for various types of publication as there are major differences between books, journal articles and websites, but a minimum requirement is for the author, date, title, and further details which help to identify the source.

1.2

Plagiarism

Plagiarism is passing off the work of others as your own. This constitutes academic theft and is a serious matter which is penalised in assignment marking. The following extract is from the Anglia Ruskin University Academic Regulations (2006, p.86): http://web.anglia.ac.uk/anet/academic/public/academic_regulations.doc

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Anglia Ruskin University Plagiarism Plagiarism is the submission of an item of assessment containing elements of work produced by another person(s) in such a way that it could be assumed to be the student’s own work. Examples of plagiarism are: •

the verbatim copying of another person’s work without acknowledgement

• the close paraphrasing of another person’s work by simply changing a few words or altering the order of presentation without acknowledgement • the unacknowledged quotation of phrases from another person’s work and/or the presentation of another person’s idea(s) as one’s own. Copying or close paraphrasing with occasional acknowledgement of the source may also be deemed to be plagiarism if the absence of quotation marks implies that the phraseology is the student’s own. Plagiarised work may belong to another student or be from a published source such as a book, report, journal or material available on the internet.

1.3

Referencing systems

There are a number of systems for the citation of references. Anglia Ruskin University expects students to use the alphabetical/name-date system, in a particular style, known as the HARVARD style. In this, the author's surname and year of publication are cited in the text, e.g. (Bond, 2004) and a reference list (of these citations) is included at the end of the assignment, in alphabetical order by author with date. This reference list also includes important details such as the title and publisher. A bibliography lists relevant items that you have used in the preparation of the assignment but not necessarily cited in your text. A bibliography should also be in the Harvard style and the inclusion of such a list shows that you have read widely beyond the items you have cited. N.B. Faculty regulations may differ in the use of bibliographies and reference lists, students are advised to check with their Faculty.

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2.

CITING REFERENCES IN TEXT using the Harvard System

References to sources may be cited in the text in different ways depending on the nature of the sentence/paragraph that is being written.

2.1

Author’s name cited in the text

When making reference to an author’s work in your text, their name is followed by the year of publication of their work, and page reference, in brackets (parentheses) and forms part of the sentence. Cormack (1994, pp.32-33) states that 'when writing for a professional readership, writers invariably make reference to already published works'. In general, when writing for a professional publication, it is good practice to make reference to other relevant published work. This view has been supported in the work of Cormack (1994, pp.32-33).

2.2

Author’s name not cited directly in the text

If you make reference to a work or piece of research without mentioning the author in the text then both the author’s name and publication year are placed at the relevant point in the sentence or at the end of the sentence in brackets: Making reference to published work appears to be characteristic of writing for a professional audience (Cormack, 1994).

2.3

More than one author cited in the text

Where reference is made to more than one author in a sentence, and they are referred to directly, they are both cited: Jones (1946) and Smith (1948) have both shown……

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2.4

More than one author not cited directly in the text

List these at the relevant point in the sentence or at the end of the sentence, putting the author’s name, followed by the date of publication and separated by a semi-colon and within brackets: Further research in the late forties (Jones, 1946; Smith, 1948) lead to major developments………….

2.5

Two authors for the same work

When there are two authors for a work they should both be noted in the text: White and Brown (1964) in their recent research paper found…….. with regard to PREP and the role of libraries, Crane and Urquhart (1994) suggest… or indirectly, using an ampersand (&) : During the mid nineties research undertaken in Luton (Slater & Jones, 1996) showed that……………. Earlier research (White & Brown, 1966) demonstrated that the presence of certain chemicals would lead to………

2.6

More than two authors for a work

Where there are several authors (more than two), only the first author should be used, followed by ‘et al.’ meaning ‘and others’: Green, et al. (1995) found that the majority …… or indirectly: Recent research has found that the majority of……(Green, et al., 1995)

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2.7

No date

The abbreviation n.d. is used to denote this: Smith (n.d.) has written and demonstrated…… or indirectly: Earlier research (Smith, n.d.) demonstrated that…..

Every effort should be made to establish the year of publication if you intend to use this work as supporting evidence in an academic submission. See also section 7.

2.8

Page numbers

Including the page numbers of a reference will help readers trace your sources. This is particularly important for quotations and for paraphrasing specific paragraphs in the texts: Lawrence (1966, p.124) or indirectly: (Lawrence, 1966, p.124)

2.9

Several works by one author in different years

If more than one publication from an author illustrates the same point and the works are published in different years, then the references should be cited in chronological order (i.e. earliest first): as suggested by Bloggs (1992, 1994) or indirectly: (Bloggs 1992, 1994)……

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2.10 Several works by one author in the same year If you are quoting several works published by the same author in the same year, they should be differentiated by adding a lower case letter after the year for each item: Earlier research by Smith (1993a) found that………but later research suggested again by Smith (1993b) that……. If several works published in the same year are referred to on a single occasion – or an author has made the same point in several publications they can all be referred to by using lower case letters (as above): Bloggs (1993a, b) has stated on more than one occasion that…

2.11 Quoting portions of published text If you want to include text from a published work in your essay then the sentence(s) must be included within quotation marks, and may be introduced by such phrases as: the author states that ‘……..’

or …the author writes that ‘……..’

In order for a reader to trace the quoted section it is good practice to give the number of the page where the quotation was found. The quotation should also be emphasized (especially if it runs to several lines) by indenting it and using quotation marks. This clearly identifies it as the work of someone else: On the topic of professional writing and referencing Cormack (1994, p.32) states: 'When writing for a professional readership, writers invariably make reference to already published works'.

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2.12 Chapter authors in edited works References to the work of an author that appears as a chapter, or part of a larger work, that is edited by someone else, should be cited within your text using the name of the contributory author and not the editor of the whole volume: In his work on health information, Smith (1975) states… In the reference list at the end of your document, you should include details of both the chapter author and the editor of the entire work: (See section 3.2.4 for further details)

2.13 Corporate authors If the work is by a recognised organisation and has no personal author then it is usually cited under the body that commissioned it. This applies to publications by associations, companies, government departments etc. such as Department of the Environment or Royal College of Nursing. It is acceptable to use standard abbreviations for these bodies, eg. RCN, in your text, providing that the full name is given at the first citing with the abbreviation in brackets: 1st citation: Royal College of Nursing (RCN) ( 2007) 2

nd

citation: RCN (2007)

Note that the full name is the preferred format in the reference list. Some reports are written by specially convened groups or committees and can be cited by the name of the committee: Committee on Nursing (1972) Select Committee on Stem Cell Research (2002)

2.14 No author If the author cannot be identified use ‘Anonymous’ or ‘Anon.’ and the title of the work and date of publication. The title should be written in italics. Every effort should be made to establish the authorship if you intend to use this work as supporting evidence in an academic submission: Marketing strategy (Anon., 1999)

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2.15 Secondary sources (second-hand references) While you are consulting an original work, you may come across a summary of another author’s work, which you would like to make reference to in your own document. This is called secondary referencing: A direct reference: Research recently carried out by Brown (1966 cited in Bassett, 1986, p.142) found that…….. In this example, Brown is the work, which you wish to refer to, but have not read directly for yourself. Bassett is the secondary source, where you found the summary of Brown’s work.. Or indirectly: (Brown, 1966 cited in Bassett, 1986, p.142) In the example below White is the primary or original source and Black is the secondary source. It is important to realise that Black may have taken White's ideas forward, and altered their original meaning. It is recommended that where possible, you read the original source for yourself rather than rely on someone else’s interpretation of a work. White, (1990) as cited in Black (1994), suggests that… The reference list at the end of your document should only contain works that you have read.

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2.16 Tables and diagrams When reproducing selected data from a diagram or table, or copying the entire table or diagram, a reference must be made to the source. A reference within the text to a table taken from eg. a book, should include the author and page (Smith, 2005, p.33) to enable the reader to identify the data. If the source of the data is not the author’s own, but obtained from another source, it becomes a secondary reference and needs to be cited as such: (United Nations, 1975 cited in Smith, 2005, p.33) If the table is reproduced in its entirety, place the citation as a footnote. Be particularly careful to note the original source of data, as well as the authorship of the document. Full details sh...