TASK - This assignment solve case study questions of Bounce Fitness PDF

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This assignment solve case study questions of Bounce Fitness...

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Documentation Standards and Design Tasks Assessment TASK Q1. Identify your organization’s requirements for information entry, storage, output, and quality of document design and production. 1) Information entry requirement: Data entering requirements may be anticipated from the Bounce Fitness, including the usage of word processing products, data entry online, correctness and speed of data entering. 2) Naming and storage file requirement: Data and file name storage requirements should be introduced by Bounce Fitness, for instance: 

The use of the database central;



The use of the database for networking;



Ultimately with version controls;



Data security and access protocols are used.

3) Output or quality requirements for the design and production of documents: Whether the key users can utilize the templates or comprehend the completed documents will not matter how completed the documentation strategy is. Thus, it is important for Bounce Fitness to investigate and develop the audience. This knowledge must be reflected in every materials we generate. The two levels may need to be individually defined: 

Individuals who will utilize templates for document building



Its readers

4) A requirement for compliance: The criteria of production and design are as follows: 

Branding of the company (Colour schemes)



Logo of the company



Color scheme of the company



Guidelines and processes for the creation of documents



Disclaimers



Restriction on content and right copy declaration



Templates approved (look and feel)

Whether Bounce Fitness use Intranet or any other kind of online distribution, we must consider. We can print at home or on business. Maybe we plan to distribute through CD or video? The distribution technique may directly influence how the document is designed. Q2. Evaluate your organization’s present and future information technology capability. There are a variety of technologies and software programs that we may utilize to create required documents. Microsoft access, Microsoft excel, and Microsoft word are examples. We will be able to create databases, spreadsheets, and word documents with this technology. When they are finished, we may send them to the appropriate persons using a variety of email and internet tools. Any company organization produces a wide variety of documents. When creating business documents, there are certain organizational and legal criteria. It may be important to add information about the organization's particular distribution processes and methods. It is also necessary to consider rules governing firms inside the marker as well as those governing Australian states.

When creating these papers, the following standards must be followed: Emails, letters, memos, reports, order forms, invoices, cash flow statements, and income tax records, agendas and minutes of meetings Promotions at the company. The Bounce Fitness could hire data entry professionals and utilize a variety of technologies to keep track of important data. We need to make sure that data is correct, clear, and provided in the right format. It is typically recommended to utilize straightforward and simple terminology. However, we may need to clarify certain technical business concepts. In terms of appearance, we should strive for uniformity and maintain good grammar and punctuation standards. Employees may be asked to follow the formatting and style guidelines provided in a style guide. The quality of document design and production will have a direct influence on how people perceive the company. It is suggested that we establish a thorough set of quality measures that all members of the organization must meet. It will be necessary to ensure consistency across all departments. We should also adhere to the conventions that apply to the creation of various business documents. The following factors should be prioritized by Bounce Fitness: 

Use of tables, graphs, and other visual components to improve text legibility and readability



The use of colour



Headings are included.



Identifying certain portions of information



Formatting a document



Contact information is included.

Q3. Identify types of documents used and required by your organization. The following are the primary types of documentation that the organization requires: 

Business Plan: Bounce Fitness' business plans should include the company's goals and a strategic vision. We may include a summary of marketing strategies as well as information on the company's projected financial success.



Policies developed by the company: The Company is likely to have a number of policies. They may include a wide range of topics, including workplace health and safety and data management. Employees may be given copies of the policies, which may also be posted on the company's website for public consumption.



Emails: Emails are used by the great majority of businesses to communicate with workers, customers, and other essential stakeholders. They may be attached to papers and include critical business information. We may also be interested in utilizing the power of email marketing.



Memos: Sending memos is recommended if we wish to keep organizational information confidential. They are generally brief and provide particular information on company processes and procedures.



Letters: Despite the advancement of communication technology, business letters are still commonly sent. In most cases, they are written in a formal tone. Customers, business colleagues, and financiers are among the beneficiaries. It is critical to adhere to letter writing conventions.



Business reports: We could produce reports on everything from the company's financial performance to the success of certain marketing strategies. They are often fairly lengthy and contain a mix of text and data.



Purchase orders: For the organization and presenting purchase orders, the company may employ specialized software. They include a request for products or services as well as confirmation that they have been received. Date, supplier contact information, kind of products or services bought, prices, and invoice due date are all important facts.



Invoices - Invoices are formatted differently depending on the business. They should, however, include the payee's contact and financial information, as well as information about the acquired products or services. It is necessary to specify the estimated payment date.



Spreadsheets: Spreadsheets may be used to keep track of and show a variety of numerical data about the company. They're commonly used to track cash flow and sales that may be traced back to certain items and services. The information may be used to make graphs and tables.



Meeting agenda: The agenda should include the meeting's schedule as well as any subjects that will undoubtedly be discussed. It should be distributed to everyone who will be attending the event.



Minutes: The minutes of the meeting should include any specifics that were addressed as well as any action items that were agreed upon. They should include the names of everyone who attended the meeting as well as the times of any significant remarks and agreements.



Press releases: It's possible that we'll be asked to produce press releases regarding important company developments. They may promote upcoming product releases or key events that are important to the company. We can send press releases to newspapers and magazines, or we may post them on the internet.



Project proposals: In project proposals, we should explain why we made strategic judgments and what our key business goals are. They may include information on projected financial results and the steps that will be taken to mitigate the unfavorable consequences of a specific course of action.



Brochures: In order to boost consumer interest in the products and services, appealing brochures may be given. We may hand them out to visitors to the business or distribute them to potential clients. To increase the effect of the brochures, graphic designers may be engaged.



Presentations: There are a variety of computer programs that may be used to create visually engaging and intriguing presentations. They might be used to summarize facts during a business meeting. The option of printing slides for internal distribution is also available.



Technical and user documentation: Technical manuals and user guides may be required to provide information regarding essential business processes and procedures. When creating such documentation, we should take into account the audience's expertise.

Q4. Establish documentation standards and design tasks for organizational documents. Softwar

Examples

e Word

documents  Letterhead

of Requirements of Requirements

of Requiremen

Information Technology  Templates  All papers

ts of Budget Reduced

Letter with a

must have



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costs

mail merge

the



Macros

increased



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company

\Styles

efficiency



The

logo.

\Margins



and

Date/Fill-in

Text

that

Minutes

has

been



Report

formatted.



Fields in a form



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Font styles



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





fields

ng

Service/Tra

and

vel

formatting



Tables

that must



Layout

Form

be

for

for

printing

followed



Headers/Footers

All papers



Templates

Examine the

Cards

must



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expected

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contain the



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newsletter

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

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

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staff

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master advantages in

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light

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

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

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

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

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been

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

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formatted 

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

Formattin g and font styles



Table

of

Contents

Documentation Standards Documents that are tailored to the needs of

Means of Achievement Identifying the target audience and doing

the user Inclusion of information that is both useful

usability testing. Assuring that information is presented in an

and comprehensible

orderly and consistent manner. Using the right indexing

techniques

and

emphasizing

Reduced costs and increased efficiency Technical precision

important details. Ensure information clarity and accessibility Requesting technical input and doing

Grammatical and stylistic standards

usability testing. Including information via checklists, style

guidelines, and templates. Saving and storing methods Make use of Assuring that documents

are

securely

suitable file names and formats.

preserved and that essential employees have access to them when needed.

These standards should be taken into account: 

Production and file management



Style and grammatical elements



Document design and formatting



Information accessibility



Revisions and changes to documents

It's possible that style guidelines and instructions for specific publications will need to be updated. We should also think about purchasing documentation software for the aim of updating and keeping business documents....