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Sales Final Project...

Description

FINAL PROJECT SALES “Restaurant Taco-n’Madre”

INDEX

1. Recognition of need ………………………………………………….………. 2 2. Description of needs ………………………………………………….……… 3

3. Potential suppliers …………………………………………………..………….4 4. Selection of a suitable source ………………………………………..……….6

5. Preparation and placement of the purchase order ………………..………..7 6. Follow-up and/or expediting the order ……………………………………… 8

7. Receipt and Inspection ………………………………………………………. 9 8. Invoice clearing and payment ………………………………………………..10 9. Maintenance of records and relationships ………………………………….11

10. Conclusion ………………………………………………………………....…..12

1.- Recognition of Need ● Our organization are restaurants of tacos, we named them “Taco -n’Madre”. ● Nowadays we have five locations around the city of Monterrey; our main restaurant is located in San Nicolas and is where we receive more people, then we have the second restaurant we opened, it is in center of Monterrey, other three are in Apodaca, San Pedro y Santa Catarina. ● We open “Taco-n’Madre” every friday, saturday and sunday. Just fridays and saturdays we open at 6:00pm and close at 2:00 am, sundays at 4:00pm and close at 12:00am. On holidays our restaurants will close two hours earlier. ● Our restaurants sell five tacos per order at a price of 60.00 Mexican pesos, each taco a price of 12.00 Mexican pesos. Each order includes onion and coriander, a lemon, and our three different sauces. ● We will focus on our principal need that is to buy meat so we can do our tacos of Bistec every weekend in each restaurant. Our main concern it would be to our clients get satisfied with the meat we sell in our tacos.

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2.- Description of needs

● Our principal need is to buy the best meat for our tacos so they can taste really good and our customers can be satisfied. ● The meat that we are looking for has to have a good price and an excellent quality, we are going to choose it depending on the budget that we have and also depending on the offers from the suppliers ● We went to different restaurants and the majority told us that he best choice for meat would be bistec 7 without bone with the english part of the beef, this part has the best quality and taste and is the most popular one for this type of tacos. ● We are pretty sure of our choice of meat because we’ve been told by some of the best restaurants in the state that this is the best meat for tacos that you can possibly buy.

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● As of the quantity of the meat, we will use 250gr of meat for 5 tacos per order. This is just an approximate because we are not very sure how much we are going to sell everyday.

The table shows that 960 kg is needed of monthly meat for our 5 restaurants.

3.- Potential Suppliers ● Our restaurants bought to small supplier in Monterrey but now this supplier can’t sell all the meat of we need. ● Our supplier could sell us fifty kilos of meat per week ● We had to pick up the meat at the point of sale and we don’t have time to pick up the meat in the market. ● We need a supplier that gives us the meat in each restaurant ● For all the reasons listed above, we will change the supplier for a one that has a bigger production and will be able to supply us for our growing demand of tacos in our restaurants. ● Currently, there are the companies "Carnes Ramos", "San Juan fine meats" and "Carnes Centra”

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We can see the prices of companies of companies per kilos.

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We can see the rules to comply and the certificates.

● All meet the requirements in Mexico.

● Others have export meat certification and better quality and good commercial practices.

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4.- Selection of a suitable source ● The research shows us that the best option is "Carnes Ramos".

● You can provide us in large quantities

● It gives us priority in the sale of meats ● It has TIF certification, Mexican standards and USDA for export.

● The price is commensurate with the quality and support of the merchandise.

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● It has multiple stores for the supply. ● In this pictures, we can see all the stores of Carnes Ramos.

5.- Preparation and placement of the purchase order ● The company "Carnes Ramos S.A. of C.V. will show us your Commercial Invoice, Packing list, and the purchase order through a confirmation email of our order and how we will receive it. ● They will deliver the meat order to each of the restaurants at the agreed time. Weekly meat deliveries for the sale of Bistec Tacos. ● The payment of our order will have an invoice for the sale of the meat and another for the logistics offices. ● The delivery will be Business to Business (B & B) ● The signature of orders will be given at the beginning of each month and the merchandise will be delivered every Wednesday at all points between 04:00 p.m. - 06:00 pm ● We set an specific day and hour for the delivery and this will not change, so the

company

can

organize

their

schedule

and

the

don’t

have

misunderstandings with the orders.

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6.- Follow-up

and/or

expediting the

order

Each delivered order will be notified at the time of delivery with a confirmation call from each location and later with an email with the attached documents: ● Commercial invoice ● Packing List ● Purchase Order

The delivery method will be through the same company "Carnes Ramos", they will use their own transportation to take our order to our restaurants. It will provide us a service to locate our orders via internet - GPS to better track the products.

The follow-up via GPS will verify if the product has already left the supplier's warehouse. Also, in case the order is delayed, an accident, a detour on the road and that the order arrives late or any problem, they will contact us as soon as possible.

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The product will be delivered in special boxes or packages for meat and its maintenance, this would serve so that nothing happens to the meat, and it would be ready to be stored.

7.Receipt and Inspection

● The supplier "Carnes Ramos" meets all the corresponding national and international certifications for export. ● The company "Taco-n’Madre" chose a supplier with all the requirements to streamline the processes of thorough inspection of the merchandise. The supplier supports the product sold with quality and guarantee. ● Our company will verify only the delivery form and if the packaging is in excellent condition for our restaurants. ● It will be observed, in a fast way, that the boxes are not open. ● In the same way we expect a good result from our supplier that always delivers a quality product so we can apply our final touch and satisfy our customers. ● This helps us to facilitate confidence in our products, which must be kept in constant care as it is food and not objects, following the health and quality statutes.

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● Also a case that our company could set is to have a check of suppliers from time to time to see if our supplier continues to give us good quality meat or if under its quality, this can open us to suppliers that can be more accessible and that Once we find another better provider. ● "Taco-n Madre" Tacos seeks access to the best distributors of raw materials to offer consumers a good food without worries about diseases or products other than the ones they are paying.

8.- Invoice clearing and payment

● The company confirms and makes the payment of the Purchase Orders and the invoice when the product is delivered to each branch. ● The supplier "Carnes Ramos" will deliver the physical invoice at the time of payment. ● The cash payment method will work. Delivered merchandise, merchandise paid in each store. ● The invoice can change as we know, per week, we can pay in cash, with a check, debit card, credit card or a transference ● We will get a credit note in case if we paid more than what is due, so that money will be applied in the next purchase we are going to make. ● From a customer or client point of view, invoices help them see what they're getting for their money. Additionally, invoices provide a document that customers can use for their financial records.

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9: Maintenance of records and Relationship ● In order to get what we need and what we want at the time it is required, it will be important to have a good relationship and get along with our suppliers. We will meet whenever we pay and get our merchandise, besides it is essential because we both win if there are sales, moreover they can get prices lower for us and achieve the profits while the time passes by. ● It will be used a system to follow and catch up with the supplier. A KPI (Key Performance Indicator) and using this we will verify; delivery date, delivery delays, delivery in the correct time, number of missing products, etc.

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● The relationships between supplier and buyer always will be important, people sometimes think that it is not as important as the other steps, but it is, in case of having a problem with the merchandise delivery or any other related case, it can exist a right communication between these two parts without getting in a trouble and get the problem solved in a good way in which these two can have benefits. ● Besides we would not like to change our suppliers over and over again due to it is not essential for a company, or a business where the facts are not being stable and that problem has to be fixed. ● A good benefit that we could get having a good relation could be the credits they can give us for a purchase we would like to do, such as discounts, wholesale purchase or promotions. ● We will create monthly meeting to solve the problems due to deliveries, shortage or for continuous improvement of the service provided.

Conclusion ● In this project we used the nine steps to make a buy, we applied them to show how we recognized our main necessity for our restaurants of tacos that it was to buy meat of bistec 7 without bone. We consider important this process because even when we don’t notice we used these steps in every purchase we do. ● We also realized how can we work, for example there is such an important process at the time when we buy for our business, we have to know that there is a cycle we should make it happen, follow the nine steps, we have to know how to apply them, and not only that, but also all the concepts we have seen

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during the semester such as costs, suppliers, etc. It really made us think how it will be applied in real life.

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