Assignment 213 1 - imd213 PDF

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FACULTY OF INFORMATION MANAGEMENTUNIVERSITI TEKNOLOGI MARAMERBOK, KEDAHDIPLOMA IN INFORMATION MANAGEMENT(IM 110)ORGANIZATION OF INFORMATION(IMD 213)“TOOLS FOR CATALOGUING PROCESS”INDIVIDUAL ASSIGNMENTBY:NURUL ATHIRAH SYAHIDA BINTI RIDZUWAN(2018211224)CLASS: KIM1103EPREPARED FOR:MADAM ANIS FARADELLA ...

Description

FACULTY OF ANAGEMENT UNIVERSITI TEKNOLOGI MARA MERBOK, KEDAH

DIPLOMA IN INFORMATION MANAGEMENT (IM 110) ORGANIZATION OF INFORMATION (IMD 213) “TOOLS FOR CATALOGUING PROCESS” INDIVIDUAL ASSIGNMENT

BY: NURUL ATHIRAH SYAHIDA BINTI RIDZUWAN (2018211224) CLASS: KIM1103E

PREPARED FOR: MADAM ANIS FARADELLA BINTI ABDUL MALIK

22 OCTOBER 2019

“TOOLS FOR CATALOGUING PROCESS”

BY: NURUL ATHIRAH SYAHIDA BINTI RIDZUWAN

FACULTY OF INFORMATION MANAGEMENT UNIVERSITI TEKNOLOGI MARA MERBOK, KEDAH 22 OCTOBER 2019

TABLE OF CONTENTS

CONTENT

Acknowledgement 1.0 Introduction 1.1 Descriptive cataloguing 1.2 Subject Heading 1.3 Classification 2.0 Descriptive Cataloguing 2.1 Objectives 2.2 Purpose 2.3 Importance 2.4 Tool used in descriptive cataloguing : AACR2 2.4.1 Background 2.4.2 Structure 2.4.3 Procedure 2.4.4 Conclusion 2.5 Reference 2.6 Appendix

3.0 Subject Headings 3.1 Objectives 3.2 Purpose 3.3 Importance 3.4 Tool used in subject heading : Library of Congress Subject Heading 3.4.1 Background 3.4.2 Structure 3.4.3 Procedure 3.4.4 Conclusion 3.5 Reference 3.6 Appendix

4.0 Classification 4.1 Objectives 4.2 Purpose 4.3 Importance 4.4 Tool used in classification: Library of Congress Classification 4.4.1 Background 4.4.2 Structure 4.4.3 Procedure 4.4.4 Conclusion 4.5 Reference 4.6 Appendix

ACKNOWLEDGEMENT

Assalamualaikum, Alhamdulillah thanks to The Greatest God Allah SWT because He give a chances to me for finished this assignment . I also would like to thanks to my lecture , my family and my beloved friend. Thank to all that I have finish the assignment that has been worked on so far. This assignment is very importance to me since this is part of individual assignment. Thank you of people for the important individuals who helped me to complete the assignment . First of all to my lecture Madam Anis Faradella Binti Abdul Malik because giving guidance to do the assignment, my family that always support and helping me and to all my friend that support me. How much appreciation for the lecture for helping to teach me to complete this assignment. Do not forget to the same colleagues who are equally trying hard to complete their assignment. For your help in term of the latest information on this assignment I appreciate. Yours who are willing to spend time giving me information I will not forget.

Lastly, Thanks to those who have assisted me directly or indirectly as long as I do this assignment. I hope there are no mistakes in the assignment and I hope I can learn a lot of the knowledge from assignment that I have been done.

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1.0 INTRODUCTION

Firstly, descriptive cataloging is the process of identifying and describing the bibliographic and physical form of an item, determining the name(s) and title(s) that will be used as access points, and recording these data in a bibliographic record. In the United States, AACR2 and RDA are the codes used for descriptive cataloging. Secondly, Subject Heading is defined as the most specific word or group of words that captures the essence of the subject or one of the subjects of a book or other library which is selected from a subject heading list containing the preferred subject access terms and assigned as an added entry in the bibliographic record which works as an access point and enables the work to be searched and retrieved by subject from the library catalog database. Subject headings are also used in a bibliography and index. Lastly, Classification is a process related to categorization, the process in which ideas and objects are recognized, differentiated and understood. There are type of classification such as Qualitative Classification. Under this type of classification, the data obtained are classified on the basis of certain descriptive character or qualitative aspect of a phenomenon viz. sex, beauty, literacy, honesty, intelligence, religion, eyesight. Quantitative Classification is the collected data are classified on the basis of certain variable viz. mark, income, expenditure, profit, loss, height, weight, age, price, production.

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Descriptive Cataloguing : Anglo American Cataloguing Rules 2nd

2.0 Descriptive Cataloguing

Descriptive cataloging involves applying a standardized set of rules, currently RDA: Resource Description and Access, to record the title, authorship, and publication data for a work, describe the physical extent of the work, add bibliographic notes as necessary, and add access points for persons or entities associated with the creation of the work. AACR was maintained by an international committee and revised in 1988, 1998, and 2002. In 2004, work began on a comprehensive revision and recasting of the rules, RDA: Resource Description and Access. RDA was published in the RDA Toolkit in June 2010.

2.1 Objectives These rules designed for use in the construction of catalogues and other lists in general libraries of all sizes. They are not specifically intended for specialist and archival libraries, but such libraries are recommended to use the rules as the basic of their cataloguing and to augment their provisions as necessary. The rules cover the description of, and the provision of access point for, all library material commonly collected at the present time. The integrated structure of the text makes the general rules usable as a basic for cataloguing uncommonly collected materials of all kinds and library materials yet unknown. These objectives and principles seek to articulate the purpose and nature of specialized cataloging rules for rare materials.

They are informed by long-

accepted concepts in bibliographic scholarship and the Anglo-American cataloging tradition, as well as by more recent theoretical work important to the construction and revision of cataloging codes Page |1

2.2 Purpose Descriptive cataloguing is a process to determine the 8 areas in catalogue records.The 8 areas is actually derived from international standard bibliographic description, also famously known as ISBD. ISBD defined that 8 areas in descriptive cataloguing, including of the multiple elements with structured classification, which included a set of punctuations to identify and separate the elements and areas. The ISBD is useful and applicable for description of bibliographic resources in any of catalogue. 2.3 Importance It is importance to bring out all aspects of the item being describes, including its content, its carrier, its type of publication, its bibliographic relationships, and whether it is published or unpublished. In any given area of description, all relevant aspects should be described. As a rule of thumb, the cataloguer should follow the more specific rules applying to the item being catalogued, whenever they differ from the general rules. This standardization at three levels of description will help in achieving uniformity of cataloguing, and it is recommended that each machine – readable record carry an indication of thee level at which the item has been described.

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2.4 TOOL USED IN DESCRIPTIVE CATALOGUING : AACR2 2.4.1 Background Anglo-American Cataloguing Rules (AACR) is the essential international cataloguing code used for descriptive cataloging of various types of information resources by libraries in the United States, Great Britain, Canada, and Australia as well as in many other countries. The second edition of Anglo-American Cataloguing Rules (AACR2) is the most widely used cataloging code, designed for use in the construction of catalogs and other lists in general libraries of all sizes. AACR2 comprise a detailed set of rules and guidelines for producing metadata in a surrogate record to represent a library resource. The first edition of AACR, published in 1967, was based on Rules for Descriptive Cataloging in the Library of Congress, published in 1949. The second edition, AACR2, was published in 1978, and the third edition, AACR2R, in 1988. A revision of the third edition incorporating amendments approved since 1988 was released in 2002. It was first developed in 1967 and updated regularly until 2005. The revisions and updates of the standard are referred to as AACR2.

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2.4.2 Structure The rules follow the sequence of cataloguers’ operations in most present-day libraries and bibliographic agencies. Part I deals with the provisions of information describing the item being catalogued and part II deals with the determination and establishment of headings (access points) under which the descriptive information is to be presented to catalogue users, and which the making of reference of those headings. The introduction of part I and II begin on part I-I and part II-I respectively. Part I – Description Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Chapter 7 Chapter 8 Chapter 9 Chapter 10 Chapter 11 Chapter 12 Chapter 13 Page |4

General rules for description Books, pamphlets, and printed sheets Cartographic materials Manuscripts Music Sound recordings Motion pictures and videorecordings Graphic materials Electronic resources Three-dimensional artefacts and realia Microforms Continuing resources Analysis

Part II – Heading, Uniform Titles, And References Chapter 21 Chapter 22 Chapter 23 Chapter 24 Chapter 25 Chapter 26

Choice of access point Headings for persons Geographic names Headings for corporate bodies Uniform titles Reference

Page |5 2.4.3 Procedure

Part I – Description

Chapter 1 - General rules for description 

Its about general rules that have sources of information. The sources of information for a bibliographic description of a resource is dependent on the aspect of the resource being described. A bibliographic resources may or may not be part of a larger resources. When it is part of larger resources, determine what aspects is being described : the larger resource or that part of the larger resources.

Chapter 2 - Books, pamphlets, and printed sheets 

The rules in this chapter cover the description of separately published monographic printed item other than cartographic items and printed music. These referred to hereafter in this chapter as printed monograph and comprise books, pamphlets, and single sheets.

Chapter 3 - Cartographic materials 

This rules in this chapter cover the description of cartographic materials of all kinds. Cartographic materials include all materials that represent the whole or part of the earth or any celestial body.

Chapter 4 - Manuscripts 

The rules in this chapter cover the description of manuscript materials of all kinds, including manuscripts books, dissertations, letters, speeches, legal paper and collections of such manuscripts.

Page |6 Chapter 5 - Music 

This rules in this chapter cover the description of published music

Chapter 6 - Sound recordings 

The rules in this chapter cover the description of sound recordings in all media, discs, tapes, piano rolls and sound recordings on film.

Chapter 7 - Motion pictures and videorecordings 

The rules in this chapter cover the description of motion pictures and videorecordings of all kind, including complete film and programmes, compilations, trailers and unedited material.

Chapter 8 - Graphic materials



The rules in this chapter cover the description of graphic materials of all kinds, whether opaque or intended to be projected or viewed and collections of such graphic materials.

Chapter 9 - Electronic resources 

The rules in this chapter cover the description of electronic resource. Electronic resource consist of data, program or combinations of data and programs.

Chapter 10 - Three-dimensional artefacts and realia 

The rules in this chapter cover the description of three-dimensional objects of all kinds, including models, dioramas, games, braille cassettes, sculptures and other three-dimensional art works, exhibits, machines, and clothing

Page |7 Chapter 11 - Microforms 

This rules in this chapter cover the description of all kinds of materials in microform. Microforms include microfilms, microfiches, microopaque, and aperture cards.

Chapter 12 - Continuing resources 

The rules in this chapter cover the description of continuing resources, whether successively issued or integrating .

Chapter 13 – Analysis 

Analysis

Page |8 Part II – Heading, Uniform Titles, And References

Chapter 21 - Choice of access point 

The rules in this chapter are rules for determining the choice of access points under which a bibliographic description is entered in a catalogue.

Chapter 22 - Headings for persons 

In general, choose, as the basic of the heading of a person, the name by which he or she is commonly known

Chapter 23 - Geographic names 

Use the English form of the name of a place if there is one in general use.

Chapter 24 - Headings for corporate bodies 

Enter a corporate body directly under the name by which it is commonly identified, except when the rules that follow provide for entering it under the name of a higher or related body.

Chapter 25 - Uniform titles 

Formulate a uniform title for a works as instructed in the rules that follow. Enclose the uniform title in square brackets.

Chapter 26 - Reference 

Make reference as instructed in the previous rules in part II. In addition, follow the more general instructions in this chapter.

Page |9 2.4.4 Conclusion In conclusion, The second category of rules in AACR2, deals with rules regarding extraction of data and presentation of the same in die relevant field. For example, AACR2 prescribes how to present title information if the title has certain characters, or it is taken from a source other than the chief source of information. The third kind of rules of AACR2 for presentation of the description elements like what order the elements should appear and the necessary punctuation marks to be used. AACR2 rules can be categorised into the following three types such as rules dealing with choice of description of elements depending on the type of document and its characteristics, Rules for extraction and presentation of data values for various description elements and Rules for presentation of the description elements like what order the elements should appear and the necessary punctuation marks to be used.

P a g e | 10 2.5 Reference 1. Haider, Salman, Encyclopædia Britannica, "Anglo-American Cataloguing Rules," posted11/22/2016.https://www.britannica.com/topic/library/Cataloging#toc 336275(accessed December 8, 2018).

2. Anglo-American Cataloguing Rules. http://www.aacr2.org/ (accessed August 2016)

3. Anglo-American Cataloguing Rules. Prepared by the American Library Association, the Library of Congress, the Library Association and the

Canadian Library Association. British text; Library Association: London, 1967.

4. Gorman, M.; Winkler; P.W., Eds. Anglo-American Cataloguing Rules. 2nd Ed.; Prepared under the direction of the Joint Steering Committee for Revision of AACR; Canadian.

5. Anglo-American Cataloguing Rules. Prepared by the American Library Association, the Library of Congress, the Library Association and the Canadian Library Association. British text; Library Association: London, 1967.

6. Gorman, M.; Winkler; P.W., Eds. Anglo-American Cataloguing Rules. 2nd Ed.; Prepared under the direction of the Joint Steering Committee for Revision of AACR; Canadian Library Association: Ottawa; Library Association: London, 1977. This was followed by revisions in 1988, 1998, etc.

P a g e | 11 7. Studies, L. (2019, August 4). Anglo-American Cataloguing Rules (AACR, AACR2,

AACR2R).

Retrieved

from

https://www.librarianshipstudies.com/2018/12/anglo-american-cataloguingrules-aacr.html.

8. Joudrey, Daniel N.; Taylor, Arlene G.; Miller, David P. RDA basics. In Introduction to Cataloging and Classification, 11th Ed.; Library and

Information Science Text Series; Libraries Unlimited: Santa Barbara, California, 2015.

9. Chan, Lois Mai; Salaba, Athena. Cataloging and Classification: An Introduction, 4th Ed.; Rowman & Littlefield Publishers, Inc.: Lanham, 2016.

P a g e | 12 2.6 Appendix

P a g e | 13

Subject Headings : Library Of Congress Subject Headings

3.0 SUBJECT HEADING

The history of the Library of Congress Subject Headings is traced, from its beginnings with the implementation of a dictionary catalog at the Library of Congress in 1898 to the present day. The author describes the most significant changes which have occurred in LCSH policies and practices during the 100-year period.

3.1 Objective The most commonly used type of subject heading is a topical heading. These are headings created to describe the topic of the item being cataloged the content in that item. For sound recordings, there are still many topical headings that can be used. When using a subject heading list, the starting point is to look up a term that the cataloger believes is an accurate reflection of the content of the item being cataloged. For sound recordings, often times the cataloger can start with the term MUSIC. One of the useful features of the subject heading list is the information in the scope notes given with many of the subject headings. For MUSIC, the scope note indicates that a subdivision of SONGS AND MUSIC can be used under many types of subject headings, including the names of persons, place, and topical headings. This gives the cataloger very broad options for creating subject headings to cover any type of music.

Page |1 3.2 Purpose

The purpose of using a subject heading in a cataloging record is to give the person searching for items in the library a way to find information by the topics that are covered in those items.

Subject heading lists are used to provide

consistency in the terms used to describe the subjects or topics covered by the materials in the library. Having an already established listing of subject heading terms means that the cataloger does not need to think of what word to use to describe the topic of the item being cataloged. The correct word or phrase is chosen from the list being used, and consistency is provided for all items on the same topic in the library. As a reminder, traditionally when cataloging items for a card catalog, a limit of 1-3 subject headings was imposed to limit the number of card sets and cards that would need to be typed and filed into the catalog. With the option of entering information into computer catalogs, these restrictions no longer apply, and catalogers are free to use the number and variety of headings that seem appropriate to their collections and patrons needs. 3.3 Importance Subject headings are important because you can use them to find similar information more efficiently.

Since they are the way a database or catalog

defines a topic, searching by subject can be a more precise way to find the information you are looking for. Also in many search tools subject headings are displayed as links so you can click on them and get more books or articles on that specific topic.

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3.4 TOOL USED IN SUBJECT HEADING : LIBRARY OF CONGRESS SUBJECT HEADING 3.4.1 Background Library of Congress Subject Headings (LCSH) is the list of headings produced from the subject authority file maintained by the United States Library of Congress for use in bibliographic records. It is popularly known by its abbreviation a...