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TOPIC 5MANAGEMENT OF NSTP COMMUNITY-BASED PROJECTSCO3 - Identify the various social problems and express responsibilities as individuals towards mankind and theenvironment.How far you go in life depends on your being tender with the young compassionate with the aged, sympathetic with the strong stri...

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TOPIC 5 MANAGEMENT OF NSTP COMMUNITY-BASED PROJECTS

CO3 - Identify the various social problems and express responsibilities as individuals towards mankind and the environment. OBJECTIVES: 5.1. Define project proposal as basis for implementation of the NSTP activities in the immersion area; 5.2. Apply the process of making effective project proposal based on the identified needs of the target clientele; 5.3. Appreciate the value of making effective project proposal in the NSTP program following the suggested format.

How far you go in life depends on your being tender with the young compassionate with the aged, sympathetic with the strong striving and tolerant of the weak and strong because someday in life, you will have been all of these. -George Washington Carver

Introduction An important ingredient to NSTP community immersion is the development of community-based projects. In managing NSTP projects, the universal management functions as planning, organizing, staffing, directing and controlling be given due consideration to ensure the success of the implementation of the projects. In general terms, project management encompasses project planning, implementation, and monitoring and evaluation. Project planning and implementation will form part of this unit while monitoring and evaluation will be treated as a distinct subject in Unit Five. Learning Objectives This chapter will enable the trainees to formulate and conceptualize projects for their community service areas. At the end of this unit, the student must be able to:  Define project proposal as basis for implementation of the NSTP activities in the immersion area;  Apply the process of making effective project proposal based on the identified needs of the target clientele; and  Appreciate the value of making effective project proposal in the NSTP program following the suggested format.

Project Planning and Implementation Project is a time-bound undertaking that is carried out to create a unique service. It combines resources and channeled into a temporary structure in order to accomplish a specific goal. Project development involves a series of continuous, often overlapping phases. This cyclical process launches with survey of felt needs in the locality that will serve as baseline information in the formulation of project or set of projects that may be undertaken in an uninterrupted or staggered manner. As soon as we have identified the project plan, it is prudent that we have an inventory of our resources. Mobilizing our limited resources (men, money, materials and moment) is a fundamental thing to do. Then implementation comes with regular monitoring to keep track of the development of the project. Measuring the success of the project as in impact evaluation will serve purpose in revisiting the plan of action. Afterward, the cycle goes back to round.

Review plan of action

Community needs assessment

Project formulation

Organization of resources

Impact evaluation

Implement the project

Project monitoring

Fig.3. the project cycle

Project planning In the formulation of the project, a planner must take into consideration the needs of the target clients. In this undertaking, the trainer together with the trainees must assist the community in identifying, analyzing and prioritizing the needs and concerns they must tackle. People in the community know more about the program relevant to their needs. Developing them in the course of planning will motivate them to support the activities. Based on the identified needs, projects must be made through a proposal to assess its feasibility, contributions, rationale and basis for funding and support. This guideline in making a project proposal will facilitate wok for the trainees and trainers in their immersion activities. This will also provide them the proper opportunity to prepare right data and direction in the implementation of their plans while they will be actually doing their tasks. A project proposal has several parts in order to complete the needed information as basis of conducting the project.

What is a project proposal? A project proposal is a guide for both the trainees and trainers in attaining tasks while they are in community immersion. It serves as a basis of designing program of activities and key instruments and I put in monitoring and evaluating the projects to be undertaken in the community.

Purposes of making project proposal in the light of NSTP It guides trainees and trainors in designing a program for their clientele. It facilitates implementation, monitoring and evaluation of the projects. It serves as database in making reports as a requirement to the course. It makes work easier for it serves as reference for trainee’s to give the right information needed for the project.  It serves as a ready source of data for research work.

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The parts of a project proposal for NSTP immersion projects There various formats used in the preparation of a project proposal. Below is one of the designs followed. It elicits the following information:

1. The Title. The title of the project must capture the need and present the name of clientele to be served. It must be catchy to the readers. It must be written in all capital letter, bold and centered. Example: Operation plan (OPLAN): CLEAN NAD GREEN (A project on Waste Management and Green Philippines)

2. Project Proponents. This part enumerates the names of persons to be involved in the project, their year level (if trainees), rank (if trainers), contact numbers and address or college. If there are several activities that require several leaders in every undertaking, names must be specified per activity. Example: Group 4 and 5- CWTS-CAFA-MAPAGKAWANGGAWA I CLASS

3. Implementing Units/Implementers. It must be noted that in writing this part of the proposal, capital letters must be used to differentiate from the project proponents. Example:

Line 4 (manpower- for placing trash bins in particular areas and distributing other materials) Group leader: Padora, Paolo Members: Tubig, Mark Anthony; Palles, Janice; Morales, Richardo; Macuja, Katherine; Lampitoc, Sarah; Lehayan, Carlo; Rayos, Orly; Roa, Michelle; Robles, Vina; San Jose, Maricel; Samson, Emmanuel Line 5 (responsible for the lecture proper) Group leader: Abaygar, Daryl Van Members: Agana,Joseph,; Aspa, Reynan; Blanca, Jelly; Flores, Faiza; Ignacio, John Roberrt; Marinas, Carlo; Mendoza, Melody;Loja, Jerica; Morales, Michael;Acidre, Hazel; Oabel, Daniel

4. Project Duration. Specify days, weeks and months needed to complete the project. Specify when the project will commence and when will it be finished. Attach a Gantt chart of activity based on the length of the project. Example: Date of Implementation: January 21 and 28, 2007

Length of Implementation: 2 days’ implementation only. For the first day, around 6-7 hours of community work (3 hours in the morning for the preparation of the place and lecture. Another 4 hours in the afternoon for the distribution/placement of the waste segregation trash bins). For the second day, monitoring and evaluation of the activity project will be done.

5. Objectives of the project. The objectives of the project must be written in operational terms on what you intend to do to solve identified problem related to the project. The characteristics of the objectives must be specific, measurable attainable, realistic and time bound (SMART). State properly by using the right verbs that describe what you want to address in relation to the underlying problems within a certain period of time. General objectives can be framed as basis of formulating specific objectives of the project. It must also consider the domains of learning such as the cognitive (knowledge-mind, psychomotor (skills-body) and affective (values/behavior-heart).

Example: “The general purpose of the two-day project is the maintenance of the cleanliness in Barangay San Jose. Toward this end, the following objectives are set: 1. to imbibe the importance of cleanliness among the participants; 2. to increase the awareness of the community people on the advantages of waste; and 3. to solicit the support of the people in maintaining cleanliness and orderliness through waste segregation.”

6. Project Description. The following standards must be observed in writing the project description in facilitating the drafting of the proposal: a. Background of the project This part requires at least 3 paragraphs that provide a realistic background of the project describing the modifying issue/problems that have influenced the identification of the project. You can identify particular differences or advantages over existing projects or cite issues in some publications as proofs of underlying problems or realistic serious or of general occurrence. Example: “We have notices that, I some areas of the barangay, improper waste disposal is prevalent. In like manner, the incidence of open-hole drainage system in the locality may pose a threat on the health condition of the residents thereat.”

b. Justification of the project Discuss the importance of the prepared project in solving or providing action to help solve existing problems inherent to the project. Give the expected output of the project, benefits derived from it and most probable recipients of the benefits of the project. It must be written in 3-5 paragraphs. Example: “A survey conducted last December 10,2006 reveals that the barangay is faced with the problem of improper waste disposal especially in the squatters’ area. It is for this reason that the project is viewed as a significant intervention in setting in place a system of waste management.”

c. Benefits derived from the project a. This section should reflect the advantages or benefits that the activity will bring about when it is implemented. If possible, it should mirror outcomes- or the long term results that people will receive. Example:

“the target audience will benefit from the project in terms of acquisition of know-how on waste management, prevention of diseases/illnesses associated with improper waste disposal and unhygienic surroundings.”

d. Coverage The area or vicinity covered by the project and the type of clients to be served should be reflected in the proposal. This gives focus to whom the project is for and the extent of its implementation. Example: “the project will cover the 100 families of the Barangay specifically the household help and unemployed housewives.”

7. Methodology. This part cites the activities or strategies that should be undertaken in order to achieve the objective the objectives of the project. It should describe the general approach of the project, agency counterpart in case of partnership, responsibilities and obligation, manpower requirement and the manner on how the specific activity will be undertaken if the project calls for it. Example: “The lecture-seminar method will be employed in the project. Setting up of waste segregation bins will also be done.”

8. Detailed Budgetary Requirements. In preparation of the budget, the budgetary requirement of all activities must be considered. The amount varies depending on the extent of the project coverage. For most instances, the bigger the project, the larger the budget required. In many cases, budget depends on the size of expenditures needed. Sources of fund must also be specified. Budget is prepared using the following data. Example:

Transportation…………………………………………………………………………………200.00 Communication…………………………………………………………………………………35.00 Supplies (wood for the bins, nails, etc.) …………………………………………….200.00 Demonstration/Instruction materials…………………………………………….…25.00 Sundry and other miscellaneous expenses (food, other printing needs, etc.) ………………………………………………….…300.00 Contingency……………………………………………………………………………………. 500.00 1,260.00

9. Detailed schedule of activities Date Time Activity

People

01/09/071/20/2007

(no particular) Start end of preparation for project implementation

Merged line 4 and 5 (all)

1/14/2007

(no particular) Deadline of learning materials/visual aids

(all)

1/21/2007

8-9am

Preparation for the lecture

Line 5

9-10am

Start of the lecture (1st part) I. Opening Prayer II. National Anthem III. Opening Remarks IV. 1st Lecture Topic (waste management) V. 2nd Lecture Topic (RA 9003) Break (for the attendees/participants of the lecture)

Food committee

10-10:15am

11:15-12nn

Continuation of the lecture (2 nd part) VI. 3rd Lecture topic (waste segregation) VII. 4th Lecture topic (Project Discussion) VIII. Closing Remarks IX. Closing Prayer Clean up of the venue

12-1pm

Lunch Break (for the group)

Food committee

1pm-onwards

Making and setting up of waste bins and trash cans

Line 4

10:15-11:15 am

Line 4 and 5

1. Making the title. 2. Project proponent/s Leader: Members:

3. Implementing Unit/group 4. Project duration 5. Objectives 6. Project description a. Background b. Justification

c. Benefits derived from the project d. Coverage

e. Methodology f.

Budgetary requirements

PROCESS FLOW CHART IN MAKING NSTP PROJECT PROPOSAL FOR COMMUNITY IMMERSION This flowchart illustrates, in a capsule, the process of formulating project proposal based on the results of the community needs assessment by the trainees.

SYNTHESIS The project development approach follows a systematic process that involves determining the needs and the problems in the community/barangay/purok, planning, implementing and evaluating time-limited initiative that is undertaken to create a unique service. These specific concerns in the development of project can be viewed in a cyclical presentation of the various phases involved in the process known as project cycle. The stages are as follows: 1. 2. 3. 4. 5. 6. 7.

Community Needs Assessment Project Formulation/Planning Organization of Resources Implement the Project Project Monitoring Impact Evaluation Review of the Action Plan

It is worthwhile to give due attention to the critical role played by planning in the execution of the project. Remember, “if you fail to plan, you plan to fail.”

References: Labuguen, F. C., et, al 2018 ,Towards a Responsive Community Action ( A Modular Worktext in NSTP 2 for Trainers and students). Mutya Publishing House, Inc. ISBN 978-971-821-122-9...