IT Project Management – MGT2 Task 1 PDF

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MGT2_KKM1: Project Proposal

Project Proposal Template Project Title

Project Manager

IT Plan for Jaunty Coffee Co.

Customer Name Jaunty Coffee Co.

Problem Statement Jaunty Coffee Co. is seeking to expand to meet its present growing demand. Some project difficulties

that need to be overcome include : hiring of the right staff, connecting with a new reliable supplier, and implementing an appropriate role out of a new IT System. Currently the Co. has one employee to produce and deliver goods; owner Mr. Kalani . It has multiple unreliable suppliers and an overleveraged IT system. Production can only be done in morning and deliveries then afterwards. The proposed solutions include a new reliable supplier that can meet changing demands and help maintain product consistency. An increase of staff, the staff will manage production and deliveries. And finally upgrading the current IT system in place. The new IT System will increase company output and organization so that current customer orders can be met. If the solutions aren’t implemented Jaunty Coffee Co. will face dire consequences. The potential consequences include, the loss of sales, the loss of clients and worse of all serious damage to the Jaunty Coffee Co. brand. Scope Statement Based on a detailed analysis from the information gathered, Jaunty Coffee Co. will need to purchase a new IT System and improve on product manufacturing. The deliverables include: First Jaunty Coffee Co. need to purchase; test then implement the solution in a transitional approach. Secondly, new supplier relations will be established. Laterally, in the testing and pre-production phases of the new proposed IT System, a new employee will be joining the force. For the project to proceed according, weekly and monthly meeting will be set. The proposed schedule for the project has a start date of June and end date set for November. Project Success Criteria

Fulfilling contract terms and conditions The contracted terms and conditions include 3 proponents that must be met. First being the proper roll out of a new IT System. Second would be to hire a employee to be a flexible worker i.e. warehouse/driver. Finally, would be establishing new supplier for quality control needs.

Acceptable customer/end-user adoption These criteria will be satisfied when the new supplier is onboarded. The consistent quality which the company is known for will be achieved and maintained.

Completing movement of an organization from its current state to the desired future state This organization will be in its future state when it rolls out and adopts a new IT System, when it has a new staff member, and when a new supplier relation is established.

PAGE 1

MGT2_KKM1: Project Proposal

Project Proposal Template

Work Breakdown Structure (WBS) Tas k#

Task Name

1

Business Process Analysis

1.1

Conduct consultation with Mr. Kalani

1.2 1.3

Facility Walkthrough Compile reportbased data and observation

1.4

Publish Report

2.0

Explore IT System Solutions Vendors

2.1

Explore pros and cons of each system and vendor

2.2

RFP to Vendor

2.3

Analysis of RFP

2.4

Select Vendor

2.5

Negotiate / Sign Contract

3.0

3.1

Explore New supplier Solutions / Hire new employee Review proposed supplier details

3.2

Select Vendor

3.3

Supplier Agreement

3.4

Interview

3.5

Hire

4.0

Take delivery of IT

Task Definition

Deliverables

Resources Needed

Provide a report on current environment and present a high-level list of solutions and optimal process changes.

Project Manager & Mr. Kalani

Discuss the what feature and changes Mr. Kalani would like to see Walkthrough facility and access environment Provide initial findings, set a realistic direction for the Company Finalize report, that scope of project meets realistic attainable goals for the Company

Project Manager/Mr. Kalani Project Manager/Mr. Kalani Project Manager/Mr. Kalani Project Manager/Mr. Kalani Produce vendor for new IT System

Meeting with vendors for proposals and clarifications Request for proposal sent to final vendors Check with vendors exceeded expectations Select vendor based on best fit Negotiate with legal counsel present then sign contract

Project Manager & Mr. Kalani Project Manager, Mr. Kalani & Vendors Project Manager/Mr. Kalani /Vendor Project Manager/Mr. Kalani /Vendor Project Manager/Mr. Kalani Project Manager, Mr. Kalani, Vendor & Legal Counsel

Produce list of all vendors for supply change resources , Hire new employee

Project Manager & Mr. Kalani Project Manager & Mr. Kalani

Conduct an analysis of all potential suppliers Select supplier that will ensure supply to assure product quality is maintained and constant Negotiate with legal counsel present then sign contract with supplier Conduct 1st and second round of interviews Hire and Train new employee

Project Manager & Mr. Kalani

Project Manager, Mr. Kalani, Supplier & Legal Counsel Mr. Kalani Mr. Kalani Install IT System in a

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IT Consultant

MGT2_KKM1: Project Proposal

Project Proposal Template

“Dev-environment” and prepare for production

System 4.1

Install IT System

Install IT system to Dev-environment

IT Consultant

4.2

Test

Run test on DevEnvironment

IT Consultant, Project Manager & Mr. Kalani

4.3

Prepare IT system

Run final test before going installing into production

IT Consultant

Installation of IT System into Production

IT Consultant

4.4 5.0

Final IT System install Full Production of IT System

Full Integration

PM

5.1

1/2 production run on new IT System

Follow consultant instructions and enable ½ of the production

Project Manager/Mr. Kalani

5.2

All run with back up in place

Fully implement IT System into production

Project Manager/Mr. Kalani

5.3

Monitor IT System

Monitor IT system for any possible issues for the next coming weeks

Project Manager/Mr. Kalani

PAGE 3

MGT2_KKM1: Project Proposal

Project Proposal Template

Tools & Techniques Proposed PMBOK Guide Tools and Techniques

PMBOK Guide Knowledge Area

Quality Management

Testing

Quality Management

Quality control

Cost Management

Funding

Cost Management

Cost Control

Procurement Management

Expert Council

PAGE 4

Why the recommended tools/techniques are necessary for this project An upgraded IT System is needed to meet the growing demand. There is a tremendous amount of risks associated with the implementing a new IT System. Proper testing before implementation is greatly needed. The Company is known for its great product. Currently there is a growing concern regarding the quality of the product. Not having a constant dependable supplier is damaging the brand value; which has taken considerable time to build. A new supplier will bring back the quality and consistency they have been known for. The amount for the IT System and project is fixed and cannot exceed that set funding amount. If the associated cost rise, financing sources will be sought to complete the project goal. There is a limited budget available for the project. The need for low cost solution implementation is needed. Especially since there is only one staff member who isn’t a technical or legal expert. Having a constant supplier will control cost. There are various vendors and suppliers available. The supplier and vendor who provides the quality and benefits that best A-line with the companies end game is greatly needed. Suppliers and vendors need to provide accurate proposals, line of communication must remain open....