883 group assignment Sample 1 PDF

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Group Assignment CSIT883: System Analysis and Project Management Wenyan Wu 5654130 Junhao Liu 6984897 Tianyu Wu 6921620 Roshiny Ditto5493298 Gurdeep Kaur Sidhu 6625976 Kumuthu Muthukumara 6980740

Lecturer: Dr. Guoxin Su Dr. Mark Freeman

PART 1: PROJECT INTEGRATION MANAGEMENT Task1 These projects are summarized based on business strategy, financial benefits, other benefits, and initial assessment of the project in the following table:

Project name

Business strategy

Financial

Other benefits

benefits

Initial assessment of the project

Health

coverage track employee and save $20 per full- Help to negotiate cost $100,000 to

costs

business company healthcare time

lower premiums

develop

model

costs

employee/year

Web-enhanced

Improve

save $2 million Improve sale of Developing cost

communications

development

system

delivery of product

and per year

product

and $3million

services

and services

and

maintaining cost $600,000

each

year Recreation

and

efficient

wellness intranet management project

Save $30 per full- Improve as time

well as reduce costs employee/year

employee’s

Employees divide into

health with low groups health insurance premiums

Project A – Health coverage costs business model Total cost of the project = $100,000 Total benefit of each year = $20x20,000 = $400,000 Total benefit of 4 years = $400,000x4 = $1,600,000 Net benefit = $1,600,000 - $100,000 = $1,500,000

Project B – Web-enhanced communication system Total developing cost of the project = $3million Maintenance cost of the project = 20/100x$3,000,000 = $600,000/year Total maintenance cost of the project = $600,000x3 =$1,800,000 Total cost of the project = $3,000,000 + $1,800,000 = $4,800,000

different

Total benefit for 3 years = $2,000,000x 3 = $6,000,000 Net benefit = $6,000,000 - $4,800,000 = $1,200,000

Project C – Recreation and wellness intranet project Total cost of the project = $200,000 Total benefit of each year = $30x20,000= $600,000 Total benefits for 4 years = $600,000x4 = $2,400,000 Net benefit = $2,400,000 - $200,000 = $2,200,000 From the above calculations, the company will spend more money on project B because in this project, they have double costs such as develop and maintenance cost. Project C provide more profit to the company as compare to other projects.

Task 2 Table: 2.1

Criteria

Weights (%)

Tie to business strategy

10

4

2

9

Upfront costs

25

3

9

4

Potential net saving

25

7

4

9

Realistic technology

15

7

7

8

In-home expertise

10

7

2

8

Potential resistance

15

7

6

4

Total weighted score (%)

Project A

5.7

Project B

5.0

Project C

6.75

Total Weighted Score Project A = (10x4) + (25x3) + (25x7) + (15x7) + (10x7) + (15x7) = 570/100 = 5.7 Project B = (10x2) + (25x9) + (25x4) + (15x7) + (10x2) + (15x6) = 500/100 = 5.0 Project C = (10x9) + (25x4) + (25x9) + (15x8) + (10x8) + (15x4) = 675/100 = 6.75

Weighted score by project 0 0 0 0 0

PROJECT C

6.75 0 0

PROJECT B

5 0 0

PROJECT A

5.7 0

1

2

3

4

5

6

7

8

Diagram2.1 Weighted Score Model

This table and diagram show the total weighted score of each project. From these calculations, it shows that Project C is the best project because of high total weighted score as compare to the other projects. Whereas, Project B has lowest weighted score (5%). In group, all member has evaluated to three projects with given criteria by providing weightage to each project according to their own judgement. After this evaluation, I gave to weights to each project in the scale of 1 to 10. There are six given criteria namely Tie to business strategy (10%), upfront costs (25%), potential net savings (25%), realistic technology (15%), in-home expertise (10%) and potential resistance (15%). I give 9 to project C for tie to business strategy because in this project, company will focus on to improve employee health which may be beneficial to reduce costs. In upfront costs criteria, I weightage to each project according to their costs. According to the total cost of each project, the company will spend more money on project B. That is why, I gave 9 score to project B. In next criteria, I follow same rule for potential net savings. Score 7 give to project A for potential resistance, because in this project, company do every activity by self. There is no more burden on employees. Whereas in project C, every activity will perform by the employees. Sometimes, they will not agree to do these activities. So, I provide less score to this project. After assigning the weights to each project, I calculate the total weighted score of every project. After these calculations, we found that project C is most valuable project.

Task 3 Business case When a document is created by the project manager before the actual performance of project, it is known as a business case. According to the given information, the project will take 6 months for completion and the cost will be approximately $200,000. The business case of Recreation and wellness intranet project follows as: 1. Introduction/Background- it is an application which may help to improve the employee’s health. MYH, Inc. pays 20 percent more of the employee healthcare premiums because of the poor health of its employees. 2. Business Objective – the main business objective of this project is that this application may help to improve the employee’s health with lower healthcare insurance premiums. It may help to increase the productivity of the company. 3. Current Situation and Problem/Opportunity statement- the cost of employee health care increase because the company have not any application which can track the employee’s health as well as their premiums. There is an opportunity to improve the health of employees. 4. Critical Assumptions and Constraints- there are some assumptions which follow as: •

This application may provide high security.

•

It may also help to improve the health of the employees.

•

The new system must run with the existing hardware and software of the company.

5. Analysis of Options and Recommendations: •

There is no need to do anything. The company operation will be usual.

•

The payment of employees should be increased for insurance.

•

The existing hardware and software of the company should be used by the project. As above discussions, the third option is best.

6. Preliminary Project Requirements - there are some features of the projects describe as: •

Company-sponsored recreational activities will be provided to the employees such as soccer, softball, bowling etc.

•

Company-sponsored classes and programs will be allowed for managing employee’s weight like weight gain, weight loss.

•

Offer incentives for those people who will participate in programs and do it well.

7. Budget Estimate and Financial Analysis – The total cost of the project will approximately $200,000 in which may include all other costs such as develop cost, maintenance cost etc. The benefit of the project will $30 per full-time employee per year. The total profit of the year will be $600,000 and it will be $2,400,000 for four years. 8. Schedule Estimate – according to the project sponsor, the project will be completed in six months. The time may be flexible according to the situation. 9. Potential Risks – some risks may occur in this project which are under as: •

Lack of interest

•

Time and cost

•

Technical risk

10. Exhibits A: Financial analysis for Recreation and Wellness Intranet Project

Discount rate

10% Year 1

costs

Year 2

Year 3

Year 4

Total

200000

0

0

o

200000

1

0.90

0.82

0.75

-

Discounted costs

200000

0

0

0

200000

Benefits

600000

600000

600000

600000

2400000

1

0.90

0.82

0.75

-

Discounted benefits

600000

540000

492000

450000

2082000

Discounted benefits –

400000

540000

492000

450000

1882000

Discount factor

Discount factor

discounted costs ROI

9.41 %

NPV

PART 2: PROJECT SCOPE MANAGEMENT Task1 Require

Requiremen

Test

ment ID

t description

Case Id

Req 1

To develop

TC01

a survey

Test Description

Category

Source

Status

emp ID, Name, Survey No,

testing

Budget

In

Register details TC02

must be Mandatory Registered

TC03

emp id or name or program not

progress

selected TC04

emp ID does not match with name

Req 2

Register

TC05

company sponsored

TC06

unit

Labour

In

be mandatory

testing

requirem

progress

emp ID or name or program not

ents

selected

recreation program

emp ID, name &program must

TC07

emp ID, does not match with name

Req 3

TC08

emp id Validation fails

Slot

TC09

emp registered for a program

system

Time and In

assigning

TC10

emp registered for an activity

testing

schedule

progress

See participants who attended

integrati

Scope of

In

activity

on

the

progress

TC13

see who not attended activity

testing

project

TC14

see who achieve the goal

TC15

who did not achieve the goal?

TC16

check who is not active

Create

TC17

enter health data

user

Material

incentives

TC18

provide incentives for good

acceptan

work

ce testing

with no slots

for each class and

TC11

program Req 4

Track data

registrations for each activity TC12

on employees

Req 5

one emp ID is registered two

In progress

Task 2 Scope statement Project Title: Running case Date 22/5/2021

Prepared by: Your Health Inc

Project justification: Required to implement the recreation and wellness intranet project Product characteristic and requirements: Registration: Employees must register for company sponsored recreation programs e.g., Soccer, softball and bowling. Chose the class program: There are various program employee must choose the programs and registered it is mandatory Login and record daily activity: Employee have to login every day and update the data’s Track the activity: The manager must track every employee activity and record. Offer Incentive: Manager must check employee recorded and give incentive appropriately. 1. Long team and strategic benefit 2. Technology based 3. Capital Intensive based 4. Short deadlines Summary of the project deliverable Project management: business case, charter, team contract, scope statement, WBS. Schedule, cost baseline, status’s, report, final project, report, lessons learned and any other documents. Product deliverable: research report, design document, software code, hardware. 1 Project plan and scope statement: 2 Design of software: The internet site will the example and temples for the login and how to register different programs. 3 Testing: it developed for test and employee have tested every time and record activity. 4 WBS and schedule 5 Budget and baseline Project success criteria 1 completion on time and within budget 2 improved interact facilitate in recreation and wellness interact project

Task 3 Work breakdown structure for recreation and wellness intranet project. 1 Initiating 1.1 Preparing weighted scoring model for the project 1.2 Preparing business case for the project 1.3 Developing project charter for the project

2 planning 2.1 creating team contract for the project 2.2 creating stokehold analysis for the project 2.3 preparing scope management the project 2.3.1 Identify product characteristics and requirement 2.3.2 Identify product deliverable 2.4 creating WBS for the project 2.5 preparing probability/impact matrix 3 Executing 3.1 Concept 3.2Web site design 3.3 Website development 3.4 creating project agenda 3.5 Rollout 3.6 Support

4 controlling 4.1preparing new baseline 4.2 scope statement and charter 4.3 updating the contract 4.4montly assessment report 4.5updating prioritized risk of the project

5 closing 5.1 final project presentations 5.2 lessons learned of project

5.3Developing final project report 5.4Preparing transition report 5.5Updationg project web site Task 4

PART 3: PROJECT SCHEDULE MANAGEMENT Task 1 The eight milestones identified this project are Registration for recreational program, Registration for class and program, tracking system, Incentive system, Design concepts, Controlling, prepare final report and presentation and Develop Final report and presentation. 1. Registration for recreational program: This is the important activity which can measured employee and their work plan. Registration is the first milestone in this project. 2. Registration for class and program: this is the second step which can prompt employee to do enrolled different program to improve physical activity. 3. Tracking system: this the measurable process and access the employee work plan, daily activities, program, and task completed within the time frame.

4. Incentive system: this is motivational tool to give some award to success employee. Manger has organized this plan to prompts recreational program. 5. Design concepts: This is the important steps to attract employee to register the recreational program and explain about the purpose of the activities. 6. Controlling: controlling process is task all the activity to monitor overall project work, activity, and tracking. 7. Prepare final report and presentation: preparations for the final report are the task to complete the activity within the time frame, we have included all he deliverable, business unites, user case, activities, and work monitoring plan. 8. Develop Final report and presentation: final report is the written document of the project. It must include all the steps, scope, project charter, Work breakdown structure and all other activities. Task 2 Gantt chart

Network Diagram

PART 4: PROJECT QUALITY MANAGEMENT Task 1 Expectations

Requirements

Getting people to use

Within two weeks after the system rolls out, 90% of employees

the system

have logged into the system.

User Friendly

Increase the monthly no of tasks completed by the user from 3 to 10 within one month of the rollout.

Reduction in fitness

Reduce the worth pf leave of absence from $500,000-$300,000

care costs

within six months of rollout

Improve the user’s

Reduction in monthly percentage from 20%-15% in 6 months of

health

rollout

Fun to use

Reduce the no of instances a person is upset with the machine from 50%-20% inside weeks of rollout

Informative

Increase the share of documentation from 30%-70% within one month of rollout

Fast

Reduce the standard time to complete a task from 5 minutes to 2 minutes within two weeks of rollout

Task 2

Requirement

Metric

Formula

90 per cent of employees have

Data collection Have employees log

Log in Rate

No of users that logged in/total number of users

logged into the

into the system as part of the test

system within two

(training) and track

weeks after the

the training users.

system rolls out

Create a feature where the system will track the username and the department, they’re in.

Increase 3 to 10 within one-month

Percentage of task completed.

No of tasks

Software to trace the

completed/total tasks

task like Microsoft

users of the rollout

Project The difference within the

Reduce the value

The cost of sick

of leave from

leave

$500,000-

sick time before and after program participation *the hourly pay per week.

Data Collection: Hourly charge per unit

$300,000 within six months of rollout Reduction in monthly per cent from 20%-15% in 6 months of rollout

Absenteeism

(Total number of lost

List of absent

Rate

absent during the month/

employees

no of users) * (no of workday within the month*100)

Reduce the no of

Per cent of

of times a user describes

Users observed

the user is

instances, a

frustration/total no of users

while using the

frustrated with the

person

observed

system.

system from 50%-

expresses

20% within two weeks of rollout Increase the share of documentation

Useful documentation

No of customers that used and rated the

from 30%-70%

documentation/general no

within one month

of customers taking the

of roll-out

survey

Task 3

Survey of the worth of the document given.

PART 5: PROJECT RESOURCE MANAGEMENT Task 1 The action (test case) developed...