The Job Description - assignment 2 PDF

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assignment 2...

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The Job Description Objective: To provide students with practice in writing an effective job description. Instructions: Identify areas of improvement in the job description below. Then rewrite the job description so that it more effectively conveys job-related information in a biasfree manner. This assignment is worth 2% of your overall grade.

Job Description Astor Pharmaceuticals: Human Resources Department Job Title: Secretary Employee: Fiona Graham Summary: Reports to the director of human resources. Under general supervision, performs secretarial work involves sensitive information with employees and the general public. Duties: 1. Types correspondence and other material and files correspondence in a timely and orderly fashion. 2. Reviews inquiries and exercises discretion in obtaining and providing confidential information related to corporate activities. Must be tactful but firm. 3. Answers telephone as secretary to the director. In director’s absence she may refer caller to other appropriate staff. 4. Reviews payroll and other work by human resources staff when submitted for signature. 5. Schedules meetings and travel arrangements. Other Requirements Skills: Must be a college graduate with five years progressively responsible experience. Expert knowledge of computers and a variety of software packages required, as well as an understanding of statistics.

ASTOR PHARMACEUTICALS JOB DESCRIPTION Department: Human Resources Department Job Title: Human Resources Secretary Reports to: Director of Human Resources

Summary Under general supervision, the secretary will be responsible to provide administrative support to the director of human resources and other staff members through conducting and organizing administrative duties including receiving and handling confidential information from employees and the general public. Qualifications: Education/Certification:  College diploma or equivalent. Experience:  Five years of progressively responsible experience. Special Knowledge/Skills:  Excellent verbal and written communication and interpersonal skills  Proficient skills in keyboarding, word processing, and file maintenance  Comprehensive ability to effectively utilize a computer  Knowledge and experience of relevant software applications including spreadsheets and database management  Basic math skills, including an understanding of statistics. Duties: 1. Types correspondence and files correspondence and other material in a timely and orderly fashion. 2. Reviews inquiries and exercises discretion in obtaining and providing confidential information related to corporate activities. Must be tactful but firm. 3. Answers telephone as secretary to the director. In director’s absence, the secretary may refer caller to other appropriate staff. 4. Reviews payroll and other work by human resources staff when submitted for signature. 5. Schedules meetings and travel arrangements.

Working Conditions: Mental Demands/Physical Demands/Environmental Factors:  Repetitive hand motions; prolonged use of computer.  Frequent walking, standing, and bending.  Occasional lifting and moving of moderate to heavy objects.  Work with frequent interruptions; maintain emotional control under stress....