TEAM 04 - Completed Report PDF

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FOREIGN TRADE UNIVERSITYINTERNATIONAL BUSINESS AND ECONOMICSREPORTINTERNATIONAL BUSINESSTIME MANAGEMENT SOLUTIONS FOR FTUFRESHMEN IN COVID-19 EPIDEMICTeacher: Miss Le My Huong Team: Group 4 Class: KDOE441 (20192).Hanoi, March 2020Contents Introduction.................................................

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FOREIGN TRADE UNIVERSITY INTERNATIONAL BUSINESS AND ECONOMICS

REPORT  INTERNATIONAL BUSINESS TIME MANAGEMENT SOLUTIONS FOR FTU FRESHMEN IN COVID-19 EPIDEMIC

Teacher:

Miss Le My Huong

Team:

Group 4

Class:

KDOE441 (20192).1

Hanoi, March 2020

Contents Introduction............................................................................................................... 4 1.

Abstract.......................................................................................................... 4

2.

Problem statement..........................................................................................4

3.

Research study scope......................................................................................5

4.

Research objectives........................................................................................5

5.

Research methodology...................................................................................5

Chapter 1: Students’ Time Management Skills..........................................................6 1.

Definition of Time Management:...................................................................6

2.

Time management - Purpose and Benefits......................................................7 2.1.

Purpose of time management:.................................................................7

2.2.

Benefits of time management:.................................................................8

2.2.1

Reduce anxiety and enhance leisure satisfaction:...............................8

2.2.2. Improve work effectiveness and productivity:...................................8 2.2.3. Increase creativity:.............................................................................9 2.2.4. Develop leadership:............................................................................9 3.

The importance of time management skills:...................................................9 3.1.

Make the most of the “golden years”:...........................................10

3.1.1. Academic achievement:............................................................10 3.1.2. Relaxation:................................................................................10 3.1.3. Self-development:.....................................................................10 3.2.

Future preparation.........................................................................10 3.2.1. A plus point for the career.....................................................10 3.2.2. A pool of opportunities..........................................................10

4.

FTU Freshmen’s time management skills toward Covid-19:........................11

Chapter 2: Analyzing the change of FTU freshmen’s time management toward Covid-19..................................................................................................................13 1.

Overview......................................................................................................13 2

2.

Before Covid-19 happened...........................................................................17

3.

After Covid-19 happened.............................................................................19

4.

Analyze the changes in students’ habit due to Covid-19 epidemic...............22

Chapter 3: Reasons and solutions on FTU freshmen’s time management towards Covid-19..................................................................................................................23 1.

2.

Reasons for negative changes.......................................................................23 1.1.

Disorder of daily routine.......................................................................23

1.2.

Technology abusement..........................................................................23

1.3.

Family interruptions..............................................................................24

1.4.

Procrastination.......................................................................................24

Reasons for positive changes........................................................................24 2.1.

Flexibility schedule...............................................................................24

2.2.

Appropriate duration.............................................................................25

2.3.

Time for family.....................................................................................25

3. Time management tips and solutions for students during the outbreak of Covid-19:.............................................................................................................26

4.

3.1.

Have a To-Do “List”:.............................................................................26

3.2.

Eliminate Distractions:..........................................................................28

3.3.

Achieve a healthy balance:....................................................................28

3.4.

Get enough sleep:..................................................................................28

Time management techniques for students during the outbreak of Covid-19: 28 4.1.

The 4D system:.....................................................................................29

4.2.

18 Minutes Approach:...........................................................................29

Conclusion............................................................................................................... 30

3

Introduction 1. Abstract In the modern world, time is seen as an indefinitely divisible and usable commodity. All the material and human resources can be enhanced or transformed in the course of time; yet the only asset that cannot be changed, purchased or stored is time itself. Effective and efficient use of time varies with respect to the tasks performed and there is no one right way to manage our time. However, the core involves three primary assumptions: an awareness of time, an awareness of the elements that fill time, and positive working habits (Kelly, 2002). These days, Covid-19 epidemic has become a worldwide issue which badly affects every part of the society and causes daily schedule to change dramatically. For students, the university freshmen may suffer more than seniors due to their lack of experience and their shyness. At higher education level like FTU, the environment's flexibility and freedom can already derail the first-year who have not mastered time management skills. Now that in the time of epidemic, without the development of effective habits, such as such motivation, metacognition, and selfregulation, students are likely to perform poorly and find it difficult to improve future performance (Baothman, Aljefri, Agha, & Khan, 2018). Time management is extremely important, especially when it comes to university students, freshmen in particular because it will boost their grades and enhance their productivity. It is a skill that every student should not only know, but also apply. During the epidemic, efficient time use is even more of challenge and necessary than ever before. 2. Problem statement This study will help to analyze the impacts of Covid-19 epidemic on time management of FTU freshmen. It will also help to make some recommendations on 4

tips and techniques that should be applied to use time more effectively during the outbreak. 3. Research study scope In our research study, our team will mainly be targeting FTU freshmen. They were chosen for the following reasons: 

Students at this stage lack awareness, experience and need academic guidance.



This is a transitional phase in the academic life of students (from high school to university).



We find it easier to get in contact with them. 4. Research objectives



To assist students, especially freshmen with their knowledge of how effective utilization of time can affect their daily productivity.



To find the impacts of Covid-19 epidemic on time management of FTU freshmen.



To find some effective ways that can lead the first-year students to better time management. 5. Research methodology Our team collected data mainly by conducting a survey directed to FTU

freshmen. The survey consisted of multiple choice questions, Yes/No questions and ranking questions that helped us gather the quantitative data required. After we received the results, we analyzed, arranged and displayed them through a complete interpretation process.

5

Chapter 1: Students’ Time Management Skills. 1. Definition of Time Management: Students' time management can be considered as one of the aspects that can drive a student to be a good student in particular and a successful person on the whole. The usage of time by students in higher education institutions is related to their daily routines and activities. Time demands faced by college students in some way make their work and life increasingly difficult, especially in those days of high tension from the outbreak of Coronavirus (Covid-19). Research outside education suggests that effective time management may help students improve their performance in both academic and personal lives. The concept of time management is defined as the practice of using the time that you have available in a useful and effective way, especially in your work. (Cambridge Dictionary). In a wider view, it means deciding the priorities of the work. Modern time management is still to increase productivity, but the best way remains elusive. Many researchers have studied the subject and come up with different concepts of effective time management. Here are the theories of a few big names in the time management field: Carla Crutsinger - In her 1994 book “Thinking Smarter: Skills for Academic Success” defined effective time management as the process of: - Setting goals - Prioritizing those goals - Deciding how much time to allocate to specific tasks - Adjusting plans as they change - Revisiting the goals and priorities regularly - Observing results

6

In the book “Effective Time-Management Techniques for School Administrators, Neil J Shipman cites the critical skills for time management are: - Being aware of yourself - your habits and your ways of working - Structuring your time - Setting goals and priorities - Increasing personal efficiency and effectiveness - Scheduling specific time for each activity - Scheduling relaxation time in order to regenerate William E. Kelly, in his 2002 article on Time Management, defined critical time management skills as: - Making task lists - Organizing resources and work - Setting goals - Creating and reviewing a schedule - Breaking down large tasks into smaller piece. The Eisenhower Method, also known as the Eisenhower Matrix or Eisenhower Box by Dwight D. Eisenhower, is a method to figure out priorities. Important

Not important

Urgent Critical and immediate

Not urgent Critical but not immediate -

-

Crises

-

Deadlines

-

Problems

Not critical but immediate 7

Relationship building

-

Recreation

Uncategorized

-

Some meetings, callers, mails

-

Pleasant activities

-

Trivia, busy work

2. Time management - Purpose and Benefits 2.1. Purpose of time management: Time management is associated with time-using and subjective assessments of job performance. Time is infinite and immeasurable but it is also a scarce resource. All of us always have a strong feeling about time restriction. Time restriction or time limit, according to Cambridge dictionary is “the greatest length of time someone is allowed to spend doing something”. The limitation of time in the human’s mind is brought about by multiple tasks, which can be affected by several external actions. An individual in both a single and multitasking environment is considered to suffer from mental workload (Bin Xie & Gavriel Salvendy). Due to that fact, time management becomes a need to achieve effectiveness and productivity. Organizing, setting up, making plans… are some factors that contribute to the art of managing time and ensure work-life balance. In conclusion, the purpose of time management skills is goals achievements and equilibrium. 2.2. Benefits of time management: 2.2.1 Reduce anxiety and enhance leisure satisfaction: Time is one of many factors affecting to stressors (Goodman, 1933 and LeRoy, 1988). Most people experience stress feeling at some predictable time with a variety of tasks. The confusion happening when people cannot arrange and handle all the task forces them to go through physical and psychological impairment (Murphy and Archer, 1996). The only way to prevent stress is time management. Time management has been said to reduce stress and increase leisure pursuit (Blake and Vandiver, 1988; Marttlin, Wethington & Kessler, 1990). The positive feeling only happens when people have taken off their burden and satisfy with their performance in a job thanks to an effective schedule. 8

2.2.2. Improve work effectiveness and productivity: The well-organized schedule will point out the priority for each people. They have awareness about when the deadline is and what should they do first. Those acts “that aim at achieving effective use of time while performing certain goal-directed activities” (Claessens et al., 2007, 262) are well organized and apply well management skills in daily lives. Furthermore, effective work means that successful task. The secret to achieve success or failure in life is effectively managing this resource that everyone possesses equally and paying sufficient emphasis on planning (Macan, Shahani, Dipboye & Phillips, 2000). 2.2.3. Increase creativity: There are some criteria for creativity such as stay focus, free up extra creative hours, organize your mindset… Good time management helps people have more free time to engage in their creative world with their inside world. Especially, a well-organized schedule helps you know when to be creative. We all have peaks and troughs of creative energy during the day so that you have a chance to utilize time to create new things. 2.2.4. Develop leadership: The effective time organizing is important to leadership qualities, as it is proved by the relationship between principals’ time use and school outcomes (e.g., Grissom, Loeb, and Master, 2013, Horng, Klasik, and Loeb, 2010). Only when people know how to use time wisely than they know how to lead a group of people effectively. Because time management points out one’s personality that helps them understand more about themselves and have the ability to empower others. Therefore, leadership and time management have a strong connection. 3. The importance of time management skills: It is undeniable that time is an expensive asset which no one could ever afford. Although there are only 24 hours a day, we always have a lot of tasks that 9

have to be done on time. Therefore, it is extremely important for people, especially for college students, to manage their time appropriately. That students have to fight around the clock to deal with various essays, go to libraries, do researches, participate in projects, etc. makes it almost impossible for them to have a well-balanced life. Only those who manage to master time management skills could make the impossible possible. Here are some reasons why time management is crucial for college students:

3.1. Make the most of the “golden years”: 3.1.1. Academic achievement: Living among the hustle and bustle of college life, students would probably mess their schedules up as a lot of strict deadlines are imposed on them with piles of assignments, researches, and papers. Time management helps students to set priorities and finish these tasks in a most effective way. Therefore, students who aim to achieve great results do not have to stress out to study day and night. 3.1.2. Relaxation: Proper time management allows students to enjoy their personal life as well. Being able to accomplish more work with less effort and avoiding a huge loss of time give students free time to do what they want. This will help them to have more balance and fulfillment in their lives. 3.1.3. Self-development: 4 years of university will definitely be wasted if students do not make use of them to acquire new skills and explore themselves. Those who dare to step out of their comfort zone, try new things and be in different positions to maximize their abilities and to get a better hold of themselves will likely to be closer to success than others. 3.2. Future preparation 3.2.1. A plus point for the career Mastering time management skills will bring students a lot of advantages when they apply for a job since it is one of the most impressive skills to the 10

employers. Moreover, showing

excellent management skills during the internship

will make the supervisors put you in consideration for a full-time employment offer. 3.2.2. A pool of opportunities “Nothing is more expensive than a missed opportunities” Universities always offer great chances for those who establish themselves as truly successful candidates for the future. There are numerous grants, scholarships, slots of internships, etc. for students who are on a constant lookout for opportunities. This is only possible for those possessing proper management of schedules as they are not buried in loads of work. Therefore, knowing how to manage your time effectively is taking a big step to achieve your goals. 4.

FTU Freshmen’s time management skills toward Covid-19: In this presentation, we will mainly focus on one of the biggest challenges

toward many university students, especially FTU freshmen, which is time management skills. “Time management may be the hardest thing for new students to master,” says Ella Curry, assistant director of recruitment at Marshall University (WV). Let’s face it, time management for college students is a universal problem, especially freshmen. Work demands plus deadlines for school projects and exams made some times of the year beyond stressful. One reason that time management is difficult is due to the planning fallacy, something that occurs when FTU first-year students underestimate how long it will take to finish a task, even if they have done the task before, mainly because of their lack of experience and their shyness. More importantly, in this time when Covid-19 epidemic is spreading all around the world, every part of the society are affected badly, their daily schedule will also be changed significantly. Therefore, controlling daily time will not be easy, when many FTU freshmen tend to become lazy during this time. During this time, some students, including FTU first-year students, start to find multiple ways to manage their time effectively and more suitable with a view to 11

adopting the Covid-19 epidemic time, so they can get the results as well as possible. Not having a good timetable during this epidemic will have a serious negative impact on students’ performance. Here is a FTU first-year student’s daily schedule ta...