ICM Student Handbook - Summer 2021- Updated June 24 2021 PDF

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ICM STUDENT HANDBOOK Summer 2021 Remote Term

International College of Manitoba 190 Extended Education Complex Fort Garry Campus University of Manitoba Winnipeg, MB. R3T 2N2 Canada www.icmanitoba.ca

Last updated: 24 June 2021

Note: Highlights represent changes from previous version of Student Handbook

Contents 1. Code of Conduct ..................................................................................................... 1 1.1 1.2 1.3 1.4 1.5

ICM Expectations ........................................................................................................ 1 Student Expectations ................................................................................................... 1 Student Conduct ......................................................................................................... 2 Discrimination and Harassment ..................................................................................... 2 Non-Academic Misconduct ............................................................................................ 3

2. Academic Programs ................................................................................................ 5 2.1 Programs at ICM ......................................................................................................... 5

3. Program Progression ............................................................................................... 6 3.1 3.2 3.3 3.4

Progression from UTP Stage I to UTP Stage II................................................................. 6 Progression from UTP Stage II to the University of Manitoba ............................................ 7 Progression from Mixed Program to Direct Program ......................................................... 7 Program Changes within ICM ........................................................................................ 8

4. General Academic Regulations and Requirements ....................................................... 9 4.1 Grades and Grade Point Average Calculation .................................................................. 9 4.2 Explanation of Codes/Notations ....................................................................................10 4.3 Academic Integrity .....................................................................................................11 4.4 Registration ...............................................................................................................12 4.5 Adding and Dropping Courses ......................................................................................13 4.6 Course Overload ........................................................................................................14 4.7 Visiting Student .........................................................................................................15 4.8 Class Attendance .......................................................................................................15 4.9 Authorized Withdrawal ................................................................................................17 4.10 Program Deferral ......................................................................................................17 4.11 Advanced Standing ...................................................................................................18 4.12 ICM Transcripts ........................................................................................................18 4.13 Program Withdrawal .................................................................................................18 4.14 ICM Re-Admission ....................................................................................................18

5. Assessment and Progress ...................................................................................... 19 5.1 5.2 5.3 5.4 5.5 5.6 5.7

Examinations .............................................................................................................19 Exam Cancellation Due to School Closure ......................................................................19 Supplementary Examinations.......................................................................................19 Deferred Tests or Examinations ...................................................................................19 Grade/Course Appeals ................................................................................................21 Satisfactory Academic Progress, Academic Probation and Academic Warning .....................21 Lab Exemptions .........................................................................................................25

6. Fees ................................................................................................................... 26 6.1 Late Payment Fee ......................................................................................................26 6.2 Refund Policy .............................................................................................................26 6.3 Delinquent Residence Fees ..........................................................................................26

7. Welfare and Advising ............................................................................................ 27 7.1 Medical Care..............................................................................................................27 7.2 Safety Incidents .........................................................................................................27 7.3 Advising Services .......................................................................................................27

1. Code of Conduct ICM students have a right to a safe and conducive learning environment. ICM’s Student Code of Conduct outlines standards of acceptable behaviour required by all ICM students. By ensuring appropriate standards of conduct, the reputation and integrity of the College, its students, faculty, and staff are maintained. Within the college environment, both staff and students have expectations and responsibilities. These expectations and responsibilities assist ICM in providing students with educational resources and programming that will enable them to successfully complete their course of study.

1.1 ICM Expectations As members of an academic community, students are expected to: • Treat all others with respect and courtesy; • Treat others equitably irrespective of ancestry, nationality, ethnic background or origin, religion or creed, age, sex, gender, sexual orientation, marital or family status, source of income, political belief, physical or mental disability, or social disadvantage; • Adhere to behaviour that protects the health and safety of others and self; • Respect the opinions and views of others; • Avoid any conduct that might reasonably be perceived as harassment (including but not limited to sexual, racial, or gender-based) or otherwise intimidating; • Attend classes, maintain consistent levels of study, and submit assessment pieces on time; • Consider and utilise academic performance feedback from teaching staff; • Familiarize themselves with, and follow, ICM’s policies and procedures; and • Maintain high standards and a professional approach to their studies.

1.2 Student Expectations As individuals, students of ICM can expect: • To be treated with courtesy and respect; • To be treated equitably irrespective of ancestry, nationality, ethnic background or origin, religion or creed, age, sex, gender, sexual orientation, marital or family status, source of income, political belief, physical or mental disability, or social disadvantage; • To be able to freely communicate and voice alternative points of view in rational debate; • To participate in a learning environment free from harassment (including but not limited to sexual, racial, and gender-based),intimidation, and threat to health and safety; • To have their personal information kept private and secure ; • To be able to access personal records, subject to the provisions of the Freedom of Information and Protection of Privacy Act; • To be provided with timely and accurate information as it pertains to courses, enrolment, and all administrative matters; • To have reasonable access to instructional staff by email for consultation outside normal contact hours; • That assessment within courses will be equitably and appropriately implemented. 1|Page

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That the facilities and equipment they use are safe, and comply with occupational health and safety guidelines.

1.3 Student Conduct All ICM students are expected to comply with the following rules of behaviour whilst enrolled at the College: • Demonstrate mutual respect for College staff, visitors and fellow students; • Turn off all mobile electronic devices during class times (unless otherwise authorized) and examinations; • Not eat or drink in classrooms and laboratories; • Prepare for each class by undertaking the required reading, and completing all necessary tutorial or laboratory work; • Attend all lectures, tutorials, workshops, and other contact sessions as scheduled; • Adhere to course outline’s instructions on how to attend classes, • Work to the best of their ability; • Participate actively in learning activities; • Avoid all forms of academic misconduct; • Provide constructive feedback when evaluating units and lecturers; • Refrain from activities that might negatively impact on other members of the College community; • Be aware of their responsibilities within their units and course of study, and • Any other rules of class behaviour as determined by and/or negotiated with their instructor.

1.4 Discrimination and Harassment ICM is committed to providing access to learning aids and an equitable approach in dealing with all students. ICM recognizes the right of all students and staff to work and study in an environment free from discrimination and harassment based on ancestry, nationality, ethnic background or origin, religion or creed, age, sex, gender, sexual orientation, marital or family status, source of income, political belief, physical or mental disability, or social disadvantage. Discrimination or harassment of staff or students, by any member of the teaching and learning environment, is unacceptable, and contrary to the core educational and employment values that ICM upholds. All members of the College are expected to maintain an environment where cultural differences are accepted and respected, and individuals are able to participate fully in academic life. ICM will treat claims of discrimination and/or harassment seriously, and all claims will be investigated confidentially to protect complainants and witnesses from further harassment and victimisation. Students subjected to any form of harassment by any individual or group of individuals are advised to report the matter in confidence to the Associate DirectorStudents or College Director & Principal.

1.5 Clean Air Policy Both ICM and the University of Manitoba (UofM) ensure that all members of the community can enjoy a clean and smoke free environment. Smoking and vaping is only permitted in designated smoking areas on campus (note: cannabis smoking/vaping is strictly prohibited 2|Page

on UofM property). All cigarette butts must be disposed of appropriately in the designated trays. Students are requested to be respectful of the needs of classmates and instructors by avoiding the use of unnecessary scented products while attending lectures. Exposure to scented products may trigger serious health reactions in persons with asthma, allergies, migraines or chemical sensitivities. Please consider using unscented products where possible (e.g. perfume, lotions, oils).

1.6 Non-Academic Misconduct ICM expects all staff and students to adhere to the standards of the UofM Policy on Respectful Work and Learning Environment. ICM will use internal procedures to apply these policies but may consult the UofM and in particular the Human Rights and Conflict Management Officer, to ensure staff and students meet the expectations of our partner institution. Please refer to umanitoba.ca/human_rights/rwle/ for information about the policy. Individuals who breach any of the guidelines outlined in this Code of Conduct may be considered to have engaged in official misconduct. In addition, individuals who engage in any of the following activities may also be considered to have engaged in misconduct: • Endangering the health or safety of any person at the College or University; • Threatening harm or engaging in actual harm by any means (including but not limited to physically, mentally, sexually, or electronically) to another person; • Participating in property-related misconduct, including but not limited to theft, threats to or damage of University/ICM property, or vandalism; • Engaging in inappropriate or disruptive behaviour; • Abusing the process of University/ICM policies, procedures, or regulations, including but not limited to abuse of computer privileges, breach of student residence rules or regulations, failure to comply with previously imposed disciplinary action, or frivolous or vexatious complaints or appeals. Violations to the ICM Code of Conduct will be considered as non-academic misconduct cases. For information pertaining to academic misconduct, please refer to Section 4.3 Academic Integrity.

1.6.1 Code of Conduct Grievance Policy Individuals who believe they have been treated or have witnessed behaviour that violates the ICM Code of Conduct can submit a grievance in writing to Associate Director Students within thirty days from the alleged incident. Written grievances should clearly outline the nature of the violation and provide evidence to substantiate its claims. All grievances are considered with courtesy and without fear of prejudice or inappropriate treatment and will be responded to within thirty days. If it can be shown that an individual has engaged in behaviour that violates the Code of Conduct, the individual may be asked to attend an interview with the Associate Director – Students in the first instance. During the interview, individuals will be asked to provide an explanation for their behaviour. Depending on the severity of the act of misconduct, cases may be escalated to the College Director & Principal. 3|Page

1.6.2 Penalties The following penalties or combination thereof may be imposed on those committing a non-academic misconduct: • Written warning; • Official reprimand; • Suspension from classes for a period of time; • Expulsion from the College.

1.6.3 Appeals Individuals who have an allegation of non-academic misconduct filed against them have a right to appeal. Individuals who believe they have been wrongly accused of non-academic misconduct can appeal the allegation by formally writing an appeal letter to the ICM Associate Director- Students for further review, to be submitted within thirty days from the time they were notified of the grievance. Individuals are encouraged to provide evidence that they were wrongly accused, supporting their appeal letter. All appeals are considered with courtesy and without fear of prejudice or inappropriate treatment and will be responded to within thirty days.

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2. Academic Programs 2.1 Programs at ICM Program University Transfer Program (UTP) Stage I University Transfer Program (UTP) Stage II

Minimum Entry Requirement Year 11 (or equivalent) Year 12 (or equivalent) or UTP Stage I

A complete listing of Admission requirements is available at https://www.icmanitoba.ca/admission-requirements.

2.1.1 UTP Stage I ICM's University Transfer Program Stage I (UTP Stage I) bridges secondary school and undergraduate studies. It consists of eight courses of study and is designed to prepare students for entry to university-level programs. UTP Stage I courses bear no credit hour value and will not transfer for credit to the UofM, nor will they be included in the calculation of GPA.

2.1.2 UTP Stage II The UTP Stage II program is equivalent to the first year of undergraduate studies and comprises courses that will directly transfer for credit to the UofM. Programs offered with UTP Stage II include Arts; Business; Engineering; Environment, Earth, & Resources; and Science.

2.1.3 Academic English Skills (AES) Mixed Program For some ICM students, English may not be their first language. In recognition of the needs of such students, ICM has a special program in place to help students address their English language needs. Students who do not satisfy the English Language requirement must enrol in the Mixed English program, comprising a course called AES100 – Academic English Skills, which consists of fifteen hours per week of Academic English. In addition, they will take up to two academic courses in the first term of study. This arrangement is beneficial in that it combines learning English for academic purposes with a gradual introduction to academic courses. Students who are concerned about their English and who have not been enrolled in the program are encouraged to discuss with a Student Success Advisor to review the options available to them.

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3. Program Progression 3.1 Progression from UTP Stage I to UTP Stage II Upon successful completion of UTP Stage I students can advance to UTP Stage II. UTP Stage I graduates must complete UTP Stage II prior to transferring to the UofM. The UTP Stage I program is designed to prepare students for entry to university level programs. Students are required to successfully complete eight courses during the UTP Stage I program with a minimum standing as specified below. UTP Stage I Program (ICM)

Minimum Entry Requirement from UTP Stage I

Agricultural & Food Sciences

60% average (C average)

Arts

60% average (C average)

Business

60% average (C average)

Engineering

75% average* (B+ average)

Environment, Earth, & Resources

60% average (C average)

Science

60% average (C average)

Recreation Management

60% average (C average)

*Students need a minimum of 70% in each of CHM100, PHY100 and (MTH101 or MTH103) and a 75% average in these three subjects. Refer to Section 3.4.1 for more information about transfer requirements to UTP Stage II Engineering.

3.1.1 Dual Curriculum Program Students who have less than three UTP Stage I courses remaining to complete their UTP Stage I program may enrol in up to two UTP Stage II courses providing they are in good academic standing. Students completing this combination of UTP Stage I and UTP Stage II courses to satisfy their UTP Stage I requirements are considered to be following the Dual Curriculum program. UTP Stage I students who are approved to enrol in UTP Stage II courses are restricted to taking a maximum of two UTP Stage II courses per term until they have successfully completed UTP Stage I. Students who do not complete their Dual Curriculum program in one (1) term will be escalated to Academic Probation Level 3 (see section 5.6 for more information) in the subsequent term. The academic requirements for the Dual Curriculum program can be seen below.

UTP I Courses Completed

Minimum GPA Required

Six

1.5 (Best six)

Seven

1.75 (Best seven)

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Note: A GPA below 1.75 (best seven) but greater than 1.5 (best six) can still be in the Dual Curriculum program, however they will be required to register in two UTP I courses and up to two UTP Stage II courses. Students who do not meet these academic requirements will be ineligible for the Dual Curriculum program and required to register in a minimum of three UTP Stage I courses. UTP Stage I students who are approved to enrol in UTP Stage II courses are re...