LA025365 Bsbpmg 511 AE Pro 1of2 PDF

Preview

Summary

Project information and submission....

Description

Manage Project Scope: Assessment Event 1 – Project - Project Initiation Criteria Unit code, name and release number BSBPMG511 – Manage Project Scope (1) (Superseded by and equivalent to BSBPMG530) Qualification/Course code, name and release number BSB51415 – Diploma of Project Management

Student details Student number

Student name

Assessment declaration (for campus-based students) This assessment is my original work and no part of it has been copied from any other source except where due acknowledgement is made. No part of this assessment has been written for me by any other person except where such collaboration has been authorised by the assessor concerned. I understand that plagiarism is the presentation of the work, idea or creation of another person as though it is your own. Plagiarism occurs when the origin of the material used is not appropriately cited. No part of this assessment is plagiarised. Student signature and Date

Document title BSBPMG511 Scope Assessment 1 Resource ID: LA025364_BSBPMG511 Scope Assessment 1

Page 1 of 14 STUDENT NAME and NUMBER:

Version:

1.1

Date created:

01 December 2019

Date modified:

4 January 2021

For queries, please contact: Technology and Business Services SkillsPoint Location: Ultimo

© 2020 TAFE NSW, Sydney RTO Provider Number 90003 | CRICOS Provider Code: 00591E This assessment can be found in the: Learning Bank The contents in this document is copyright © TAFE NSW 2020, and should not be reproduced without the permission of the TAFE NSW. Information contained in this document is correct at time of printing: 21 May 2021. For current information please refer to our website or your teacher as appropriate.

Document title BSBPMG511 Scope Assessment 1 Resource ID: LA025364_BSBPMG511 Scope Assessment 1

Page 2 of 14 STUDENT NAME and NUMBER:

Assessment instructions Table 1 Assessment instructions

Assessment details

Instructions

Assessment overview

The objective of this assessment is to demonstrate your ability to define the project scope and conduct project authorisation activities.

Assessment Event number

1 of 2

Instructions for this assessment

This is a project-based assessment which will be assessing you on your knowledge and performance of the unit. This assessment is in two Parts: Part 1: Project authorisation and scope definition Part 2: Project Initiation Document (PID) This assessment also contains: Assessment Checklist Observation Checklist Feedback - Marking Guide (copy) Check the Assessment and Observation checklists to ensure that you’ve covered all the required tasks.

Submission instructions

On completion of this assessment, you are required to submit the following files for marking: Ensure you have written your name and student number in the footer of this assessment document, and rename it as BSBPMG511 Scope Asmt1.docx

Submit the following documents or files for Parts 1 and 2: Part 1: Project authorisation and scope definition 

Project Initiation.docx – for Parts 1 and 2



Scope meeting.mp3 - audio recording of role play



Include your PhotoID

You will be observed by your assessor. Part 2: Project Initiation Document (PID) – as above

Document title BSBPMG511 Scope Assessment 1 Resource ID: LA025364_BSBPMG511 Scope Assessment 1

Page 3 of 14 STUDENT NAME and NUMBER:

Assessment details

Instructions

Assessment overview

The objective of this assessment is to demonstrate your ability to define the project scope and conduct project authorisation activities. It is important that you keep a copy of all assessments submitted to TAFE.

What do I need to do to achieve a satisfactory result?

To achieve a satisfactory result for this assessment all questions must be answered correctly and all items in the Assessment Checklist must be marked Satisfactory.

Assessment conditions

Assessment conditions will replicate the workplace, where the conditions are typical of those in a working environment or workplace. Assessment may be undertaken in simulated workplace conditions, which is assumed to be noisy and similar to workplace conditions, or within the workplace. This may include phones ringing, people talking and other interruptions.

What do I need to provide?

USB drive or other storage method with enough free space to save work to as backup.

What will the assessor provide?

Access to the student learning website.

Due date and expected duration

See your Training Plan for the expected due date. Indicative time to complete assessment: Part 1: Two hours Part 2: Two hours n/a

Assessment location

The student may access their referenced text, learning notes and other resources.

Supervision

This is an unsupervised assessment. Your assessor may ask for additional evidence to verify the authenticity of your submission and confirm that the assessment task was completed by you.

Reasonable adjustment

If you have a permanent or temporary condition that may prevent you from successfully completing the assessment event(s) in the way described, you should talk to your assessor about ‘reasonable adjustment’. This is the adjustment of the way you are assessed to take into account your condition, which must be approved

Document title BSBPMG511 Scope Assessment 1 Resource ID: LA025364_BSBPMG511 Scope Assessment 1

Page 4 of 14 STUDENT NAME and NUMBER:

Assessment details

Instructions

Assessment overview

The objective of this assessment is to demonstrate your ability to define the project scope and conduct project authorisation activities. BEFORE you attempt the assessment.

Assessment feedback, review or appeals

In accordance with the TAFE NSW policy Manage Assessment Appeals, all students have the right to appeal an assessment decision in relation to how the assessment was conducted and the outcome of the assessment. Appeals must be lodged within 14 working days of the formal notification of the result of the assessment. If you would like to request a review of your results or if you have any concerns about your results, contact your Teacher or Head Teacher. If they are unavailable, contact the Student Administration Officer. Contact your Head Teacher for the assessment appeals procedures at your college/campus.

Specific task instructions Assessment event 1 – Written Task - Project Initiation This event requires you to submit a project brief that demonstrates your ability to define the project scope and conduct project authorisation activities.

Your project - Using the Game On! Project… Use the fictitious organisation called Plan2go - you can find all the documents relating to this organistaion in the Supporting document folder (click on the link to Project Office below). Their latest project is an exciting move to open a new office in Surfers Paradise to optimise their opportunities to provide corporate travel solutions to organisations involved with the upcoming Masters game. Or use a real-life project that you are involved in at present. Call your teacher to confirm if it is suitable. If you choose to work on the Game On! Project you have a choice between the following four sub-projects: 

Information Technology



Launch Event

Document title BSBPMG511 Scope Assessment 1 Resource ID: LA025364_BSBPMG511 Scope Assessment 1

Page 5 of 14 STUDENT NAME and NUMBER:



Office Fit-out



Staff Training

NOTE: The sub-project you select now will continue to be used for the following units. If you are not sure which is the most applicable for you, discuss the options with your teacher. All project documents, templates and tools are provided - search the Plan2go Document library or Project Office. To get started simply log in to Plan2go with your TAFE username and password and visit the Project Office. You will find all the project information you need in the Current Projects Folder. Helpful templates for this assessment include the Plan2go blank report template or Plan2go Lessons learned log

Document title BSBPMG511 Scope Assessment 1 Resource ID: LA025364_BSBPMG511 Scope Assessment 1

Page 6 of 14 STUDENT NAME and NUMBER:

Part 1: Project scope authorisation and definition You first need to conduct project authorisation activities; and get stakeholders’ input to define the project scope.

Task 1 – Plan communication with stakeholders Create a word-processed document addressing the following: a. Create a list of questions you will ask stakeholders in order to clarify the scope of the project. b. Save as the Appendix of an MS Word document named Project Initiation.docx

Task 2 – Define project scope Before you can start finalising your project’s scope, you need to get input from your stakeholders. In this task you need to: a. Identify the types of project initiation documentation you could use, and get your stakeholders approval for you to use a Project Initiation Document (PID) b. Develop and confirm the procedures you need to follow in order to get authorisation to use resources needed for the project. c. Identify and negotiate the boundaries of the project with relevant stakeholders. d. Establish and agree on measurable project benefits, outcomes and outputs. e. Establish a shared understanding of desired project outcomes with relevant stakeholders. Using clear, simple language and plain English: 1. Use active listening and questioning to respond appropriately to questions your stakeholders (your helpers) ask you. 2. Ask your stakeholders to clarify some of their questions.

Instructions for the role play: 

Ask two friends or family members to play the roles of your stakeholders. One needs to play the role of your project sponsor.



Use your list of questions from Task 1.1 to prepare the dialogue for you and your helpers to use.

Document title BSBPMG511 Scope Assessment 1 Resource ID: LA025364_BSBPMG511 Scope Assessment 1

Page 7 of 14 STUDENT NAME and NUMBER:



Use the Observation Checklist below as a guide for what must be covered in this role play.



NOTE: The role play needs to include some discussion with your stakeholders to show your questioning and listening skills.



Do a practice recording to test that all the voices are clearly audible.



At the start of the recording, introduce yourself, and have your helpers introduce themselves



Aim for a maximum of 10 minutes.



Save the audio file in .mp3 format as Scope meeting.mp3

Part 2: Project Initiation Document (PID) After conversations with project stakeholders to establish a shared understanding of the scope of the proposed project, submit a Project Initiation Document (PID). This will form the basis for your project plan and must include the following sections and information: a) Procedures for project authorisation b) Project delegations and authorities – and include an outline of the roles and responsibilities of the project manager in relation to project planning c) Project background d) Justification e) Project definition including: i. Measurable benefits ii. Outcomes and outputs f) Project boundaries g) Options h) Incorporate feedback from stakeholders (clearly indicate contributions) i) Officially signed authority to proceed Save Part 2 as the main content within Project Initiation.docx

Document title BSBPMG511 Scope Assessment 1 Resource ID: LA025364_BSBPMG511 Scope Assessment 1

Page 8 of 14 STUDENT NAME and NUMBER:

Part 1.2 - Observation Checklist The Observation Checklist will be used by your assessor to mark your performance in Part 1.2 of this assessment. Use this Checklist to understand what skills you need to demonstrate in the presentation. The Checklist lists the assessment criteria used to determine whether you have successfully completed this assessment event. All the criteria must be met. Your demonstration will be used as part of the overall evidence requirements of the unit. Table 2 Observation Checklist

Task #

Task/Activity Performed

S

U/ S

Assessor Comments (Describe the student’s ability in demonstrating the required skills and knowledge)

1.2a

Identify the types of project initiation documentation you could use, and get your stakeholders approval for you to use a Project Initiation Document (PID)

1.2b

Develop and confirm procedures for project authorisation with an appropriate authority

1.2c. identify and negotiate the boundaries of the project with relevant stakeholders. 1.2d

Establish and agree on measurable project benefits, outcomes and outputs.

1.2e

Establish a shared understanding of desired project outcomes with relevant stakeholders.

1.2

Participates in discussions and negotiations using clear language and appropriate non-verbal features

1.2

Uses active listening and questioning to elicit views and opinions of others

1.2

Identifies and uses appropriate conventions and protocols when communicating with diverse stakeholders

1.2

Collaborates with others to achieve joint outcomes, playing an active role in

Document title BSBPMG511 Scope Assessment 1 Resource ID: LA025364_BSBPMG511 Scope Assessment 1

Page 9 of 14 STUDENT NAME and NUMBER:

Assessor Comments Task #

Task/Activity Performed

S

U/

(Describe the student’s ability

S

in demonstrating the required skills and knowledge)

negotiating and facilitating agreement Assessment submission Submit the following 4 files for marking: 1. This assessment document renamed as BSBPMG511 Scope Asmt1.docx 2. Project Initiation.docx – for Parts 1 and 2 3. Scope meeting.mp3 – for Part 1.2 role play 4. PhotoID – for Part 1.2 – this needs to be a photo of you holding up your Driver’s Licence or Passport to the camera, with your face mostly visible in the background. Hold the card so that the Licence (or Passport) number is obscured.

Document title BSBPMG511 Scope Assessment 1 Resource ID: LA025364_BSBPMG511 Scope Assessment 1

Page 10 of 14 STUDENT NAME and NUMBER:

Assessment Checklist The following checklist will be used by your assessor to mark your performance against the assessment criteria of your submitted project. Use this checklist to understand what skills and/or knowledge you need to demonstrate in your submission. All the criteria described in the Assessment Checklist must be met. Table 1: Assessment Checklist

TASK/STEP #

Part 1.1 Plan communication with stakeholders

Part 2 Project initiation document

Instructions

S

U/

Assessor

S

Comments

a) Create a list of questions you will ask stakeholders in order to clarify the scope of the project. b) Save as the Appendix of Project Initiation.docx After conversations with project stakeholders to establish a shared understanding of the scope of the proposed project, submit a project initiation document. This will form the basis for your project plan and must include the following information: a) Procedures for project authorisation b) Project delegations and authorities c) Project background d) Justification e) Project definition including: i. Measurable benefits ii. Outcomes and outputs f) Project boundaries g) Options h) Incorporate feedback from stakeholders (clearly indicate contributions) i) Officially signed authority to proceed

Document title BSBPMG511 Scope Assessment 1 Resource ID: LA025364_BSBPMG511 Scope Assessment 1

Page 11 of 14 STUDENT NAME and NUMBER:

Document title BSBPMG511 Scope Assessment 1 Resource ID: LA025364_BSBPMG511 Scope Assessment 1

Page 12 of 14 STUDENT NAME and NUMBER:

Missing

Unsatisfactory

Satisfactory

Feedback – Marking Guide (copy)

Comment

Assessment event 1 – Written task – Project Initiation Part 1: Project scope authorisation and definition Task 1 – Plan communication with stakeholders

a) Create a list of questions you would ask stakeholders in order to clarify the scope of the project. Save in Appendix Save as Project Initiation.docx Task 2 – Define Project Scope – role play with 2 stakeholders a. Identify types of project initiation documentation you could use, and get stakeholders approval to use a Project Initiation Document (PID) b. Develop and confirm procedures for project authorisation with an appropriate authority c. Identify and negotiate the boundaries of the project with relevant stakeholders d. Establish and agree on measurable project benefits, outcomes and outputs e. Establish a shared understanding of desired project outcomes with relevant stakeholders Participates in discussions and negotiations using clear language and appropriate non-verbal features Uses active listening and questioning to elicit views and opinions of others Identifies and uses appropriate conventions and protocols when communicating with diverse stakeholders Collaborates with others to achieve joint outcomes, playing an active role in negotiating and facilitating agreement Saved as Scope meeting.mp3

Document title BSBPMG511 Scope Assessment 1 Resource ID: LA025364_BSBPMG511 Scope Assessment 1

Page 13 of 14 STUDENT NAME and NUMBER:

Part 2 – Project Initiation Document (PID) a) Procedures for project authorisation b) Project delegations and authorities

And an outline of project manager’s roles and responsibilities in project planning c) Project background d) Justification e) Project definition including: i. Measurable benefits ii. Outcomes and outputs f) Project boundaries g) Options h) Incorporate feedback from stakeholders

(clearly indicate contributions) i) Officially signed authority to proceed

(Saved within Project Initiation.docx) Submission - 4 files: This assessment file renamed as BSBPMG511 Scope Asmt1.docx Project Initiation.docx - for Parts 1 and 2 Scope meeting.mp3 - for Part 1.2 role play PhotoID - for Part 1.2 role play Overall Achievement

Document title BSBPMG511 Scope Assessment 1 Resource ID: LA025364_BSBPMG511 Scope Assessment 1

Page 14 of 14 STUDENT NAME and NUMBER:...