Arts Internships-Subject Guide Sum 2020 PDF

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THE UNIVERSITY OF MELBOURNE

FACULTY OF ARTS

MULT20010/MULT30019 Arts Internship Subject Guide Summer Semester, 2020 Subject Coordinator: Elizabeth Lakey Office: 207, Old Arts E: [email protected] Consultation Hours: By appointment

Table of Contents Part 1 Subject Overview ………………………………………………………………………..3 Part 2 Process of Identifying and Confirming a Placement..…………………….6 Part 3 Role of Host Organisations……………………………………………………………10 Part 4 Semester Key Dates & Class Schedule…………………………………………12 Part 5 Seminar Content Outline……………………………………………………….………13 Part 6 Assessment Overview…………………………………………………….. ............14 Part 7 General Information (Dress Code, Insurance, conduct)………..……….18

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Part 1: Subject Overview Outline Welcome to MULT20010 and MULT30019 Arts Internship. This subject will enhance your understanding of the world of work, and help you explore your future pathways to further study and/or employment. You will complete an 80 -100 hour work placement which integrates your academic learning; develops your employability skills and graduate attributes; and improves your knowledge of organisations, workplace culture, and career pathways. Pre and post placement classes include career planning and skills training, along with reflective learning that will enable you to develop, identify and articulate your employability skills and attributes and link them to employer requirements. Your placement will reflect the specific discipline or professional framework of your course. Your work-integrated learning placement may be chosen from a range of commercial, government and non-profit organisations relevant to your course and career interests. You will locate your own placement which will then need to be approved by your subject coordinator. The subject coordinator is available to assist you in the process of identifying a host organisation if required.

My advice for young people is, study what you love and intern in what you want to do. And I think it's okay to pivot as many times as you need to. Eva Chen: Director fashion partnerships at Instagram

Examples of activities which could be undertaken during the placement include: • Consultancy on a client project/report • Individual research project for the organisation • Participation in a team project Formal training in employability skills, skills audits, career planning and development, workplace occupational health and safety, and some course/placement-specific technical skills will be provided prior to placements. Post-placement sessions will provide opportunities for formal self- reflective reporting, group presentations, and future career planning.

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Subject Staff Subject Coordinator: Dr Elizabeth Lakey Office: Room 207, Old Arts E: [email protected] Telephone: 03 8344 9476 Office hours: by appointment Note: Subject coordinator is responsible for teaching of seminars, academic issues such as assignment extensions and supervision and mentoring of student’s progress. General student enquiries should be directed to: arts-internships-info ([email protected]) Student Email Protocol: Please use your University student email account when contacting University staff. Personal emails may be filtered by the University system and not reach your intended target. Further, in email communications subject heading should include the subject name and/or code. It is your responsibility to regularly check the LMS subject page throughout the semester for notices and messages. Please check at least once a week. Course Learning Objectives Subject Learning Objectives 1)

2)

3)

4)

5)

Illustrate a general understanding of the concepts and principles of career development planning theory and practice; Demonstrate an independent approach to learning and knowledge Identify and articulate their knowledge and skills and apply them to relevant organisational contexts and work-settings; Produce original work in an appropriate format which demonstrates analytical, research and problem- solving skills; Reflect on the process and output of a work project/placement to articulate their academic and career development learning from the experience

Subject Assessments 1)

1,500 word career case-study based on an interview with an employee in your placement organization-30% due midsemester;

2)

Team-focussed activity: 20 minute group presentation on a work-related or discipline specific topic- 20%

3)

2,000 word reflective essay based on classroom and placement learnings- 50% due at the start of the examination period;

4)

80 hours of satisfactory work placement; seminar attendance and host supervisor assessment form (0% hurdle requirements).

(Note: For more details about each assessment, please see pages 14-17 of this Subject Guide and assessment guides on LMS).

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Arts Internships require students to demonstrate and improve a range of generic skills. Students will have: • • • • • •

Demonstrated flexibility, adaptability, time management and organisation skills as a result of their participation in the workplace and completion of a project; Ability to communicate effectively in a professional workplace and to work and interact with a wide range of people, including (where possible) working in teams; Understanding of organisational culture and ethics, work practices, and the diversity of workplaces; Demonstrated analytical, problem-solving research, research and report-writing skills through the execution of projects; Ability to plan their work; Capacity for initiative and enterprise, lifelong learning, self-reliance and professional development.

Course Readings There is no required textbook for this course. Depending on your role and tasks, you may be required to do reading during your placement. Students are strongly encouraged to read the readings provided on the LMS. Student Reflections on their Internships

“PR is always a very busy and fast paced profession, in which you need to be organised, level headed and on top of all your tasks. Despite bei ng a very organised person, at times I struggled to cope wit h the amount of work I was assigned to. This amount of work often had urgent deadlines, and it is at this point when you need to be calm and level h eaded. This is a skill I mastered during my time [at the host organ isa tion]. It is important to not only be organised and calm but to also be proactive. Wit h such a busy atmosphere it is important to be able to get things done on your own rather than continually asking others for help. This is a skill I am still working on.”

“Time management is crucia l. No day is ever the same and tasks often pile up on throughout t he day. It is essential that you are able to keep calm and prioriti ze what you need to get done. Being able to be flexible is also crucia l with the copious amounts of tasks, as you often need to drop what you’re doing in order to do something for someone else.”

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Part 2: Process of Identifying & Confirming a Placement 1. Identifying and Organising a Placement Organising a placement and managing communications with the potential host organisations is the responsibility of the student. Please read the below suggestions about how to approach identifying and communication with potential host organisations. a. Understand yourself and what you want to get out of the placement; b. Do some research on organisations, making a priority list of no more than 3-4 organisations; prepare your resume and expression of interest letter/ email, including getting it checked, sendingout expressions of interest/ applying for internships; managing the process of your communications with organisations. c. Keep a spreadsheet of which organisation you contacted, the contact details, when it was sent, when you should follow up with them if they haven’t repliedrecommend not to leave it beyond 2 weeks before you get in touch either via email, telephone or even in person depending on the context. 1.1 Critical Self-Awareness (Reflexive) Exercise It is recommended that you do some reflexive exercises to gain a sense of understanding of your key strengths, skills, knowledge areas, personal attributes and your passions. The Careers and Employability website has some useful online tools that you can use as part of this reflexive exercise. It is also a part of preparing a generic resume template for yourself (which you can adjust later according to which organisation you are sending it to). Please have a look at the EmployMe platform for some very helpful tips and exercises. Consider all things that might enable the potential recruiter to see your educational, professional, volunteering experiences and think about how you would describe what makes you an ‘employable’ candidate – so that they are able to make an informed decision about how you can potentially contribute to their organisation. 1.2 Scoping Research to Identify Potential Host Organisations It is important to do scoping research so that you understand what the organisations do and to identify potential ‘fit’ for you. This enables you to do your research on them, find out what they are doing, how they are approaching work, projects, campaigns, etc. If you are not sure of what organisation to approach, work from the perspective of the dream scenario of what youare passionate about, what kind of contribution you want to make and in what area/ field (e.g. you want to lead an advocacy campaign for food security, promote sustainability, contribute to policy, work with an organisation to protect animals, etc.). Below are some useful sites to search, depending on your areas of interest Government www.apsjobs.gov.au/ jobs.careers.vic.gov.au/ www.mav.asn.au/

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Community & not-for-profit sector http://www.jobseeker.org.au/ http://pathwaysaustralia.com.au/ Creative and arts industries www.artshub.com.au/ www.theloop.com.au www.pedestrian.tv/jobs/ Ethical jobs www.ethicaljobs.com.au/ Our Community’s Good Jobs– an employment placement platform for the not-for- profit and community sectors where you can find fair and ethical internships Using your networks and university resources Do a broader search of the internet, talk to people, including your lecturers and tutors, and using the resources available on the Careers & Employment website and Careers Online www.services.unimelb.edu.au/careers

1.3 Preparing Resume and Cover Letter/Expression of Interest Check for some templates that are available as online resources www.services.unimelb.edu.au/careers You can also have your draft/s reviewed at Careers & Employment (by appointment) and attend seminars on job applications (check careers online for dates). In your Expression of Interest to potential organisations, include the following information: • You’re looking for a placement as part of the MULT20010/ MULT30019 Arts Internship subject offered at the University of Melbourne. You are contacting them with an expression of interest in an unpaid internship placement over the semester because… (say why you are interested in working with their organisation Research the organisation first!). Remember to mention: • •

•

This is an unpaid internship, you would be covered by University insurance and that it would amount to a minimum of 80 hours over the semester. The placement would usually involve the student undertaking a project or a portfolio of research and management work related to community development (you might even have a specific project or area of research in mind – although this is open to negotiation between you and the contact person) and may also include involvement in the day-day business of the organisation. Provide the contact person with the Subject Coordinator’s contact details so they can follow up for further information about the program if they wish to.

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1.4 Managing communications If you don’t hear back within a week, email a gentle reminder asking if they had an opportunity to consider your request or ring the contact person. If you’re not receiving an enthusiastic response from the organisation you should consider alternative organisations because insistence is fine, but you do not wish to appear to be annoying. 1.5 Interviews Most organisations will want to arrange a meeting or interview with you to discuss the internship. Treat this like a job interview – dress appropriately and prepare by researching their organisation (what is their core business, what projects have they recently been involved with?). If you’re overseas, you can request a telephone interview. Some potential questions that you are likely to be asked related to the subject. The following information might be useful: •

•

• •

Interns usually work on a practical, policy or research project, but the scope of the internship can be a broader portfolio of work if that better fits the organisation’s needs. Even with such a portfolio, however, there must be A COURSE RELEVANT COMPONENT OF SOME KIND. You are there as part of a collaboration (exchange between the organisation and the university) to enable you to make a contribution and to develop your understanding of community development issues and improve your employability skills. It is up to you and the organisation to agree upon what you will be doing during the internship. If you have any concerns about what the agency is asking you to do, speak to the Coordinator as soon as possible. Remind them that it should be about 80 -100 hours of work, but that this can be arranged flexibly to suit their (and your) needs. Assessment is entirely the subject coordinator’s responsibility - all the host supervisor needs to do is fill out the host supervisor assessment form which will be provided to them.

Finally, remember, that the way you conduct yourself in your contact with a prospective host organisation reflects on the University and impacts on the ability of future interns to find placements at that agency. If you encounter problems in getting organisations to respond to you, or if you’re an international student and don’t have much knowledge about the Victorian labour market please contact the coordinator to receive support in identifying a position. 2. Process of placement confirmation All students who undertake fieldwork, study or internships (i.e., off-campus activities) are required to comply with the off-campus study and travel guidelines. Complying with the off-campus procedure is not only required by the university but it is serves as an important moment to carefully consider a range of issues relating to your own safety and the possible implications to the environment and communities that you, as an intern, are going to be a part of, albeit for a temporary period. Once you have a preliminary offer from an organisation there are a few vital steps that you need to take to ensure compliance with off-campus study and travel guidelines: 2.1 1 Based on the location of your host organisation, complete an Internship Placement and Risk Assessment Form:

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Internship placement and risk assessment form (P1): For students undertaking an internship in metropolitan Melbourne.

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Internship and fieldwork placement and risk assessment form (P2): For students undertaking an internship or fieldwork placement outside of metropolitan Melbourne.

The completion of Form P1 or P2 is the mandatory preliminary step in order for a formal, contractual ‘Letter of Agreement’ to be prepared by the university and sent to the host organisation. Further, the process may take some time so it is important to plan ahead and prepare all necessary information required on the risk assessment form to facilitate a timely process. Alongside other information that you will need to provide on the P1 or P2 form, please make sure that you provide the following: host organisation name and street address; host supervisor name, position title and all contact details; start and finish dates of placement; how frequently per week you will be at placement; and, the nature of the work that you will be undertaking. 2.2 Travel request and insurance cover for purposes of travelling interstate or outside metropolitan area: it is a condition of travel to have insurance cover and all enrolled students undertaking travel as part of their internship placement are able to get free cover from the university: https://students.unimelb.edu.au/admin/insurance You are eligible for free university cover so long as you meet certain conditions which are outlined in the University Insurance Office homepage. Importantly, travel request must be submitted at least 14 days prior to travel. Given that approval process is involved please submit travel request at least three weeks before travel. In the case of being denied university cover students will need to take out personal travelinsurance. 2.3 Host Organisation Confirmation Once risk assessment and request to travel is approved, a Vocational Placement Agreement (Letter of Agreement) is prepared by the faculty and sent to the host organisation. With this formal letter, host organisations are also asked to confirm the arrangements: that they will accept the student as an intern for the stated period; that the duties of the intern are outlined in the agreed TOR; the supervisor agrees to complete the host assessment form; and, that the supervisor will keep the coordinator abreast of any changes/ problems or concerns that they may have in relation to the placement or the student. The formal acknowledgment that the host organisation will accept the intern makes the relationship directly between the host organisation and the university.

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Part 3: Role of Host Organisations For the purposes of this subject a ‘host organisation’ includes but is not limited to government departments, corporations, non-government organisations, small and medium enterprises. A host organisation is required to sign a Vocational Placement Agreement with the university as part of the understanding of the nature of the collaboration and to meet legal compliance. The host organisation is also required to assign a staff member as a host supervisor/ mentor for the duration of the placement and to complete the post- placement assessment form of the intern’s performance. You can apply to organisations provided in the following list or may find other organisations that offer internship opportunities. Potential Host Organisations • • • • • • • • • • • • • •

ABC Central Victoria ACCLAIM Magazine Adam Bandt MP, The Australian Greens

Align Amnesty International Australia

Arc One Gallery

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Carlton Football Club Cengage Publishing

Chemskill Recruitment Children’s Court Victoria Chinese Museum CI Studios in Richmond

Arts Hub Holdings Australia

Asylum Seeker Resource Centre Ausdance Victoria Aussie Hands Foundation Australian Broadcasting Corporation Australian Communications andMedia Authority

Australian Conservation Foundation Australian Consortium for Politicaland Social Sciences ResearchIncorporated

• •

Australian Greens Victoria Australian Indigenous Mentoring Experience

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Australian Style Institute Australian Red Cross Austin Health Parent InfantResearch Institute Bardot Bastion Collective Black Arm Band Bendigo Advertiser

Berry Street - Take Two Bloomsday in Melbourne, Inc Broadsheet Magazine Business for Millennium Development Cambridge University Press

Camp Quality Campaign for Australian Aid Carlton Community CorrectionalServices

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