Chapter 13 Powerpoint PDF

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Microsoft PowerPoint Part 1

ver. 2

Objectives We will be covering the concepts of Microsoft PowerPoint in this module. Here is the content that you should understand upon completion:       

Text Rules The 8x8 Rule Colors Designs and Themes Media Animations PowerPoint Interface

Why do I need to know this? Microsoft PowerPoint provides you with the tools to give effective presentations. At some point in the future, you will have to give a presentation, whether it is for a class, business meeting, or other setting. PowerPoint offers an easy way to give a visual aid, which is important for helping your audience to remember what you are presenting. Because a visual aid is important for helping your audience retain information, you want to have a wellmade visual aid to make your presentation more effective. PowerPoint has many options for making your presentation slides more ornate, bright, flashy, and loud; you want to be careful just how much flair you add to a presentation. If you add too much flair your slides become harder to read, and thus harder for your audience to gain information from.

Text Rules I’ve got some text rules to help improve readability. You want the audience to be able to read your whole slide within about 10 seconds. This is especially important because many people have a short attention span. If they cannot read everything quickly, they may lose interest.  

Stick to one or maybe two typefaces for your slides. More than that is hard to read. In addition, notice the different kinds of typefaces. o Serif fonts (like the font this text is using) have little ticks (called serifs) on the letters and look more elegant, but take longer to read. Sans Serif fonts (like the font this text is using) do not have the ticks (sans means without). Sans Serif fonts are easier to read and are probably a better choice. Try to avoid Italics, ALL CAPS, and punctuation in a slide. o They slow down reading o Make you pause any time you see them o

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Moreover, put extra emphasis on those words. As a rule if you have a long enough sentence to need punctuation, it is too long. You want short concise phrases instead of sentences. Leave plenty of white space around your slides. o The white space is just space that is empty. It helps you keep the content per slide down lower and is more visually appealing. o No one wants to read a “Wall of Text” Keep the font size and colors readable. o Font size 24 and larger is usually good. o Make sure colors contrast enough that you can read them. o If you are going to be showing on your presentation on a projector, remember that projectors will usually washout colors a bit. o It is a good idea to actually view your presentation in the place you plan to give your presentation before you actually have to present if you have the chance. When adding bulleting or numbering, make sure you use what you mean. o Numbering is for ordered lists, where order matters. o Bullets are for unordered lists, where order does not matter. o

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White Spacevs.Wall of Text The 8x8 Rule A general rule for adding text that will help make your slides more readable is the 8 x 8 rule. Basically, you want to limit yourself to no more than 8 bullets and sub-bullets, each of which can have no more than 8 words. This helps for a few reasons: o

You must be more concise in your choice of words o Remember your slides are not all you have to say during your presentation o Your slides are to help capture key points

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This will force you to think about what is really important for the audience to remember You limit the volume of material on your slides o Less to read should take less time to read It can make your slides look cleaner You can use a bigger font, so it is easier to read

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Sometimes you will need to break the 8x8 rule and add a little more content. While it is ok to break the rule occasionally, try to keep to the rule as often as you can and your slides should be more effective.

Colors When choosing colors for a PowerPoint presentation you want to be sure that the colors work well together. You want colors that contrast enough that you can read them. Black and white contrast well but some people find that a bit boring. Colors that are opposite each other on the color wheel usually contrast well enough to be readable. Keep your color scheme simple; try to avoid using too many colors. Too many colors on your slides can be distracting. Color Combination Exa Keep a uniform color schema between your slides. Do not change colors every other slide, just pick one and use it for all your slides. Dark Text on dark Lig background Dark text on a dark background or light text on a light background is usually hard to read. Light text on a dark background or dark text on a light background is usually Da Light Text on dark easier to read. background

Designs and Themes PowerPoint has many built-in themes, just like Word and Excel. These themes for your Red Text on Green PowerPoint presentation are designed to look decent, contrast enough that you can Background read them, and try to not be too distracting. On the Design tab, you can find options for these themes. While you technically could add a different theme to different slides in your presentation, I would recommend picking one theme for the whole presentation. One theme keeps your slides consistent which looks much better than a mismatched set of themes.

Media PowerPoint allows you to insert many media objects into your presentation. You can insert clipart, pictures, video clips, sounds, music, animated clipart, word art, charts, tables and more. You can find options for all of these on the Insert tab as you might expect. Be careful with the amount of media that you add to a slide. While moving clipart and videos are neat, they are also very distracting. If you plan to have text you want the audience to read, do not put a video on that slide and do not have a moving clipart that does too much moving. Audio clips or sound effects can be annoying if you use them too much. Use them sparingly to emphasize a point. Be sure that whatever media you have on your slide does not make it harder to read your text on that slide. If you want to focus on a picture or video put it on its own slide, do not crowd your text.

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Animations PowerPoint has animations you can add to text and media on your slides, ranging from a slide transition to making your bullet points zoom around the screen. If you are doing a presentation in a more formal setting, use more subtle animations if you want to use them. Avoid using animations on every slide, as it can get annoying to your audience after a while. Furthermore, PowerPoint allows you to add timers to the animations. I would highly recommend not doing this. Yes, it lets you be able to walk away from the computer and still have your slides changed. However, it can get annoying if you did not complete that slide and have to return to it or if an audience member has a question and half way through the slide changes. My advice is to use them with caution.

PowerPoint Interface When you open PowerPoint, you will notice the screen looks a little different. You have several different panes; slide pane, notes pane, and the task pane. Task Pane

Slide Pane

On the View tab, you can view the presentation Notes severalPane different ways; normal, slide sorter, notes pages, and slide show. Normal view has the three panes, with only one pane showing in the task pane. Slide sorter view shows you all of the slides in the presentation. Notes pages show one slide with the all of its notes. Slide show view takes over your computer screen and allows you to present your PowerPoint show by clicking through all of the slides.

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To create text on a slide, type into the provided text boxes on the slide. You can edit the text the same way you did in Word, by using the font and paragraph groups on the home tab. You can add bullets, number lists, line spacing, text colors, etc. You can also use the Insert tab to insert WordArt, Date & Time, Slide Numbers, Headers & Footers, etc… as you did in Word. To add a slide to your presentation, select the New Slide command in the Slides group on the Home tab. It will give you the option of what layout you would like to use. You can also change the layout of an existing slide by having the slide selected and clicking the Layout command. To delete a slide, select it and click the delete command. You can use the slide pane to reorder your slides. You do this by selecting the slide and dragging it to where you would like it. You can also duplicate slides from the slide pane, by clicking the slide, hold down Ctrl, and then dragging it to where you would like it copied.

Summary Microsoft PowerPoint is a powerful presentation tool that is used in schools and businesses all over. This module taught you about text rules to follow, the 8x8 rule, colors, designs, and themes used when creating your presentation. You were also taught about inserting media and different animations. Finally, you were taught about the PowerPoint interface.

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