QG SAP B1 on Cloud - AIS AY2021-2022 2 PDF

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FASTTRACK IT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759 l fitacademy Page 1 / 87SAP Business One on Cloud –Accounting InformationSystemFASTTRACK IT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., ...

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SAP B1 on Cloud – Accounting Information System

SAP Business One on Cloud – Accounting Information System

FASTTRACK IT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – Accounting Information System

Table of Contents CHAPTER 1: SAP BUSINESS ONE ON CLOUD PLATFORM AND ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM ....................................................................................................................................................... 5 Overview ................................................................................................................................................. 5 Types of Cloud Deployment ................................................................................................................ 5 Huawei Cloud Platform ....................................................................................................................... 6 Capabilities and User Experience ............................................................................................................ 7 Key Features of Cloud Computing ....................................................................................................... 7 Introduction to SAP ............................................................................................................................. 8 SAP Business One ................................................................................................................................ 9 Benefits ................................................................................................................................................. 10 SAP Business One: On Premise vs. On Cloud..................................................................................... 10 WHAT IS ENTERPRISE RESOURCE PLANNING (ERP)? ............................................................................. 10 ADVANTAGES AND CHALLENGES OF AN ERP SYSTEM .......................................................................... 11 CHAPTER 2: GETTING STARTED ................................................................................................................. 12 Log-in to SAP Business One ................................................................................................................... 12 User Interface ....................................................................................................................................... 14 Menu Bar and Tool Bar ..................................................................................................................... 14 Modules Menu .................................................................................................................................. 15 User and Password Maintenance...................................................................................................... 15 Branch Name Setting ........................................................................................................................ 16 Basic Customization .......................................................................................................................... 17 CHAPTER 3: MASTER DATA AND DOCUMENT HANDLING ........................................................................ 18 Types of Master Data ............................................................................................................................ 19 Business Partner Master Data ............................................................................................................... 20 How to Create a Business Partner Master Data ................................................................................ 21 Item Master Data .................................................................................................................................. 23 How to Create an Item Master Data ................................................................................................. 23 Document Handling .............................................................................................................................. 25 General Structure of Marketing Documents ......................................................................................... 25

FASTTRACK IT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – Accounting Information System

CHAPTER 4: EXPENDITURE CYCLE ............................................................................................................. 26 Overview ............................................................................................................................................... 26 Purchasing Documents ............................................................................................................................. 28 Purchase Order ..................................................................................................................................... 28 How to Create a Purchase Order ...................................................................................................... 28 Goods Receipt PO ................................................................................................................................. 29 How to Create a Goods Receipt PO ................................................................................................... 29 A/P Invoices .......................................................................................................................................... 31 How to Create an A/P Invoice ........................................................................................................... 31 Outgoing Payments ............................................................................................................................... 32 How to Create Outgoing Payments ................................................................................................... 32 Linking Purchasing Documents ............................................................................................................. 33 How to view Relationship Map ......................................................................................................... 33 CHAPTER 5: REVENUE CYCLE .................................................................................................................... 34 Overview ............................................................................................................................................... 34 Leads and Customers ............................................................................................................................. 35 Sales Documents ....................................................................................................................................... 36 Sales Order............................................................................................................................................ 36 How to Create a Sales Order ............................................................................................................. 36 Delivery ................................................................................................................................................. 38 How to Create a Delivery document ................................................................................................. 38 A/R Invoice............................................................................................................................................ 40 How to Create an A/R Invoice ........................................................................................................... 40 Incoming Payments............................................................................................................................... 41 How to Create Incoming Payments ................................................................................................... 41 CHAPTER 6: INVENTORY CYCLE ................................................................................................................. 42 Overview ............................................................................................................................................... 42 Items and Warehouses ......................................................................................................................... 42 Defining a warehouse ....................................................................................................................... 42 Inventory Transactions ......................................................................................................................... 44

FASTTRACK IT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – Accounting Information System

Goods Receipt and Goods Issue ......................................................................................................... 44 Inventory Transfer ............................................................................................................................ 47 Inventory Management ........................................................................................................................ 48 By Serial Numbers ............................................................................................................................. 48 By Batches ......................................................................................................................................... 54 Price Lists and Discounts ....................................................................................................................... 59 Price Lists .......................................................................................................................................... 60 Price List ............................................................................................................................................ 61 Period and Volume Discounts ........................................................................................................... 61 Discount Groups ............................................................................................................................... 64 Special Prices .................................................................................................................................... 67 CHAPTER 7: FINANCE CYCLE ..................................................................................................................... 70 Chart of Accounts ................................................................................................................................. 70 Viewing Chart of Accounts ................................................................................................................ 72 Editing Chart of Accounts .................................................................................................................. 72 Posting Periods ..................................................................................................................................... 74 Journal Entry ......................................................................................................................................... 75 Posting Tools ......................................................................................................................................... 77 Non-Routine Transactions ................................................................................................................ 77 Routine Transactions ........................................................................................................................ 80 Posting Period Process .......................................................................................................................... 83 CHAPTER 8: CONTROLLING REPORTS........................................................................................................ 85 Customer Receivables Aging Report ..................................................................................................... 85 Financial Reports .................................................................................................................................. 86

FASTTRACK IT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – Accounting Information System

CHAPTER 1: SAP BUSINESS ONE ON CLOUD PLATFORM AND ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM At the end of this chapter, students will be able to: 1. Describe the different types of cloud deployment 2. Identify the key features of Cloud Computing 3. Differentiate on premise and on cloud SAP Business One experience 4. Define what is an Enterprise Resource Planning (ERP) System 5. Enumerate the advantages and challenges in implementing an ERP

Overview Cloud computing represents a new way to deploy computing technology to give users the ability to access, work on, share, and store information using the internet. The ideal way to describe Cloud Computing would be to term it as 'Everything as a Service' (abbreviated as XaaS). The cloud itself is a complex network of data centers, each composed of thousands of computers working together that can perform and achieve the functions of a software on a personal or business computer units by providing users access to a vast number of applications, platforms and services delivered over the Internet.

Types of Cloud Deployment

PRIVATE CLOUD Private Cloud, also known as Internal Cloud, is a cloud-based infrastructure operated exclusively for a single organization with all data protected behind an internal firewall. This is usually physically located at the company's on-site data center or can also be managed and hosted by a third-party provider.

FASTTRACK IT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – Accounting Information System

PUBLIC CLOUD Public Cloud, also known as External Cloud, is available to the public where data are created and stored on third-party servers. Service infrastructure belongs to service providers that manage them and administer pool resources. The need for user companies to buy and maintain their own hardware is eliminated. It is based on a shared cost model for all the users or in the form of a licensing policy such as pay per use. HYBRID CLOUD Hybrid Cloud encompasses the best features of the abovementioned cloud computing deployment models. It allows companies to mix and match the facets of public and private cloud that best suit their requirements.

Huawei Cloud Platform

Huawei Cloud is the chosen partner of Fasttrack IT Academy for the deployment of SAP Business One on Cloud to our university and collegiate partners. Huawei Cloud now distills 30+ years of accumulated technology, innovation, and expertise in the ICT infrastructure field to offer customers everything as a service. You can grow your enterprise in the best environment with stable, secure, and ever-improving Huawei Cloud services and affordable, inclusive AI. It provides a powerful computing platform and easy-to-use development platform to support Huawei's full-stack, all-scenario AI strategy.

FASTTRACK IT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – Accounting Information System

By the end of 2019, Huawei Cloud had launched 200+ cloud services and 190+ solutions. News agencies, social media platforms, law enforcement, automobile manufacturers, gene sequencing organizations, financial institutions, and a long list of other industry customers are all benefiting in significant ways from Huawei Cloud. 3,500 applications were added to the Huawei Cloud marketplace with offerings from more than 10,000 business partners.

Capabilities and User Experience Key Features of Cloud Computing The characteristics of Cloud Computing express its significance in the current business market. It has already been proven that Cloud Computing is a model for enabling universal, convenient and ondemand network access. Below are the key features of Cloud Computing: •

Agility - helps in rapid and inexpensive re-provisioning of resources

•

Location Independence - resources can be accessed anywhere (except on limitations set by company's internal control)

•

Multi-Tenacity - resources are shared amongst a large pool of users

•

Reliability - dependable accessibility of resources and computation

•

Scalability - dynamic provisioning of data helps in avoiding various bottleneck scenarios

•

Ease of Maintenance - users (companies/organizations) have less work in terms of resource upgrades and management, handled by service providers of cloud computing

FASTTRACK IT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – Accounting Information System

Introduction to SAP SAP (stands for Systems, Applications and Products in data processing) is a European multinational software corporation founded in 1972, headquartered in Walldorf, BadenWurttemberg, Germany with regional offices in 180 countries. It is founded by five IBM engineers namely Hasso Plattner, Klaus Tschira, Claus Wellenreuther, Dietmar Hopp, and Hans-Werner Hector.

SAP is considered as one of the world’s largest business software company: • • •

Commands 67% share of the Business Software Market 12 Million Users. 95,000 Installations in more than 130 countries 1,500 Partners. 25+ Industry Solutions. 60,000 employees

It is the recognized leader in providing collaborative business solutions for all types of industries and for every major market globally. Some of SAP users in the Philippines and worldwide:

FASTTRACK IT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – Accounting Information System

SAP Business One SAP Business One is an ERP (Enterprise Resource Planning) Solution. It is arranged into 15 functional modules, automating the major functions in a business organization. This system prides itself on having the following characteristics: • • • •

Integrated Real-time Flexible Easy to use

FASTTRACK IT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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SAP B1 on Cloud – Accounting Information System

Benefits SAP Business One: On Premis...