Flowchart sample PDF

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This is a sample on how to make a flowchart...

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nstructions For this activity, using www.draw.io, you are to document the given process below in a flowchart. Requirement: 1. Create a flowchart for the process given below. Include decision symbols if needed. 2. Identify risks and control deficiency, if any and present it with the flowchart. Make sure that the flowchart is clear and concise. 3. If you are the auditor, what will you recommend to improve the process for grade completion and the relevant internal controls?

What is the process for grade completion (student)? - Student requests for a PDF copy of the PERMIT FOR COMPLETION FORM from no specific day or schedule for requests, resulting to irregular and unattended student requests [email protected] . using his/her official ___ email -Student will receive a PDF copy of the PERMIT FOR COMPLETION FORM - Student fills out and signs the form and provide a scanned proof of payment of P200.00 wrong infromation given due to confusing questions or requirements from the form (Did the student already paid the 200.00 fee?) NO: Pay to any authorized banks or institutions and ask for an official receipt) No information about when or where to pay pYES: -Student submits the form along with the scanned proof of ayment of P200.00 to the respective faculty member via the faculty’s official___ email - Faculty concerned checks the completeness and verifies information in the completion permit.There is no checking for the validity of the proof of payment. Proof of payment might be tampered or fake (Are the information complete and correct?) NO: Faculty should return the form to the student and notify to him/her the information needed to be corrected/completed YES: - Faculty concerned signs and endorses the completion permit to the ________ - _____department staff checks completeness and verifies information in the completion permit. (Are the information complete and correct?) - Dean concerned acts on the permit for completion. - ___department sends the approved completion permit (attach scanned proof of payment of P200.00) to the Accounting Section. - Accounting department acts on the completion permit. Not involved in the start of the process, particularly the checking of the proof of payment - Accounting department logs the approved completion permit. Forwards the permit to the Registrar’s Office and ______department. Risk of misstatements or risk of duplication of payments recorded - ______ department forwards the approved Permit for Completion to the faculty concerned Source: Orientation Kit. College of Commerce, University of San Agustin, Iloilo City, 5000 Philippines, Pages 18-19

Recommendations: -Inform the students about the payment scheme (where and when to pay) -Accounting department should verify the proof of payment if thru a system linked to payments from outside institutions...