Placement handbook c PDF

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Summary

Handbook for placement year - includes useful contacts for the university, what to expect on placement, how to conduct yourself and get the most out of your placement, final coursework reflective essay submission guidance and mark scheme....

Description

Placement Student Handbook  Department of Health Professions  Health, Psychology and Social Care

Placements & Employability 20192020

Contents: Page No. 1. Introduction

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2. Procedures for Commencement & Completion of Placements 2 2.1.

Registering Your Placement 2 2.2. Successful Completion of Placement 2 2.3 3 3. Placement Assessment of Learning 3 3.1 Company report 3

Unit

Element

Aims

1(CW1)

3.2 Confirmation of Attendance Element 2 (CW2) 3

3.3 4 4. Insurance Requirements for Placements Abroad 5 5. Health & Safety Tripartite Agreement 6 6. Your Placement Time Line 7 7. Student Support and Guidance 8 8. Useful Contacts 9

Appendices: 

Appendix 1 - Appraisal Form 10-11



Appendix 2 – Student Assessment Form 12-13 1

Academic

Mentor



Appendix 3 –Managers Report Form 14



Appendix 4 – Company Report (CW1) and Confirmation of Attendance Certification Form (CW2) 15



Appendix 5 - Assessment Guide and Submission Checklist and University Standard Descriptor 16 -18

1

Introduction

This guide provides all placement students with the necessary information and guidance as to the procedures required to successfully complete their time on placement. This handbook contains instructions and all the paperwork necessary to prove that you have passed, and completed your placement period satisfactorily. There are documents, which have to be completed by your Academic Mentor, your work-based manager; and yourself. The responsibility for collecting, collating and submitting all of this documentation is ENTIRELY YOURS. 2

Procedures for Commencement & Completion of Placements

Students officially commence their placements with host organisations between the 1st June- 31st August each year, but can start after their 2nd year exams have been completed. You must ensure you will be able to accrue the 36-week minimum requirement for your placement.

2.1

Registering Your Placement

In order for your placement to be authorised as a suitable period of work placement it must be approved by the Placement Team. If you have secured a placement which has been advertised by MMU Health Professionals Faculty, please supply the Placement Team with the following documents:  Placement Confirmation Form  Offer Letter and or Employment Contract 2

The Placement Team will ask for a Tripartite Agreement to be signed by your employer, the University and yourself prior to commencing employment. Please Note: If you have any Health and Safety concerns with your placement please contact your Academic Mentor or the Placement Team immediately [email protected] 2.2

Successful Completion of Placement

For students to complete the placement successfully, they must adhere to the guidelines issued in this handbook and the student MMU code of conduct available at http://www.mmu.ac.uk/academic/casqe/regulations/assessment/docs/code-of-conduct.pdf

Students are also required to submit assessment element 1 Company Report (CW1) and element 2 Certification of Attendance Certification Form 36 weeks (CW2).

2.3 Unit Aims: This Unit underpins all Units at Level 4 and 5, including the Synergy Unit and provides a basic understanding of the methods of enquiry required for Level 6 Units. The content and nature of the learning experiences are designed to develop the students’ personal skills and provide them with the skills and competences deemed necessary to achieve success academically and professionally whilst in industry.

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Placement Assessment of Learning will include the following – 

You must pass the placement year to proceed to the final year of your sandwich degree, which includes the Submission of your Confirmation of Attendance Form’ assessment element 2 (CW2) and Company Report Element 1 (CW1)



Your Placement journal will provide a vital reference document in respect of your suitability and achievement for future employment

3.1 Company Report (CW1) Placement Assessment Element 1 Assessment Title: Company Report (CW1) Word Count: 1000 words Including – Job description Management diagram with structure indication student’s position Description of typical daily activities that may include;

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Projects that you have made major contribution to, (this report should show your understanding of the nature, type, size and structure of the organization you are working in) Your document will be written in a report format clearly defined sections and appendices. Assessment Deadline: 2nd July 2020 On return to academic studies Sept – Oct 2020 you are will produce a Presentation: ‘Review of your Placement year’ The work should be a word-processed document in an appropriate file or folder. 3.2 Confirmation of Attendance Assessment Element 2 (CW2) 36 weeks The Confirmation of Attendance Certification Form (appendix 4), should be signed and verified by your manager/supervisor. If your placement finishes before mid-August, you must ensure that this certificate is signed by your manager and submitted to by 2nd July 2020. If your placement finishes around 19 th August, you must still ensure that the certificate is signed, verifying your attendance and submitted to Moodle by 2nd July 2020. Should your placement continue beyond 19 th August 2020 we still require you to submit CW2 (Confirmation of Attendance Form) verifying your attendance up until the 19 thAugust, or the date at which your placement finishes. The deadline for this is still 2 nd July 2020, along with CW1 Company Report to Moodle. You are responsible for noting the number of weeks spent with your placement organisation and for documenting holiday periods and any instances of illness. Please photocopy and attach any medical certification explaining longer absences to your ‘confirmation of attendance’ form, assessment element 2 (CW2) (see Appendix 4). Your Manager should be responsible simply for signing the form as confirmation of the details provided by yourself. In all cases, this form must be returned as part of your Placement Assessment submitted to Moodle by 2nd July 2020. To be presented to the examination board. Assessment Overview: CW 2 see appendices 4 CW 1 See appendices 5 3.3

Academic Mentor

You will receive written confirmation of your allocated academic mentor in October. (If you have not received notification by the end of October, please contact the Placement Team.) Your academic mentor will telephone/email/ Skype or facetime you to discuss your progress and may arrange a suitable time and date for the placement visit but this is not always essential. It is 4

important that the academic mentor is able to speak with yourself and manager / supervisor, so please ensure you plan for this. During the telephone/ email/ Skype or facetime contact, your academic mentor will go through your Personal Development Plans. It is in your interest to complete your Placement journal during your time on placement, as it is a personal record of your work and achievements during the 3 rd year of your degree. The Personal Development Plan will enable your academic mentor to discuss the role you have, how you can further develop your role and demonstrate your skills whilst on placement. Your academic mentor will complete a Placement Review Form, which will record the main details of your placement. Please confirm with your academic mentor that this has been completed and all relevant details properly recorded. It is your academic mentors responsibility to return the Review Form to the Placement Team, where it will be recorded and placed on your file.

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Insurance Requirements for Placements Abroad

MMU offers free travel insurance to students travelling as part of their programme of study. This includes sandwich year placements. Students must register for travel insurance via the online form at: https://www.finance.mmu.ac.uk/news/public/newschoice.cfm?id=588 Once you have done this, you will receive a confirmation email which gives you the emergency contact number of the MMU travel insurers. High risk destinations are not available to select from the drop down list on the form, as a separate risk assessment is required for travel to these countries. If you are travelling to a high-risk destination, please contact your Placement Team as a risk assessment should be completed and signed by your Faculty to approve the travel. You can find a summary of the insurance cover on Moodle, you can also get a copy from the Placement Officer. 5

Students should arrange for an EHIC if travelling within the European Economic Area (EEA). More details can be found at http://www.nhs.uk/NHSEngland/Healthcareabroad/EHIC/Pages/about-theehic.aspx Please provide the Placement Office with a copy of your travel insurance documents and visa documents prior to your placement start date.

5

Health & Safety Requirements

Manchester Metropolitan University, the Student and the Placement Provider have a role in the Student’s health, safety and welfare whilst on placement. As such, you will be required to sign and adhere to a Health & Safety Tripartite Agreement prior to and during your placement period. The Tripartite is an agreement between the Student, the Placement Provider and the Manchester Metropolitan University. Regarded as a legally binding document, it requires that you: 

Behave in an effective, safe and reliable way.



Inform the Placement Provider and the University of any personal factors, health (including mental health) concerns or disabilities that may require specific adjustment(s).



Attend any briefing sessions given by the University or Placement Provider and familiarise themselves with any information provided before the placement begins.



Inform the University of their contact details for the duration of the placement.



Follow the rules, practices and processes regarding health and safety of the Placement Provider, including any training and instruction that is required.

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Carry out the work specified under the appropriate supervision of nominated individuals of the Placement Provider.

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Inform the Placement Provider of any concerns with regard to health and safety.

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Consult and inform the University of any changes to the conditions of the placement.

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Report any accidents or near misses to the Placement Provider and the University as soon as possible.

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Inform the University if any concerns with regard to Health and Safety that have been raised with the Placement Provider are not addressed.

Students are required to read and familiarise themselves with the MMU Health & Safety briefing document prior to starting placement. The Health and Safety briefing notes can be accessed in the Placement Preparation section on Moodle. You must complete the Health and Safety Checklist, this can be found on Moodle. If you do not engage in Health and Safety briefing you are required to sign a disclaimer.

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6

Your Placement Time Line

Timescale

Activity

Within the first week

Ensure that you have received an induction which covers essential health and safety information and procedures. You should email your placement email address, direct work telephone number and updated supervisor contact details to [email protected] Complete health and safety checklist (available on the Placement Area of Moodle) Get to know your colleagues and their experiences of

Within the

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first 2 months During November

November through until January Within first six months of placement

the industry you are doing a placement in. Make contact with your academic mentor by phone/email/ Skype or facetime. (please note that should you require assistance, prior to your tutor being appointed, then you should contact the Placement Team, [email protected] Arrange a suitable time to discuss progress with your academic mentor, yourself and your Manager. Arrange 1st Appraisal with manager (clearly the exact timing will depend on the company). For those students who may only receive 1 appraisal during the year, it would be advisable to have this completed, 2-3 weeks prior to leaving your placement position.

JanuaryAugust

Work towards completing your company report gathering information for your report - assessment element 1 (CW1) Discuss your possible Dissertation question with work mentor and academic mentor. With indications of completing primary research and possibly some secondary research.

On your final day and before the 19th August 2016.

Your manager needs to sign the ‘Confirmation of Attendance’ form (36 weeks) and this must be included for assessment element 2 (CW2) Appendix 4, which must be submitted by 2nd July 2020. Should students have problems in getting their ‘Confirmation of Attendance Certification’ form signed under these circumstances, please inform your academic mentor and the Placement Team. Useful contact details are detailed in section 8.

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Student Support and Guidance

The Placement Team plays an integral role in providing information, support and guidance for students whilst out on placement. Students’ are supported during their placement through a variety of channels and mechanisms. Support interventions range from the Placement Team, the organisation’s designated Supervisor and the Academic Mentor. A three-way channel of communication is created to ensure consistency for both the student and employer. 8

If you should experience any problems whilst on placement, please get in touch with the Placement Team or your allocated Academic Mentor. Contact details can be found in the ‘Useful Contacts’ section of the handbook. You will also be sent the contact information of your Academic Mentor who will be in contact with you within the first month of starting your placement. If you have not heard from your Mentor, please inform the Placement Team immediately. Student Support Services, Programme Teams and the University Counseling Service will remain available to students during their placements; an appropriate system of referral exists to direct students to the required or appropriate services.

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Useful Contacts

Placement Team Susan Brankin Placement Tutor Nutritional Sciences

0161 247 2743

Lucy Shaw [email protected]

[email protected]

0161 247 2583 9

Other Useful Contacts MMU Legal Team (Insurance) [email protected] MMU Counselling Service Students Union MMU Disability Services MMU Finance Service Centre

0161 247 5992

0161 247 3493 [email protected] 0161 273 1162 0161 247 6480 0161 247 1852

APPENDIX 1

APPRAISAL FORM Template available on Moodle AIM OF THE APPRAISAL

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The purpose of this document is to assist you and your manager to assess your strengths and identify areas of personal development needs through a formal appraisal of your work performance. You should complete the sections of the form relevant to you prior to your appraisal with your manager. The remaining sections will then be completed by your manager on the basis of your discussions during the appraisal meeting. Score on the following basis : 3: EXEMPLARY PERFORMANCE Performance which is characterised by a consistently high level of achievement in the stated area. 2: COMPETENT PERFORMANCE Performance which produces good work and demonstrates skills which are in line with the requirements of the job. 1: DEVELOPMENT AREA An area in which the student can work to develop the skills required for the job.

Student Self-Assessment Diagnostic Prior To Appraisal 1. How effective a contribution do you feel you are making to the work of your department / business?

2 Identify your areas of strength and weakness, evaluate these in relation to your role and the impact they are having.

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APPENDIX 1

3. Identify areas of personal development and work experience that would be beneficial over the next few months.

APPENDIX 2

STUDENT ASSESSMENT FORM

You should complete your section of the form - ‘Self column’ - prior to your appraisal. The ‘Manager column’ will then be completed by your manager on the basis of discussions during the appraisal meeting. Score on the following basis (1-3) : 3: EXEMPLARY PERFORMANCE Performance which is characterised by a consistently high level of achievement in the stated area. 2: COMPETENT PERFORMANCE Performance which produces good work and demonstrates skills which are in line with the requirements of the job. 1: DEVELOPMENT AREA An area in which the student can work to develop the skills required for the job.

Student Name:

Date of Appraisal Interview: Assessment Manager

Individual Characteristics a) Professional conduct: Appearance, punctuality, attendance. b) Integrity: Reliability, trustworthy, honest. c) Personal management: Planning and prioritising work.

Communication Skills (presentation of information in a clear, concise And accurate manner) a) Verbal communication / telephone skills. b) Reports, correspondence, documentation. c) Meetings, presentations.

Working with others

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Self

APPENDIX 2

a) Ability to deal with colleagues / customers and utilisation of Inter Personal Skills. b) Willingness to seek help, guidance. c) Supporting others.

Motivation a) Application and completion of tasks required. b) Flexibility to adapt; additional workloads / hours responsibilities. c) Desire to succeed, achieve, perform.

Intellectual Ability a) Logical, methodical and objective. Approach to work. b) Ability to develop skills and accept / develop new ideas. c) Innovative and creative approach to problem solving. Responsibility a) Demonstrates initiative; actively influencing and driving their role in the business. b) Ability to make decisions, act and take responsibility for them. c) Competent and active team worker.

Student Self Assessment Mean Score……………………………………………………………………………

Manager Assessment Mean Score……………………………………………………………………………

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APPENDIX 3

MANAGERS REPORT This section is to be manager / supervisor after your appraisal.

completed by your

Manager’s Comments Please include details of any performance measures as detailed in the assessment forms which have scored particularly well or badly

Action Points Please give details of those actions or changes in job role, which will take place as a result of your discussions.

Placement Student’s signature……………………………………………………… Date………………………………………………………………………………………. Manager’s signature……………………………………………………………. Date……………………………………………………………………………………….

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APPENDIX 4

CONFIRMATION OF ATTENDANCE FORM - ASSESSMENT ELEMENT 2 (CW2) 36 weeks (Required for both employers if on a split placement)

Student Name:

Start Date:

Course Title:

End Date:

Company Name:

SICKNESS PERIODS: (Please attach copies of self-certified sickness of 4-7 days and doctors notes for absences of more than 7 days): …………………………………………………………………………………………...