Letter for Writing Portfolio PDF

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600 Heyward Street Columbia SC, 29201 February 26,2019 Ms.Bailey 1014 Greene Street Columbia SC, 29208 Dear Ms. Bailey, As you may recall, a couple weeks ago you asked me to revise three of the Tiger Mike memos. I achieved this task by using a variety of the “Best Practices” needed for clear communication in the business world. Below is a complete look at the revisions I have made to all three memos cohesively.

Positive Tone I decided that in order to achieve positive tone in these memos, I needed to first remove any sections where Tiger Mike referenced that his employees should “get a job somewhere else”. This was a common occurrence in two out of the three memos I revised. Stating this to employees creates a negative and hostile work environment which was not the goal of the for my revision. Along with removing this, I also removed any instances where there were curse words. Removing these two problems allowed for the memos to remain positive and professional. I also decided to add friendly greetings in the beginning of the memos such as, “I hope you are all doing well”. This allowed for the memo to start off on a positive note.

Audience It became apparent that most of the memos were being sent to a much wider audience than they needed to be. I narrowed this down to the appropriate audience by thinking about who needed to actually read the memo. By doing so, I removed parts of the memos that included an audience outside of what it should have been sent to. In the email memo regarding company time, I changed who the email was originally addressed to. The email was initially addressed to every sector of the business, when it only needed to reach those involved in working on site. In the dress code memo, I also revised that the memo was only be sent to those involved in office work, as it discussed professional work dress in the office. By changing the audience, it allowed for the memos to be more clear and specific to who they were being sent to.

You-Attitude It seemed apparent that the Tiger Mike memos needed more “you-attitude” added to them. I realized this could be done by keeping the readers best interest in mind while writing. The dress

code memo did not clearly state how to improve upon the issue or provide enough information to the employees. I changed this by adding a bulleted list to the memo giving employees options of what was appropriate to wear to work. I also included the phrase “please reach out to your supervisors if you have any particular questions” so that the employees would know what to do next. Incorporating “you attitude” into Tiger Mike’s memos not only improved the content of the memo for the readers but also made it overall more positive.

Formatting In almost all of the Tiger Mike memos there was no subject line. Having a subject line is crucial to these memos as it gives the employees information on what the memo is about and its concern. To revise this I added in an appropriate subject line to each memo which summarized the main points that were going to be discussed. Another formatting issue I revised was appropriate spacing, paragraphs, and headings. I changed spacing so that it was consistent and uniform in each separate memo, as well as making sure the paragraphs were all around the same length and easy to read. I added headings to the memo regarding work hours and lunch breaks because it provides clarity that had previously been missing and structure to the information.

Exigence When revising the memos, I noticed that there needed to be more of an emphasis on the importance of what the memo, and what it was trying to communicate to the audience. In the Tiger Mike memo regarding work labor and lunch breaks, all of the points he was trying to make about these two topics intertwined. They were mixed in with rude and unprofessional language. To fix this, I split the memo into two topics with headings: “Work Hours” and “Lunch Breaks.” This made it much easier for the reader to understand the exigence of what Tiger Mike was trying to communicate. It allows for them to see the main points bolded with a clear explanation underneath.

I hope that these revisions will help Tiger Oil Company improve on their written communication skills in the workplace. I thoroughly enjoyed working on this assignment and wanted to thank you for taking the time to read through all of the revisions. Sincerely, Katelyn Gladstone...