IMD213 - Tools FOR Cataloguing Process assignment semester 3 PDF

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DIPLOMA IN INFORMATION MANAGEMENT (IM110)FACULTY OF INFORMATION MANAGEMENTTITLE:INDIVIDUAL ASSIGNMENT (20%)TOOLS FOR CATALOGUING PROCESSCLASS:D1IM1103BPREPARED FOR:MADAM ZAILA BINTI IDRISPREPARED BY:NUR ATHIRAH BT MOHD AZIZI(2020846388)ACKNOWLEDGEMENTThe success and final outcome of this assignment ...

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DIPLOMA IN INFORMATION MANAGEMENT (IM110) FACULTY OF INFORMATION MANAGEMENT

TITLE: INDIVIDUAL ASSIGNMENT (20%) TOOLS FOR CATALOGUING PROCESS

CLASS: D1IM1103B

PREPARED FOR: MADAM ZAILA BINTI IDRIS

PREPARED BY: NUR ATHIRAH BT MOHD AZIZI (2020846388)

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ACKNOWLEDGEMENT

The success and final outcome of this assignment required a lot of guidance and assistance from many people and extremely fortunate to have got this all along the completion of this assignment work. I respect and thanks to Madam Zaila Binti Idris for giving us an opportunity to do this assignment work and providing us all support and guidance. This assignment cannot be completed without the effort and teamwork from my classmates who really help each other to make this assignment easier. Lastly, I would like to express my thankful to all the people who involves until the assignment completed.

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TABLE OF CONTENTS 1.0 DESCRIPTIVE CATALOGUING The Introduction...............................................................................4 1.1 The Objectives...........................................................................4 1.2 The Purpose...............................................................................4 1.3 The Importance...........................................................................5 1.4 Tools used in Descriptive Cataloguing: AACR2R 1.5.1 The Overview..........................................................................6 1.5.2 The Structure..........................................................................7 1.5.3 The Procedure........................................................................8 1.5.4 The Conclusion.......................................................................9 2.0 SUBJECT HEADING The Introduction...............................................................................9 2.1 The Objectives..........................................................................10 2.2 The Purpose.............................................................................10 2.3 The Importance.........................................................................11 2.4 Tools used in Descriptive Cataloguing: AACR2R 2.4.1 The Overview.........................................................................11 2.4.2 The Structure..........................................................................13 2.4.3 The Procedure........................................................................14 2.4.4 The Conclusion.......................................................................14 3.0 CLASSIFICATION The Introduction...............................................................................15 3.1 The Objectives...........................................................................15 3.2 The Purpose...............................................................................16 3.3 The Importance......................................................................... 16 3.4 Tools used in Descriptive Cataloguing: AACR2R 3.4.1 The Overview..........................................................................17 3.4.2 The Structure..........................................................................19 3.4.3 The Procedure........................................................................19 3.4.4 The Conclusion.......................................................................20 4.0 REFERENCES...........................................................................21 5.0 APPENDIX.................................................................................23

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1. DESCRIPTIVE CATALOGUING

Descriptive cataloguing is an important part of the cataloguing process, which is the knowledge organisation activity that represents resources in the context of a catalogue. Books, journals, videos, sound recordings, and anything else collected by an institution and intended to inform a user are examples of these resources, which can be physical or digital. It includes the recording of a library item's attributes, such as the name of the author(s), contributor(s), title, edition, publisher, distributor, date, the number of pages, its size, the name of the series, and so on. Descriptive Cataloguing allows the user to find and identify a book based on the author's name, title, variant titles, and other criteria.

1.1. THE OBJECTIVES The goals of descriptive cataloguing are to make it easy for users to find and identify books by author name, title, variant titles, and other criteria. Second, it specifies rules for the creation of standard forms of names and titles in order to facilitate access to and grouping of those descriptions. Next, descriptive cataloguing assists users in the selection of documents that they require.

1.2. THE PURPOSES Some of the basic purposes of a library catalogue are to provide all of the information required to accurately describe all items, both physically and intellectually, in order to distinguish them from all other items. Users, for example, can learn about the types of materials available in the library that fit their needs. Following that, this catalogue serves as a location for specific library materials such as books, periodicals, and others in the collection. Users, for example, do not have to search the library for the books they require because this catalogue assists them in determining the location of the materials. Finally, it is to make the reading material available as soon as possible. It will allow users to use the materials they require to complete their tasks as quickly as possible. It can also make them feel more at ease by allowing them to search for materials in a single library rather than having to 4

search for and borrow from multiple libraries. It will take some time, but the goal is to demonstrate to users that the library's materials are up to date.

1.3. THE IMPORTANCE Descriptive cataloguing is a necessary tool for locating books in the library's collection. A library without a catalogue is analogous to a human being without eyes and a house without windows. It is because readers were not permitted to search for books on their own, the library catalogue was the only tool that available to them. Due to the general open access facility, most popular books will be removed from the stack room and distributed to readers. In the absence of a library catalogue, readers will be unable to determine whether or not a particular book is in the library's holdings, and they will be disappointed. If there is a library catalogue, they will be able to determine that the book is in the library, which means it has been issued to another reader. As a result, he can reserve the book at the circulation counter, and when the desired book is returned, he will be notified, and he will be able to obtain his required book.

1.4. TOOL USED IN DESCRIPTIVE CATALOGUING Anglo-American Cataloguing Rules (AACR) and its successor Resource Description and Access (RDA) are two popular Descriptive Cataloguing standards (RDA). Anglo-American Cataloguing Rules (AACR) is the essential international cataloguing code used by libraries in the United States, Great Britain, Canada, and Australia, as well as many other countries, for descriptive cataloguing of various types of information resources. It was created in 1967 and was regularly updated until 2005. The standard's revisions and updates are referred to as AACR2. The Anglo-American Cataloguing Rules, Second Edition (AACR2), is the most widely used cataloguing code, designed for use in the creation of catalogues and other lists in general libraries of all sizes. The rules cover the standard description of areas such as title, publisher, edition, series, and others, as well as the provision of choice and form of access points (headings) for all materials that a library may hold or have access to, such as books, serials, cartographic materials, electronic resources, and 5

many more. The AACR also specifies rules for the creation of standard forms of names and titles in order to facilitate access to and grouping of those descriptions. AACR2 standardised cataloguing and ensured consistency within and between library catalogues by using the same code to describe the physical attributes of library materials in the same way. Anglo-American Cataloguing Rules are widely regarded as the most significant advances in English-language descriptive cataloguing codes during the twentieth century.

1.5

OVERVIEW,

HISTORY

OR

BACKGROUND

INFORMATION:

ANGLOAMERICAN CATALOGUING RULES (AACR)

1.5.1 The Overview, history and background information Anglo-American Cataloguing Rules (AACR) is the essential international cataloguing code used by libraries in the United States, Great Britain, Canada, and Australia, as well as many other countries, for descriptive cataloguing of various types of information resources. It was created in 1967 and was regularly updated until 2005. The standard's revisions and updates are referred to as AACR2. The Anglo-American Cataloguing Rules, Second Edition (AACR2), is the most widely used cataloguing code, designed for use in the creation of catalogues and other lists in general libraries of all sizes. AACR2 is a comprehensive set of rules and guidelines for creating metadata in a surrogate record to represent a library resource. The rules cover the standard description of areas such as the title, publisher, edition, series, and so on, as well as the provision of choice and form of access points (headings) for all materials that a library may hold or have access to, such as books, serials, cartographic materials, electronic resources, and so on. The AACR also specifies rules for the creation of standard forms of names and titles in order to facilitate access to and grouping of those descriptions. AACR2 standardised cataloguing and ensured consistency within and between library catalogues by using the same code to describe the physical attributes of library materials in the same way. The AACR represented a departure from previous 6

cataloguing rules, which were criticised for being overly detailed, complex, and simply compilations of rules to handle specific bibliographic cases. Anglo-American Cataloguing Rules are widely regarded as the most significant advances in Englishlanguage descriptive cataloguing codes during the twentieth century.

1.5.2. THE STRUCTURE The AACR2 divides rule numbers into two types: those that are followed by text and those that are followed by a set of sub rules. According to the literature, prototype expert systems designed for cataloguing used the former as the defining unit in their knowledge base. The introductions to parts I and II begin on the first page of each section. The rules in both parts progress from general to specific. Part II is followed by Appendices (A-E), which cover capitalization, abbreviations, numerals, a glossary, and the initial articles of titles in various languages. The chapter numbers in AACR2 are not sequential. Numbers 14 to 20 for chapters are omitted to allow for future additions to the standard and to provide the text's mnemonic structure. For example, in Part I, the basic rules for the description of all library materials are found in Chapter 1, which sets out all of the rules that are of general applicability, meaning that they are meant to be applicable to any form, including those that do not yet exist. Each of the chapters 2 through 12 contains rules for describing a specific type of material, such as books, pamphlets, and printed sheets, cartographic materials, manuscripts, music, sound recordings, motion pictures and video recordings, graphic materials, machine-readable data files (changed to computer files in 1988), three-dimensional artefacts, microforms, and ongoing resources (serials). Chapter 13 has its own structure and contains rules for making analytical entries. Part II's first chapter (chapter 21) addresses the rules for selecting access points for main and added entries. Further chapters describe how to create headings for personal names, geographic names, and corporate names (chapters 22-24). Part II's chapter 25 deals with the creation of a uniform or standard title for a work that may have had several manifestations that differed in form and content. The final chapter (chapter 26) contains rules for creating references from variant and different 7

forms of the name or uniform title. Part II's rules apply to works, not physical manifestations of those works, though the characteristics of an individual item are considered in some cases. 1.5.3. THE PROCEDURE The first area in the AACR procedure is the title and statement of responsibility. The "title proper" is one of the most important parts of the bibliographic description. The function of the title proper is what the computer will save in indexes and what users will search for when they use the "title search" function. Every bibliographic record, even if you have to make one up, will have a title, and the title proper should be taken from the title page. Following that is the area of edition description. The edition area is used to provide the edition statement using standard abbreviations. "New ed." is an abbreviation for "new edition." The term "rev. ed." refers to a revised edition. The phrase "Rev. and enl. 9th ed." means "revised and enlarged 9th edition." Material (or type of publication) specific details are included in the third area of description. This section is used to describe cartographic materials such as mathematical data. It is used as a musical presentation statement area for music and as a file characteristic area for computer files. It is the numeric and/or alphabetic, chronological, or other designation area of the serial publication. Last but not least, the microforms section of this third area contains special data for cartographic materials, music, and serials. Publication, distribution, and other activities fall under the purview of Area 4. It includes the location, name of the publisher or distributor, and date. It specified information sources such as the title page, other preliminaries, and colophon. If the location is uncertain, use a question mark and enclose it in square brackets. If no place or likely place can be identified, use s.1. (sine loco): [S.1.], followed by "space — colon space." Give the publisher's name in the shortest form possible so that it can be understood and recognised. In general, omit the articles that come before the names of the publisher, distributor, and others. If you decide to shorten the publisher's name, usually leave out "Co.," "Inc.," "Ltd.," "Publisher," "Publishing company," and "Press." The forename(s) of publishers are usually omitted or shortened to an initial (or initials). The fifth area in the area description is physical description. It contains information about the item's physical characteristics. It displays the number and type

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of pieces for the extent. It also provides other physical details such as illustrations of the book and a description of the book. It can also be arranged in the same or different materials, such as the distinction between disc and disc for the same materials. It's because remote access files don't have a physical description. For various materials such as CD-ROM, DVD, and photo CDs, LC will use this option to record the specific format of physical carrier using conventional terminology. The description's sixth section is titled "series." A series is a collection of items that are linked together by a common title. It is a prescribed source of information such as the title page of a series, the title page of a monograph, the cover, and the rest of the publication. It never has a period at the end. There is a note in area 7 of the description. It is important to note that it contains information about anything that is important to your users or is required. Any source of information is a prescribed source of information. Finally, the last area in the description is area 8, which is the standard number and availability. When available, it is to provide the international standard book number (ISBN) or the international standard serial number (ISSN) assigned to an item from any suitable source. Some computer software packages and videos are assigned ISBNs, whereas some nonbook and printed serials may be assigned ISSNs.

1.5.4. CONCLUSION

In conclusion the AACR's systems really help users find materials quickly based on records that fulfil everything the users can find. Perhaps AACR2 was one that was unlikely to be implemented at most libraries until after the new rules were in place. Many librarians saw AACR2 as a necessary step between an international shared-cataloguing data base and their future online catalogues. AACR2 standardised cataloguing and ensured consistency within and between library catalogues by using the same code to describe the physical attributes of library materials in the same way.

2. SUBJECT HEADING

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Subject heading is defined as the most specific word or group of words that captures the essence of the subject or one of the subjects of a book or other library material such as serial, sound recording, moving image, cartographic material, manuscript, computer file, e-resource, and others and is chosen from a subject heading list containing the preferred subject access terms (controlled vocabulary) and assigned as an added entry in the bibliographic record which work. A bibliography and index also use subject headings. Subject headings are helpful because they provide a consistent way of describing the item's subject matter. When an item is added to a database, an indexer determines which topics the article covers and selects several subject headings to apply.

2.1. THE OBJECTIVES The objective of a subject heading is to identify relevant material on a given subject or topic. Subject headings also allow the inquirer to locate information in related subjects. Both of these goals assume that a match can be found between the searcher's language and the indexer's language for a given topic or concept.

2.2. THE PURPOSES This authority is used by many libraries for subject headings because it is the most commonly used in creating MARC records that are shared through cataloguing databases such as OCLC. When items are catalogued by the Library of Congress, they are sometimes assigned subject headings from the Sears List of Subject Headings. However, the Library of Congress's subject headings list is currently the most widely used in the United States. The purpose of using a subject heading in a cataloguing record is to provide a way for someone searching for items in the library to find information by the topics covered in those items. Subject heading lists are used to ensure consistency in the terminology used to describe the subjects or topics covered by the library's materials. The cataloguer does not need to think about what word to use to describe the topic of the item being catalogued because the correct word or phrase is chosen from the list being used, and consistency is provided for all items on the same topic 10

in the library. As a reminder, when cataloguing items for a card catalogue, a limit of 1-3 subject headings was traditionally imposed to limit the number of cards sets and cards that needed to be typed and filed into the catalogue. With the option of entering information into computer catalogues, these limitations are no longer applicable, and cataloguers are free to use as many and as varied headings as they see fit for their collections and patrons' needs.

2.3. THE IMPORTANCE A subject heading is important because it provides access to all relevant documents by subject. Subject headings frequently define the content of books in ways that titles, which can be ambiguous or nondescriptive. It also gathers all references to materials on the same subject and displays connections between subject categories. Finally, i...