Microsoft Word Lesson 2 - Textbook Notes, Key Terms, Objectives Review, Practice Questions PDF

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MIcrosoft Word Textbook Notes, Key Terms, Objectives Review, Practice Questions...

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Lesson 2 – Microsoft Word Basics Word processing applications such as Microsoft Word are powerful tools for writers and publishers. For a diverse range of documents—term papers, newsletters, posters, novels, or textbooks—the features and functions of Word simplify the editing of content and allow authors to separate the creative and technical issues of writing. This means that the writer can focus on the creative aspects of writing without being concerned about the need for revision and correction of errors, as these may be done easily after the fact, when the bulk of the content is written. The material and exercises in the Word chapters in the textbook will provide you with an understanding of some of the features that make word processing programs so useful and give you hands-on experience in using these features in Word. The Word section of the course introduces word processing in general terms and describes the uses and advantages of word processing software. Common functions and features found in most word processing programs are also explained in general terms. Word Chapter 1 introduces Word 2016 specifically, beginning with a tour of interface tabs, and including the toolbars and menus. It then discusses word wrapping options, keyboard shortcuts, and toggle switches. Document formatting—including margin control, page orientation, page breaks and numbering, headers and footers, sections, and cover pages—is also introduced in this chapter, as well as methods for finding and replacing text. This chapter also covers spelling and grammar checking, as well as options for saving and printing documents, and examines some of the ways in which Word can be customized to meet individual needs.

Textbook – Word Chapter 1: Introduction to Word 

Read pages 130 through 145.

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Introduction to Word Processing: o Word Processing Software o Microsoft Word Beginning and Editing a Document Word Components: o The following list briefly describes Word’s basic features:  Commands on the Ribbon enable you to create, modify, and enhance documents.  The title bar indicates the file name of the current document and includes Windows control buttons and access to Tell Me, a search tool that enables you to tell Word what you want to do.  The Quick Access Toolbar, located on the left side of the title bar, makes it easy to save a document, and undo or redo recent commands.  The status bar keeps you apprised of information such as word and page count, and the current position within the document.

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View buttons at the right side of the status bar enable you to change the view of a document and dragging the Zoom slider enlarges or reduces the onscreen size of a document.  Using the horizontal and vertical scroll bars, you can scroll through a document (although doing so does not actually move the insertion point). Create a Document o Word Wrap: automatically pushes words to the next line when you reach the right margin. o Hard Return: When you press Enter at the end of a line or paragraph. It is considered a nonprinting character than can be deleted. o Soft Return: created as it wraps text from one line to the next. This is not considered a character and cannot be deleted. o Paragraph Marks: to display nonprinting characters. Click show/hide ¶ Reuse Text Use a Template: o Pin and Unpin a Template Save a Document Open a Document Insert Text and Navigate a Document o Insertion Point: indicates where the text you type will be placed.  Ctrl+Home: to move to the beginning of the document  Ctrl+End: to move to the end of the document Review Spelling and Grammar: Under the Review Tab o Thesaurus o Synonyms o Insights: (found under Smart LookUp) is a pane that presents outside resources, such as images, definitions, and other references. Customizing Word o Explore Word Options o Customize the Ribbon o Customize the Quick Access Toolbar (QAT) 

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Read pages 153 through 164.

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Document Organization Insert Header and Footers: Under the Insert Tab Adjust Margins: Under the Layout Tab Page Orientation: Under the Layout Tab, click Orientation. Watermark: a text or graphic that displays behind text on a page. o Found? Under the Design Tab. Click Watermark in the Page Background group Symbol: is text, a graphic, or a foreign language character than can be inserted into a document. o Found? Under the Insert Tab Viewing a Document in Different Ways o Select a Document View:  Print Layout view  Draft view  Outline view  Web Layout view

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 Read Mode Change the Zoom Setting View a Document and Manage Page Flow o Page Break:  Press Ctrl+Enter OR  Click the Layout tab, click Breaks, and then select Page

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Read pages 172 through 179.

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Document Settings and Properties Modifying Document Properties Customize Document Properties: Under File Tab, click Properties, and click Advanced Properties. Prepare a Document for Distribution Ensure Document Compatibility Understand Backup Options o AutoRecover Document Inspector: Under the File Tab, click Check for Issues. Click Inspect Document. Select Print Options

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Review and study the Objectives Review and Key Terms, pages 185 and 186.

Chapter Objectives Review After reading this chapter, you have accomplished the following objectives: 1. Begin and edit a document. a) Use a template: Predesigned documents save time by providing a starting point. b) Create a document: Create a blank document by clicking Blank document when Word opens. c) Reuse text: Text from previously created documents can be inserted in another document. d) Save a document: Saving a document makes it possible to access it later for editing, sharing, or printing. e) Open a document: Open a saved document by selecting the document from the Recent Documents list or browsing for other documents. Insert text and navigate a document: The insertion point indicates where the text you type will be placed. Use scroll bars or keyboard shortcuts to move around in a document. f) Review spelling and grammar: Use the Review tab to make sure all documents are free of typographical and grammatical errors.

2. Customize Word.

a) Explore Word options: Word options are global settings you can select, such as whether to check spelling automatically, or where to save a file by default. b) Customize the Ribbon: Customize the Ribbon, using Word Options, to add, remove, or rename Ribbon tabs and commands. c) Customize the Quick Access Toolbar: The Quick Access Toolbar contains a few commands by default, but you can add more. 3. Use features that improve readability. a) Insert headers and footers: Headers and footers provide information, such as page number and organization name, in the top and bottom margins of a document. b) Adjust margins: You can change margins, selecting predefined settings or creating your own. c) Change page orientation: Select Landscape to show a document that is wider than it is tall, or Portrait to show a document taller than it is wide. d) Insert a watermark: A watermark is text or a graphic that displays behind text to identify such items as a document’s purpose, owner, or status. e) Insert a symbol: A symbol is typically a character or graphic that is not found on the keyboard, such as ©. 4. View a document in different ways. a) Select a document view: A view is the way a document displays onscreen; available Word views include Print Layout, Read Mode, Outline, Web Layout, and Draft. b) change the zoom setting: By changing the zoom setting, you can enlarge or reduce text size onscreen. c) View a document and manage page flow: Forcing a page break is useful to divide document sections (for example, to separate a cover page from other report pages), or to better manage page flow so that pages do not end awkwardly. 5. Modify document properties. a) Customize document properties: Document properties are items you can add to a document to further describe it, such as author, keywords, and comments. 6. Prepare a document for distribution. a) Ensure document compatibility: Using Word 2016, you can convert documents to the most recent version and you can also ensure a document’s compatibility with earlier versions. b) Understand backup options: Backup options include AutoRecover and the ability always to create a backup copy of a saved document. c) Run the Document Inspector: Word’s Document Inspector reveals any hidden or personal data in a file and enables you to remove sensitive information. d) Select print options: Using Word’s print options, you can specify the pages to print, the number of copies, and various other print selections.

Key Terms Matching Match the key terms with their definitions. Write the key term letter by the appropriate numbered definition.

a. b. c. d. e. f. g. h.

AutoRecover Document Inspector Draft view Header and Footer Insertion point Insights Microsoft Word Outline view

i. j. k. l. m. n. o. p.

Print Layout view Read Mode Symbol Template Thesaurus Watermark Word processing software Word wrap

1._______ Text or graphic that displays behind text. 2._______ A structural view of a document or presentation that can be collapsed or expanded as necessary. 3._______ The feature that automatically moves words to the next line if they do not fit on the current line. 4._______ The feature that enables Word to recover a previous version of a document. p. 176 5._______ A computer application, such as Microsoft Word, used primarily with text to create, edit, and format documents. 6._______ View in which text reflows to screen-sized pages to make it easier to read. 7._______ Word processing application included in the Microsoft Office software suite. 8._______ A predesigned document that may include formats that can be modified. 9._______ View that closely resembles the way a document will look when printed. 10._______ A character or graphic not normally included on a keyboard. 11._______ A feature that checks for and removes certain hidden and personal information from a document. 12._______ Information that displays at the top or bottom of each document page. 13._______ View that shows a great deal of document space, but no margins, headers, footers, or other special features. 14._______ Blinking bar that indicates where text that you next type will appear. 15._______ Pane that displays when you click Smart Lookup, enabling you to access outside resources, such as images, definitions, and other items for a selected word. 16._______ Tool that enables you to find a synonym for a selected word.

Multiple Choice

1. The view that presents a document in screen-sized pages with two shown at a time, for ease of comprehension and sharing, is: (a)Read Mode. (b)Print Layout view. (c)Draft view. (d)Full Screen Mode. 2. The Document Inspector is useful when you want to: (a)Troubleshoot a document, identifying and adjusting nonprinting characters. (b)Reveal any hidden or personal data in the file so that it can be removed, if necessary. (c)Check the document for spelling and grammatical errors. (d)Adjust page layout. 3. To keep a date, such as June 15, from being separated between lines of a document, where the word June might display on one line, with 15 on the next, you could: (a)Insert a soft return between June and 15. (b)Insert an Em dash symbol before the word June. (c)Insert a hard return after 15. (d)Insert a nonbreaking space symbol between June and 15. 4. The pane that displays images, resources, and definitions of a selected word is: (a)Insights. (b)Thesaurus. (c)Document Properties. (d)Read Mode. 5. Suppose you find that a heading within a report is displayed at the end of a page, with remaining text in that section placed on the next page. To keep the heading with the text, you would position the insertion point before the heading and then:

(a)Press Ctrl+Enter. (b)Click the Layout tab, click Breaks, and then select Line Numbers. (c)Insert a soft return. (d)Press Ctrl+Page Down. 6. You need to generate a printed calendar quickly. You can use Word to accomplish that by using a predesigned document called a: (a)Pattern. (b)View. (c)Template. (d)Shell. 7. One reason to display nonprinting characters is to: (a)Simplify the process of converting a document to an earlier Word version. (b)Enable spell checking on the document. (c)Enable document properties to be added to a document. (d)Assist with troubleshooting a document and modifying its appearance. 8. You have just opened a document provided by a co-worker, and the title bar includes not only the file name but also the words Compatibility Mode. What does that mean? (a)The file was created in an earlier version of Word but saved as a Word 2016 file. (b)The file was created using another operating system but opened under a version of Windows. (c)Word has placed the document in read-only mode, which means you will not be able to edit it. (d)The file was created in an earlier version of Word and might not be able to accommodate newer Word 2016 features unless you convert it. 9. To identify a document as a draft, and not in final form, which of the following would you mostly likely add to the document? (a)Symbol (b)Watermark

(c)Template (d)Document property 10. One reason to use a header or footer is because: (a)The header or footer becomes a document property that can be used to search for the document later. (b)You only have to specify the content once, after which it displays automatically on all pages. (c)Most writing style guides require both headers and footers. (d)Headers and footers are required for all professional documents....