INDUSTRIAL TRAINING REPORT (IMC690) PDF

Preview

Summary

CHAPTER 1: INTRODUCTION 1 1.0 INTRODUCTION Faculty of Information Management, Universiti Teknologi Mara (UiTM) has enlisted the subject Industrial Training (IMC 690) in its course outline which will provide pre- professional work experience to all the students taking the subject. The subject require...

Description

CHAPTER 1: INTRODUCTION

1

1.0 INTRODUCTION Faculty of Information Management, Universiti Teknologi Mara (UiTM) has enlisted the subject Industrial Training (IMC 690) in its course outline which will provide preprofessional work experience to all the students taking the subject. The subject requires the students to undergo the training at selected organization and the industrial training period is five months. Students are required to choose any organization for their industrial training placement whether it is paid or unpaid. During the industrial training, students are encouraged to contribute to the organization by joining activities and carry out the responsibilities given to them professionally. Industrial training is relevant since the students are able to show their skills and prepare for the real working environment in the near future. 1.0.1 Objectives of the Industrial Training The objectives of the industrial training are:  To provide pre-professional work experience with specific assignments and responsibilities.  To encourage a personal career interests, serving as a bridge between university and the world of work.  To help students improve their marketability after graduation.  To boost students to apply the skills and knowledge gained from the university to benefit the organizations.  To adapt managerial and technical skills in a library and information environment.

2

1.1 BACKGROUND OF UNIVERSITI SULTAN ZAINAL ABIDIN (UniSZA)

Figure 1.1 Logo of Universiti Sultan Zainal Abidin (UniSZA) A Government's decision to establish Universiti Sultan Zainal Abidin which is formerly known as Kolej Ugama Sultan Zainal Abidin (KUSZA) and Universiti Darul Iman Malaysia (UDM) became a milestone in the development of national higher learning institutions and has delighted Malaysian society, particularly people of Terengganu. It begins with the announcement from the fifth Prime Minister of Malaysia, Dato 'Seri Abdullah Haji Ahmad Badawi on March 26, 2005 followed by the appointment of Dato' Professor Dr. Elias Daud as the first Vice Chancellor on January 1, 2006, the university set off with the motto "Knowledge for the Benefit of Humanity". It is the first university to be based on the “cluster” concept. It has three campuses which are Gong Badak Campus, Medical Campus, and also Besut Campus.

Figure 1.2 Entrance to UniSZA 3

1.2 UNIVERSITI SULTAN ZAINAL ABIDIN (UniSZA) LIBRARY The Library of Kolej Ugama Sultan Zainal Abidin (KUSZA) was established in 1980 when the first batch of students officially enrolled at the temporary campus in Sekolah Menengah Agama (ATAS) Sultan Zainal Abidin at Batu Buruk, Kuala Terengganu. The establishment of the library was in accordance with the provisions in the Kolej Ugama Sultan Zainal Abidin enactment (Enactment No. 3 1981) which was approved by the State Legislative Assembly on the 22nd of August 1981. In 1981, KUSZA and the library was transferred to it temporary campus at Jalan Hiliran, Kuala Terengganu before moving to its permanent campus in Gong Badak at the end of December 1982. Prior to that, on 17th of March 1981 the foundation stone of the permanent campus covering the physical land area of about 144 hectares was laid by the late Sultan Mahmud Al-Mukhtafi Billah Shah. The first librarian of the Perpustakaan Al-Mukhtar has reported to work in 1982. During the initial stage (at the temporary campus), the library was housed in a small room of a shop house in Pulau Kambing in which all library materials were meant for form three to form six student of Islamic studies. Students were selected from all over the state and received full sponsorship from the state government. In 1984, the library has moved into the permanent Gong Badak campus and was placed at a ground floor of a three storey building. The construction of the current library building, known as Perpustakaan Al-Mukhtar was completed in the middle of 1987. During that period the library management consists of five divisions which were Procurement Division, Reference & Reader Services Division, Cataloguing Division, Circulation Division, and Serials (Periodicals) Division.

4

Library of Universiti Darul Iman Malaysia (UDM) began in 2006, the year the university was established. The Library, which was formerly known as Perpustakaan Al-Mukhtar of Kolej Ugama Sultan Zainal Abidin (KUSZA) was officially inducted into UniSZA in 2007.

Figure 1.3 Old library building

Figure 1.4 Entrance of the old library building In 2007, the management of UniSZA Library has been restructured in line with the growth of service needs and requirement, and addition of staff. The library department has grown to five main divisions and fourteen units, which are:5

Library Development Planning Division  Finance Unit  Administration and Training Unit  Quality and Audit Unit Resource Management and Development Division  Acquisition of Information Resource (Monographs & AV) Unit  Acquisition of Information Resource (Gift & Exchange) Unit  Acquisition of Information Resource (Serial & Database) Unit  Indexing & Bibliography (Monographs) Unit  Indexing & Bibliography (Electronic Materials & AV) Unit  Indexing & Bibliography (Arabic Materials) Unit  Conservation Management Unit Information Technology Division  Library System Management and Maintenance Unit  Multimedia and Digital Resources Management Unit With the approval from Yang di-Pertuan Agong, Sultan Mizan Zainal Abidin on the 13th of April 2010, the Universiti Darul Iman Malaysia is now known as Universiti Sultan Zainal Abidin effective on 14th of May 2010 after the government gazette of Universiti Darul Iman Malaysia (Incorporation) (Amendment) Order 2010 came into force on 13th of May 2010. The former Higher Education Minister, Datuk Seri Mohamed Khaled Nordin said in the press statement that the change of name was made after taking into account the historical background of the institution.

6

On 15th of February 2013, the Prime Minister's Political Secretary Datuk Jailani Ngah said that sixth Prime Minister Dato' Sri Najib Razak will announce that UniSZA will become the third Islamic university in Malaysia. Accordingly, the library is known as the Universiti Sultan Zainal Abidin Library.

Figure 1.5 Entrance of Gong Badak Campus Library Medical Campus Library (previously known as Kota Campus Library) operated in 2007 to provide services to the Faculty of Medicine and Health Sciences. Medical Campus Library also offers information services and library services for all the Medical Campus population. (For the time being, only Faculty of Medicine operated in the Medical Campus after Faculty of Health Sciences moved to Gong Badak Campus).

7

Figure 1.6 Entrance of Medical Campus Library In conjunction with the operation of a new additional campus in Tembila Besut, library also initiated its operation on that campus commencing on September 2013. This branch will provide services for students, faculty members and all staff of the Besut Campus.

Figure 1.7 Entrance of Besut Campus Library

8

1.2.1 Vision, Mission and Objectives Vision  To become an excellence technology-based academic resources center Mission  Providing information and latest facilities to support teaching, learning and research development for academic excellent. Objectives  Become a reference and resource center for the university.  Acquire and develop quality library collection in accordance with academic and research requirements, at present and in the future, in any form.  Create a library management team of qualified, competent, committed and sensitive to the mission and vision of the university and raise the profile of libraries in public view.  Provide latest, complete, and structured information services in conducive environment.  Become a partner in achieving academic glory.  Provide services that meet the needs of all patrons from all walks of life, not only to the university students and staffs but also to the general public in need of information.  Encourage event to promote awareness towards the value of information and knowledge for campus life and community.  Maximize the use of information technology in library management and services. 9

1.2.2 Client Charter UniSZA Library is committed to provide:  Current and relevant resources of information to support University vision and mission.  Conducive environment to stimulate teaching, learning and research.  Competent, efficient and friendly staff. 1.2.3 Library Operation Hour Table 1.1 Library operation hour Gong Badak Campus Sunday – Wednesday 9.00 a.m. – 10.00 p.m. Thursday 9.00 a.m. – 6.00 p.m. Saturday 9.00 a.m. – 4.30 p.m. Medical Campus Sunday – Thursday 8.30 a.m. – 6.00 p.m. Saturday 9.00 a.m. – 4.30 p.m. Besut Campus Sunday – Thursday 9.00 a.m. – 4.30 p.m. Friday – Saturday Closed

1.2.4 Library Location All three campuses are located separately and the trainee has chosen Gong Badak Campus Library as her industrial training placement. Table 1.2 Full address of each campus library Gong Badak Campus Library Besut Campus Library Medical Campus Library

Universiti Sultan Zainal Abidin (UniSZA) Library, Gong Badak Campus, 21300 Kuala Nerus, Terengganu. Universiti Sultan Zainal Abidin (UniSZA) Library, Besut Campus, 22200 Besut, Terengganu. Universiti Sultan Zainal Abidin (UniSZA) Library, Medical Campus, 20400 Kuala Terengganu, Terengganu. 10

Figure 1.8 Location of Gong Badak Campus

Figure 1.9 Location of Besut Campus

11

Figure 1.10 Location of Medical Campus 1.2.5 Services 1.2.5.1 Loan All registered users are eligible to borrow library materials from General Collections, Arabic Collection, Laws Collection and Limited Collection. Numbers of items that can be borrowed at one time will be governed by the membership category. Users can also make referrals at the Journal Collection and Multimedia Collection. Apart from that, users can use facility provided in the computer lab. Users need to have a valid membership card either student card or staff card whenever they need to borrow library materials or to use certain library facility.

12

Late Returned Penalty Charges Table 1.3 Late returned penalty charges Type Of Material Open Access Limited Access (Red Spot)

Duration 1 day late 1 day late

Penalty Charges RM0.20 per day RM1.00 per day

 Non-working days will not be counted in the calculation of total days of late returned.  Users who have reached the maximum fine limit, and do not pay their fines, will not be allowed to make a subsequent borrowing or renewals of library materials. Maximum Fine Limit Table 1.4 Maximum fine limit according to user category

User Category Undergraduate Student Postgraduate Student Academician Professional Supporting Staff

Maximum Fine Limit Per Book

Account Suspended Maximum Limit

Maximum Fine Limit

RM3.00

RM5.00

RM50.00

RM3.00

RM5.00

RM50.00

RM3.00 RM3.00

RM10.00 RM10.00

RM100.00 RM100.00

RM3.00

RM5.00

RM50.00

 The implication when users have exceeded the maximum fine limit, their account will be suspended and they are not allowed to borrow library materials. 13

Lost/Damages Penalty Charges There are two options that users can choose once the library materials that they borrowed being lost or damaged which are:  Replacement of Materials Users need to replace the material of the same title, author, edition, number in set/set, or the latest edition.  Penalty Payment Make a compensation payment for the amount of one-fold from the original purchased price as recorded by the library or the current price with an additional RM10.00 as a processing fee. 1.2.5.2 Reservation Books may be reserved even if they are not available for checkout. Online reservation service can be made through WebOPAC. It must be kept in mind that reservation can only be made for the material being borrowed by other users and status circulated as stated in the library system. Notice of reservation will be posted via email. Users can also check the status of reservation through Patron Enquiry in InfoTrack module or through the Library website. Besides, reservations can also be made manually at the main counter. UniSZA Library will keep the reserved materials at the main counter for 7 days after the material has been returned and notice will be issued. After the duration, if the item is not claimed, the items will be returned to the shelves.

14

Table 1.5 Reserving rules and procedure

Reserving Rules

Reserving Procedures

 Reservations of newspapers, magazines, periodicals or government documents are not available through ILL.  The library will hold reserved books and ILL reserved books for one week before they are returned to their original library.  If you no longer need a book that is on reserve, please cancel the book reservation as soon as possible.  Books that are needed but already circulated can be reserved through Infotrack (ILMU) and also through UniSZA WebOPAC (Online Patron Enquiry).  Users wishing to borrow a book using ILL services must submit an ILL request form to the reference desk on the first floor of the UniSZA Library (application forms can be obtained from the Reference Desk).  The reserved books which become available can be picked up at the circulation counter.

1.2.5.3 Interlibrary Loan Interlibrary loan (ILL) allows users to borrow books from another library. The service is open to all registered members. Application of Researchers shall be made by the owner of a research grant if it involves fees charged by the lending library materials. Material that can be applied is books and copy of articles from journals only. Application can be made at the Information Services by filling in the form. Applicants will be notified when the item is received from the library supplier. If the items are lost, the user must replace the material according to replacement policies set by the library.

15

1.2.5.4 Search Query Reference and Information This service is offered by the library in order to help users in using library efficiently. The service includes helping users to get information and materials easily, educating users on how to use WebOPAC and other reference materials such as encyclopedia, reference books, and index. Other than that, the service also helps users in preparing bibliography or reading list and information dispersal. Other services offered include providing search guidance materials and information, use of facilities and navigation in the library. Basically, the service is available for answering general questions from the users made through the phone, email or even letter. 1.2.5.5 Reader's Advisory Program The Reader's Advisory Program is to guide readers to the resources they need and to help them identify and retrieve information. The main objective of the service is to help students familiarize themselves with the layout, regulations, formats of materials that may be borrowed, and types of services offered by the UniSZA Library. The program contents include introduction to UniSZA Library, mission, vision & objective, rules & regulation, dress code, service hour, membership, collections, services, ILMU's system guide, and also the database's search guide. The Reader's Advisory Program includes the Library Orientation Program, Information Literacy Program, and Information Skills Workshop

16

1.2.5.6 New Book Display & Exhibition  New Books Display Newly acquired books which have been processed will be put on display in the Library. Books on display will be changed every week. The new books may be borrowed after one week of display, with priority given to the first names added to the reservation list.  Academic Book Fair The library also organizes annual academic books fair which are joint by local book suppliers. This exhibition provides an opportunity for faculty members to make books selection for the library. Apart from that it also gives the opportunity for the whole campus population to get the materials for their personal use.  Themed Exhibitions Themed exhibition will be held whenever there is an opportunity and subject to the availability of suitable materials. Theme is usually related to Malaysia's major festivals and issues which are appropriate for the campus life. 1.2.5.7 Document Supply Service The service offers the same function as interlibrary loan but focusing on getting documents from other libraries. Users who would like to use the service must pay according to the following charges:-

17

Table 1.6 Charges for document supply service Members Charge No. of Article No charges for first Free 5 articles per year Softcopy 6 article onwardsSoftcopy RM5.00 per article/person Hardcopy

Non-Members Charge No. of Article 1 article/individual softcopy RM10.00 Hardcopy RM0.20/per page

RM0.20/per page

1.2.6 Library Collection Library materials are grouped in several collections based on characteristic that have been defined. Compilation of materials in the collection is based on the classification scheme of the Library of Congress (LC). For medicine and health sciences materials, classification follows the scheme of National Library of Medicine Classification Scheme (NLM). Collections in the library specified in the system under the header of „Branch‟ and „Location‟. The library collection in Gong Badak Campus library are such as Arabic Collection, General Collection, Reference Collection, Multimedia Collection, Law Collection, Serials Collection (Current Issues, Unbound Issues and Bound Issues), Red Spot Books, Archive Collections (Terengganu‟s Collection, Theses, Project Paper, Seminar, Conference Paper, Gift and Exchanges Collection). Some collections are encrypted to facilitate the collection of search, detection and reconstruction materials on the shelves. This alphabetical code was recorded as early in the call number. Collection codes include:-

18

Table 1.7 Codes used for call number Code a av jur ktg law r sem t

Meaning Arabic Collection Multimedia Collection Serials Collection Terengganu Collection Law Collection Reference Collection Conference / Seminar Collection Thesis Collection

1.2.7 Facilities Table 1.8 Facilities in UniSZA Library Facilities

Description Gong Badak Campus Library provides spacious reading areas

Reading Area

at every level in the library which can accommodate around 1000 users at one time. The Library Auditorium is for libraries and university activities. Auditorium is equipped with screening media

Auditorium

materials can accommodate 120 users at one time. Application for using the auditorium can be done at UniSZA Development and Maintenance Department (JPP).

Photocopying

Photocopying and printing services are available at the

Service / Printing

ground floor of the library and managed by UniSZA Holding. A total of 56 computers at open access computer lab are available for the convenience of users accessing the database,

Computer Lab

digital materials and surfing the Internet. Besides, a total of 56 computers at closed access computer lab are for teaching and learning programs that equipped with a ceiling mounted projection screen. 19

Only postgraduate students are allowed to enter the area and Graduate Lounge

they can study and have some discussion without any disturbance. User can get connected to the campus network from anywhere within the library premises of both campuses

Wi-Fi Zone

through wireless network facility. Users are advised to register with Informatio...