Essay N1 ORG300 - Grade: B PDF

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Mental Triggers and Gathering points...

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Meneses 1 Paula Meneses Professor Arlene Hiss ORG300-1 July 19th, 2020 Essay #1

Module 1: Critical Thinking Assignment: Mental Triggers Worksheet & Gathering Points

The information and tools delivered by Dave Crenshaw on the Time Management Fundamentals Course provide, not only a logical explanation for our lack of productiveness, but also offers real solutions to solve this problem. The assessments and techniques taught by Crenshaw added tremendous value to my day to day routing. They helped me identify several mistakes that are interfering with my productivity and efficiency. Watching this video course could represent the solution for many of us to achieve our full potential, just making some adjustments and creating new habits that will allow us to retrain our brain and overcome the multitasking myth. Through the Mental Trigger Assessment, I found out the following:

BUSINESS FOCUS

TASK

LEADERSHIP TIME MANAGEMENT

Schedule the whole week (work/study) in a digital calendar

BUSINESS IDEAS

Use the “wild card Notepad” to write them down as they come

MARKETING MARKETING PROJECTS

Finish Videos, Scripts and material to share in presentations

Meneses 2

IDEAS FOR MARKETING CAMP.

Use the “wild card Notepad” to write them down as they come

SALES FOLOW-THROUGH: PROSPECTS

Call all prospects Tuesday mornings

PRESENTATIONS

Set up a presentation schedule of at least 2 presentations per day

ADMINISTRATION GATHERING POINTS

Identify and reduce gathering points to 6

E-MAIL

Compile 4 email accounts into one & setting up different signatures for each. Color code if possible

PHYSICAL INBOX

Create ONE inbox to place unresolved items

By reading out loud the items on the Mental Trigger Assessment I was easily able to identify what areas I needed to work on, as the tasks associated with the triggers popped up in my head immediately. During the exercise to identify my Gathering Points I realized that I had 27 of them, counting the places in my home and my car. I work from home and on the road, but I am pretty sure I would have more gathering points if I had an office space out of my house.

My results on the Time Management Fundamentals exercise were the following:

#

GATHERING POINTS

PLAN TO REACH TARGET GOAL

3

Paper Task List, To do lists, etc.

Keep one Digital Master To Do List in my cell phone

3

Areas in the car

1

Desk Areas

1

Office Physical Inbox

4

Office Desk Drawers

Toss unused items & organize by categories

1

Outside Home Areas

Toss unused items & organize tools/lawn equipment

1

Your Mind

3

Paper Notepads

Use my Portable Inbox to put items while on the road. Take home or toss items, depending of their use Remove anything & everything that is not for immediate work use Create one Inbox for unresolved items & to put ripper notepad pages

Schedule activities & keep focus on the activity I am working on one at a time. If another subject comes to mind, write it on the notepad and continue to work on the current matter Eliminate notepads and start using my phone to record notes or voice notes

Meneses 3

4

Email Boxes

Compile 4 email accounts into one & setting up different signatures for each. Color code if possible

1

Voicemail

Eliminate all voicemails before going to bed each night

4

Scraps of Paper

2

Home areas

28

Total Gathering Points GOAL

Create 1 Home Inbox to put unresolved items/documents. Toss everything else Eliminate all gathering point in my house. Keep only the Home Inbox

6 GATHERING POINTS & 1 WILD CARD.

Although I am just implementing my plan to achieve the goal of having 6 gathering points, I feel this exercise was, is, a life changer for me. With small changes, I was able to improve the flow of my routine and free up space at home. I was more aware of my choices and I corrected myself when repeating patterns that contributed to chaos. Both, the mental trigger exercise and the gathering point assessment added so much value to my day to day. The appropriate adjustment of my schedule using the mental trigger exercise will help me greatly organizing my work at CSU Global, and my work tasks also. I chose to take two classes this term and I am new to this University, so I was not very aware of the load of work we were going to have in each class. Now I realize that between the two classes I have a lot of work, but the fact that this was our first assignment had given me great relief. I would recommend this class to everyone that struggles with time management and organizational issues. As I mentioned before, it is truly a life changer....